Energy Production Support Services Coordinator
16 hours ago
We are seeking a highly skilled Energy Production Support Services Analyst to join our team at Madison Gas & Electric. As a key member of our organization, you will provide critical analytical and administrative support to our Energy Production staff, ensuring the smooth operation of our energy production facilities.
Key Responsibilities- Provide day-to-day analytical and administrative support to Energy Production staff, including tracking operating statistics, interfacing with plan historian, and maintaining records and databases.
- Produce charts, graphs, and spreadsheets to support energy production operations and budgeting.
- Coordinate data requests, assist with budgeting and budget tracking, and schedule appointments.
- Handle accounting tasks, including requisition entry, data entry, shipping, receiving, inventory control, and support services for WCCF and Blount.
- Track annual departmental goals and distribute monthly updates.
- Assist with and coordinate development of the annual EP departmental accomplishments.
- Maintain information needed for collective bargaining and labor agreement administration, employee performance reviews, and salary information data on exempt and nonexempt personnel.
- Track EP safety performance and provide monthly updates.
- Review and enter data into the Asset Management System.
- Support staff in assigned project-based work.
- File and retrieve records and reports.
- Open, sort, and distribute incoming correspondence.
- Enter requisitions and receipts in Oracle at the direction of engineers and managers.
- Perform administrative tasks related to accounts receivable and accounts payable functions.
- Maintain purchasing records and supply inventory.
- Maintain records of capital spending and commitments.
- Maintain the office supply inventory and place orders accordingly.
- Track on-site chemical, bulk chemical, and lube inventory.
- Record labor and process closing of work orders.
- Balance stock parts inventory monthly and annually and provide supporting documentation to Property Accounting.
- Collect and file various safety and inspection records in accordance with regulatory requirements.
- Create and update conference room, training room, and EP calendars.
- Answer and direct internal/external telephone calls.
- Assist EP managers with annual budget development and tracking.
- Create monthly preventive maintenance work orders.
- Create and maintain assets, schedules, and tasks in the Asset Management System.
- Process EP generation equipment operation logs daily.
- Generate and distribute EP plant information reports monthly.
- Upload EP generation equipment operating statistics to MicroGADS monthly and MISO quarterly.
- Report EP generation equipment operating statistics to federal agency monthly and annually.
- Attend meetings and record minutes as assigned.
- Coordinate biannual departmental meetings.
- Coordinate biannual departmental newsletter.
- Track contractor labor for O&M Manager.
- Track apprentice hours.
- Assist O&M Manager with maintenance records and reporting.
- Process and distribute EP procedure updates.
- Process annual physical inventory.
- Update and maintain EP business contacts database.
- High school diploma or equivalent.
- Three to five years of analytical and administrative experience.
- Skilled in word processing and data entry.
- Able to make standard computations and tabulations accurately and with reasonable speed.
- Must possess a general clerical aptitude and have basic knowledge of recordkeeping.
- Must maintain confidentiality and be discrete.
- Strong computer skills including Kronos, PeopleSoft, Microsoft Word and Excel, Lotus Notes, and spreadsheet software.
- Proven skills in handling detailed work with minimum errors.
- Able to multitask.
Madison Gas & Electric is a regulated utility subsidiary of the investor-owned public utility holding company MGE Energy, Inc. We generate and distribute electricity to 163,000 customers in Dane County, Wisconsin, and purchase and distribute natural gas to 176,000 customers in seven south-central and western Wisconsin counties.
We are committed to equity and inclusion in our service to our customers, in our workplace, and in our broader community, and we value diverse perspectives, ideas, cultures, and backgrounds.
Our company is committed to sustainability, reliability, and safety, and we take a holistic and proactive approach to sustainable practices company-wide.
We are an equal opportunity employer and welcome applications from diverse candidates.
For more information, visit https://www.mge.com and https://www.mgeenergy.com.
The position is hybrid, and office days are in downtown Madison, Wisconsin, where MGE is an active participant in community efforts to preserve the area's extraordinary quality of life.
We offer free, on-site parking and are located near biking trails and bus stops. Many employees enjoy the use of our many on-site EV charging stations.
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