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Office Coordinator

2 months ago

Dallas, Texas, United States Spot On Talent Full time

Job Summary:

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Spot On Talent. As the first point of contact for visitors, you will be responsible for providing exceptional customer service and ensuring a seamless experience for our clients.

Key Responsibilities:

  • Visitor Management: Welcome visitors to the office, ensuring a professional and hospitable experience.
  • Administrative Support: Receive and distribute mail and packages, assist with event planning, and prepare conference rooms for meetings.
  • Coordination and Scheduling: Coordinate and manage conference room bookings, and assist with completing expense reports.
  • Vendor Management: Manage vendor relationships for equipment, office supplies, and kitchen equipment.
  • Communication and Customer Service: Provide exceptional customer service and communication skills, and assist with ordering lunches and refreshments for meetings and events.

Requirements:

  • Education: Bachelor's or associate degree is preferred or equivalent experience.
  • Client Service Mentality: Possess a client service mentality and a passion for maintaining an efficient office.
  • Administrative Experience: Prior administrative, office, or hospitality support experience is preferred.
  • Technical Skills: Tech savvy and proficient in office software and scheduling tools.

Work Schedule: This is a full-time, in-office position with regular hours from 8:30 AM to 5:30 PM, Monday through Friday.