Executive Administrative Coordinator

3 days ago


Redmond, Washington, United States HonorVet Technologies Full time
Job Summary

HonorVet Technologies is seeking a highly skilled Senior Business Administrator to support our teams across various projects, programs, and initiatives that underpin our security solutions portfolio.

About the Role
  • Provide calendar management and time planning support to busy managers, ensuring preparation of meeting settings and managing ambiguous situations.
  • Assist in executing on business cadence around the rhythm of the team and identify patterns.
  • Build and maintain strong relationships with stakeholders across multiple organizations, enabling their leader and team's work.
Responsibilities
  • Calendar Management: Provide calendar management and time planning support to busy managers, ensuring preparation of meeting settings and managing ambiguous situations.
  • Cross-Functional Collaboration and Communication: Build and maintain strong relationships with stakeholders across multiple organizations, enabling their leader and team's work.
  • Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding): Participate in onboarding and assist new employees, vendors, and interns as an essential contact for questions.
  • Travel Management: Provide travel arrangements using Microsoft tools for manager and/or group, and obtain visas when needed.
  • Event Coordination and Logistics: Support planning, coordination, promotion, and support for events and conferences.
Qualifications
  • 3+ years Group Administrator/Administrative Assistant experience.
  • Experience working in a large, international organization.
  • Experience managing multiple, complex calendars.
  • Expense reporting to multiple reports.
  • Proficiency in Outlook, Word, Excel, and PowerPoint.
  • Ability to coordinate national and international travel.
  • Strong attention to detail and prioritization skills.
  • Ability to work in a team and independently.
  • Time flexibility may be required.

Salary: $100,000 - $125,000 per annum, based on location and experience.



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