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Administrative Support Coordinator II

2 months ago

San Diego California, United States San Diego State University Research Foundation Full time
{"title": "Administrative Support Coordinator II", "description": "Job Summary

We are seeking an experienced Administrative Support Coordinator II to provide comprehensive administrative, event, and student support across three centers at San Diego State University Research Foundation. The successful candidate will be responsible for coordinating program activities, industry events, and board engagements, while providing vital communication, marketing, and operational support.

Key Responsibilities
  • Administrative Support (45%): Provide administrative and accounting support to three Centers, including processing disbursement requests and travel claims, preparing budgets and purchase requisitions. May train and manage student personnel.
  • Student Support (10%): Coordinate internships, scholarships, and events; interface with students and provide career development resources; maintain a database of recent graduates.
  • Advisory Board Support (10%): Arrange and attend board and committee meetings, create, and distribute meeting minutes, and respond to board member inquiries.
  • Marketing and Industry Engagement (10%): Provide content for and manage the centers' websites. Organize marketing collateral, newsletters, and promotional materials. Support social media and marketing efforts.
  • Event Planning and Production (20%): Organize events by managing logistics, budgeting, venue coordination, and catering. Oversee event setup, cleanup, and follow-up. Manage event invitations, sponsorships, event budgets, and speaker coordination.
Requirements
  • Minimum Education: High school diploma or equivalent
  • Minimum Experience: 6 years of progressively responsible experience in an office or administrative environment
  • Knowledge and Abilities: Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace; fundamental written and oral communication skills; ability to understand standard office procedures; to operate standard office equipment; to learn office technology systems; to perform basic arithmetic calculations; and typing and keyboard skills.
Preferred Qualifications
  • Bachelor's degree or equivalent in a related field
  • Marketing and event planning experience
  • Oversight and student training experience
  • Proficient in Canva and Google Workspace
What We Offer

San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer. The job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).

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