Executive Administrative Assistant 3
3 days ago
HonorVet Technologies seeks an experienced Senior Business Administrator to support the teams across various projects, programs, and initiatives that underpin our security solutions portfolio.
About the Role- Provide calendar management and time planning support to busy managers, ensuring preparation of meeting settings and managing ambiguous situations with high accuracy and attention to detail.
- Assist in executing on business cadence around the rhythm of the team and identify patterns.
- Build and maintain strong relationships with stakeholders across multiple organizations to enable their leader and team's work.
- Calendar Management: Provide calendar management and time planning support to busy managers, including learning their priorities and operating styles, and preparing meeting settings.
- Cross-Functional Collaboration and Communication: Build and maintain strong relationships with stakeholders across multiple organizations, enabling their leader and team's work.
- Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding): Participate in onboarding and assist new employees, vendors, and interns as an essential contact for questions.
- Travel Management: Provide travel arrangements using Microsoft tools for manager and/or group, and obtain visas when needed.
- Event Coordination and Logistics: Support planning, coordination, promotion, and support for events and conferences.
- 3+ years Group Administrator/Administrative Assistant experience.
- Experience working in a large, international organization.
- Experience managing multiple, complex calendars.
- Expense reporting to multiple reports.
- Proficiency in Outlook, Word, Excel, and PowerPoint.
- Ability to coordinate national and international travel.
- Strong attention to detail and prioritization skills.
- Ability to work in a team and independently.
- Time flexibility may be required.
Salary: $85,000 - $110,000 per annum, based on location and experience.
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