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Energy Production Support Services Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Energy Production Support Services Analyst to join our team. As a key member of our Energy Production department, you will provide critical support to our staff, ensuring the smooth operation of our energy production facilities.
Key Responsibilities- Provide analytical and administrative support to Energy Production staff, including tracking operating statistics, interfacing with plan historian, and maintaining records and databases.
- Coordinate data requests, assist with budgeting and budget tracking, and schedule appointments.
- Handle accounting tasks, including requisition entry, data entry, shipping, receiving, inventory control, and support services for WCCF and Blount.
- Review and coordinate Energy Production management staff schedules and update calendars as necessary.
- Track annual departmental goals and distribute monthly updates.
- Assist with and coordinate development of the annual Energy Production departmental accomplishments.
- Maintain information needed for collective bargaining and labor agreement administration, employee performance reviews, and salary information data on exempt and nonexempt personnel.
- Track Energy Production safety performance and provide monthly updates.
- Review and enter data into the Asset Management System.
- Support staff in assigned project-based work.
- File and retrieve records and reports.
- Open, sort, and distribute incoming correspondence.
- Enter requisitions and receipts in Oracle at the direction of engineers and managers.
- Perform administrative tasks related to accounts receivable and accounts payable functions.
- Maintain purchasing records and supply inventory.
- Maintain records of capital spending and commitments.
- Maintain the office supply inventory and place orders accordingly.
- Track on-site chemical, bulk chemical, and lube inventory.
- Record labor and process closing of work orders.
- Balance stock parts inventory monthly and annually and provide supporting documentation to Property Accounting.
- Collect and file various safety and inspection records in accordance with regulatory requirements.
- Create and update conference room, training room, and Energy Production calendars.
- Answer and direct internal/external telephone calls.
- Assist Energy Production managers with annual budget development and tracking.
- Create monthly preventive maintenance work orders.
- Create and maintain assets, schedules, and tasks in the Asset Management System.
- Process Energy Production generation equipment operation logs daily.
- Generate and distribute Energy Production plant information reports monthly.
- Upload Energy Production generation equipment operating statistics to MicroGADS monthly and MISO quarterly.
- Report Energy Production generation equipment operating statistics to federal agency monthly and annually.
- Attend meetings and record minutes as assigned.
- Coordinate biannual departmental meetings.
- Coordinate biannual departmental newsletter.
- Track contractor labor for O&M Manager.
- Track apprentice hours.
- Assist O&M Manager with maintenance records and reporting.
- Process and distribute Energy Production procedure updates.
- Process annual physical inventory.
- Update and maintain Energy Production business contacts database.
- Update and maintain various spreadsheets including O&M spending detail, off-line productivity, Energy Production variable O&M costs, Energy Production operating statistics, Energy Production quarterly accounts payable accruals, Energy Production O&M year-end estimates, and renewable generation.
- High school diploma or equivalent.
- Three to five years of analytical and administrative experience.
- Skilled in word processing and data entry.
- Able to make standard computations and tabulations accurately and with reasonable speed.
- Must possess a general clerical aptitude and have basic knowledge of recordkeeping.
- Must maintain confidentiality and be discrete.
- Strong computer skills including Kronos, PeopleSoft, Microsoft Word and Excel, Lotus Notes, and spreadsheet software.
- Proven skills in handling detailed work with minimum errors.
- Able to multitask.
MGE generates and distributes electricity to 163,000 customers in Dane County, Wisconsin, and purchases and distributes natural gas to 176,000 customers in seven south-central and western Wisconsin counties. MGE is a regulated utility subsidiary of the investor-owned public utility holding company MGE Energy, Inc. MGE's roots in the Madison area date back more than 150 years.
An industry leader, MGE was among the first utilities nationwide to commit to net-zero carbon electricity by 2050, consistent with global climate science. Your community energy company is investing in a more sustainable future for the benefit of all our customers, investors, and employees. As your community energy company, we are committed to this area and its people. We take responsibility to:
- Plan and provide a safe, reliable, and cost-effective energy supply that balances the needs and values of those we serve.
- Provide information and education to serve our customers and stakeholders and help inform their energy decisions.
- Preserve and protect our environment while providing affordable, reliable energy.
- Encourage and support economic and business development to keep our economy strong and vibrant.
- Engage in open and honest dialogue, partnership, and collaboration to best serve our customers and the broader community.
Our Values
- Safety: Safety is a core value at MGE. The safety of our employees, customers, and communities is our top priority. Our culture initiatives continuously improve our safety performance. MGE has earned numerous safety awards for this safety performance, including the AGA Leading Indicator Safety Award.
- Reliability: We invest in our people and in our systems to help ensure top-ranked energy reliability that helps to maintain the economic health and vitality of the communities we serve. MGE is a national leader in electric reliability.
- Sustainability: With a commitment to transparency, accountability, and continuous improvement, we take a holistic and proactive approach to sustainable practices company-wide.
- Equity: We are committed to equity and inclusion in our service to our customers, in our workplace, and in our broader community, and we value diverse perspectives, ideas, cultures, and backgrounds.
MGE's parent company is MGE Energy, Inc., a public utility holding company. Its common stock trades on the NASDAQ Stock Market. For more information, visit https://www.mge.com/ and https://www.mgeenergy.com/.
The position is hybrid, and office days are in downtown Madison, Wisconsin, where MGE is an active participant in community efforts to preserve the area's extraordinary quality of life. We offer free, on-site parking and are located near biking trails and bus stops. Many employees enjoy the use of our many on-site EV charging stations.
