Chief Operating Officer's Executive Assistant

2 weeks ago

South Hackensack, New Jersey, United States Juno Search Partners - Open Positions Full time
Job Overview

Our client, a leader in the retail and ecommerce sector, is in search of an Executive Assistant to support their Chief Operating Officer. The successful candidate will be a meticulous and organized administrative professional.

Key Responsibilities:
  • Manage the calendar and scheduling for the Chief Operating Officer, ensuring effective communication with team members across various time zones.
  • Oversee the executive's email correspondence in Outlook, including organizing messages, drafting replies, and identifying actionable items.
  • Participate in meetings, taking detailed minutes for the executive's reference.
  • Facilitate project management tasks by developing and maintaining internal workflows, ensuring timely follow-ups with relevant parties, and utilizing project management software.
  • Coordinate travel arrangements for both domestic and international trips, including flights and accommodations, and handle expense report processing.
  • Greet visitors to the office and manage incoming calls for the executive.
Qualifications:
  • A minimum of three years of experience in administrative and executive support roles.
  • A Bachelor's degree is preferred.
  • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Bilingual proficiency in English and Spanish is advantageous.
  • Experience with project management tools, such as ClickUp, is preferred.
  • Exceptional organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Strong judgment skills and the ability to prioritize tasks effectively.
  • Proactive and takes initiative in problem-solving.
  • Demonstrates a solution-oriented approach to challenges.

Juno is an Equal Opportunity Employer, committed to providing fair employment opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by law. We expect all employees to uphold this policy and foster a respectful and inclusive workplace environment.

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