Senior Executive Assistant, Corporate Affairs

2 weeks ago

Burbank, California, United States L'Oréal Full time

Position Title: Executive Assistant for Corporate Affairs & Engagement

Department: Corporate

Location: Hudson Yards, NYC

Reporting To: Chief Corporate Affairs & Engagement Officer

About Us:

For over a century, L'Oréal has focused its energy, innovation, and scientific excellence on one mission: Beauty. Our aim is to provide individuals globally with the finest beauty products that meet diverse needs and desires, ensuring quality, efficacy, safety, and responsibility.

Key Responsibilities:

  • Deliver comprehensive executive support to the Chief Corporate Affairs & Engagement Officer, which includes preparing for and following up on various internal and external stakeholder engagements. This may involve conducting research, monitoring trends, coordinating logistical arrangements, and ensuring timely communications with participants.
  • Assist in managing daily schedules and meetings, including calendar organization, booking meeting spaces, arranging catering and A/V requirements, and drafting agendas and meeting summaries.
  • Support the department's operational budget and related financial processes, such as creating and processing purchase orders, vendor onboarding, and monthly tracking and reporting of travel and expenses.
  • Oversee general office operations, including mail services, printing, supply replenishment, gifting, and sourcing for corporate projects.
  • Collaborate closely with the department's management committee to organize agendas, coordinate workstreams to advance priorities, and prepare presentations and program summaries, as well as provide support for town hall meetings and events.
  • Effectively manage special project needs in alignment with the broader Corporate Affairs and Engagement team as directed by the Chief Corporate Affairs & Engagement Officer.
  • Facilitate information dissemination and updates by managing an internal communication network.

Qualifications:

  • Bachelor's degree in a relevant field and a minimum of 5 years of experience as an executive assistant, with a solid understanding of community relations, employee engagement, and strategic communications.
  • High level of professionalism in handling sensitive information, with strong attention to detail and problem-solving skills.
  • Proficient in budget management, demonstrating the ability to allocate resources effectively and track expenses to support executive decision-making.
  • A resourceful team player with adaptability and strong written and verbal communication skills, capable of multitasking while maintaining priorities.
  • Experience in cross-functional collaboration, with the ability to build and sustain relationships with internal and external stakeholders.
  • A determined and self-motivated problem-solver who excels in a dynamic, fast-paced environment, capable of prioritizing and meeting evolving deadlines.
  • Proficient in Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams).

What We Offer:

  • Salary Range: $77,100-$108,000 (Compensation will vary based on job-related factors such as geographic location, work experience, education, and skill level).
  • Comprehensive Benefits Package: Includes Medical, Dental, Vision, 401K, and Pension Plan.
  • Hybrid Work Policy: 3 Days in Office, 2 Days Remote Work.
  • Flexible Time Off: Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays, and more.
  • Company Perks: VIP Access to L'Oréal's Internal Shop for Discounted Products, Monthly Mobile Allowance.
  • Learning & Development: Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, and more.
  • Employee Resource Groups: Participation in Think Tanks and Innovation Squads.
  • Mental Health & Wellness Programs: Access to various support programs.

Diversity and Inclusion:

At L'Oréal, we are committed to fostering a diverse and inclusive workplace. We encourage individuals from all backgrounds to apply, even if their experience does not perfectly align with the qualifications listed. We value your unique perspective and experiences.

Equal Opportunity Employer: We take pride in a diverse environment and do not discriminate in recruitment, hiring, training, promotion, or other employment practices based on race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

Safety Commitment: Your safety is our top priority. We adhere to enhanced protection standards to ensure a safe environment for all employees.

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