Executive Administrative Assistant 3

3 days ago


Redmond, Washington, United States HonorVet Technologies Full time
Job Overview

HonorVet Technologies seeks an experienced Senior Business Administrator to support the teams across various projects, programs, and initiatives that underpin our security solutions portfolio.

About the Role
  • Provide calendar management and time planning support to busy managers, ensuring preparation of meeting settings and managing ambiguous situations with high accuracy and attention to detail.
  • Assist in executing on business cadence around the rhythm of the team and identify patterns.
  • Build and maintain strong relationships with stakeholders across multiple organizations to enable their leader and team's work.
Responsibilities
  • Calendar Management: Provide calendar management and time planning support to busy managers, including learning their priorities and operating styles, and preparing meeting settings.
  • Cross-Functional Collaboration and Communication: Build and maintain strong relationships with stakeholders across multiple organizations, enabling their leader and team's work.
  • Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding): Participate in onboarding and assist new employees, vendors, and interns as an essential contact for questions.
  • Travel Management: Provide travel arrangements using Microsoft tools for manager and/or group, and obtain visas when needed.
  • Event Coordination and Logistics: Support planning, coordination, promotion, and support for events and conferences.
Qualifications
  • 3+ years Group Administrator/Administrative Assistant experience.
  • Experience working in a large, international organization.
  • Experience managing multiple, complex calendars.
  • Expense reporting to multiple reports.
  • Proficiency in Outlook, Word, Excel, and PowerPoint.
  • Ability to coordinate national and international travel.
  • Strong attention to detail and prioritization skills.
  • Ability to work in a team and independently.
  • Time flexibility may be required.

Salary: $85,000 - $110,000 per annum, based on location and experience.



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