Project Coordinator

4 weeks ago

Portsmouth, Virginia, United States Digital Prospectors Full time
Project Administrator

At Digital Prospectors, we are seeking a highly skilled and detail-oriented Project Administrator to join our team. This role is critical in supporting our senior management team and ensuring seamless communication between internal and external stakeholders.

Key Responsibilities:
  • Serve as the primary liaison for the senior management team, facilitating communication between internal and external customers and clients.
  • Respond to requests and queries in a timely manner, ensuring all communications are addressed appropriately.
  • Oversee complicated calendars for multiple executives and external personnel, managing conflicting priorities and scheduling efficiently.
  • Organize meetings and events, manage conference room bookings, and ensure all logistical details are addressed.
  • Take accurate meeting minutes and enter data into OneNote. Draft letters and documents with minimal guidance, format templates, and proofread materials as needed.
  • Facilitate inter- and intra-departmental communications, collaborating extensively with internal and external contacts while handling sensitive information discreetly.
  • Maintain and organize documents and administrative filings, including printing, scanning, and transmitting documentation.
  • Provide administrative support to the Project Director and project team, ensuring all team needs are met.
  • Manage office supplies, including ordering and restocking as necessary.
  • Track team out-of-office schedules to maintain workflow continuity.
  • Handle IT support requests and follow up as needed.
  • Enter travel expenses in Concur, ensuring accurate and timely processing.
Requirements:
  • 5-7 years of previous experience in a similar administrative role.
  • Familiarity with DocuSign, SharePoint, MS Office, and OneNote is essential.
  • Strong verbal and written communication skills are required to effectively interact with diverse stakeholders.
  • Prior experience in the Pharma industry is strongly preferred.

As a valued member of our team, you will have the opportunity to work with a dynamic and growing company, and enjoy a range of benefits and perks. We are committed to fostering a diverse and inclusive work environment, and welcome applications from candidates of all backgrounds.

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