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Chief Operating Officer's Executive Assistant

2 months ago

South Hackensack, New Jersey, United States Juno Search Partners - Open Positions Full time
Position Overview

Our client, a prominent player in the retail and ecommerce sector, is in search of an Executive Assistant to support their Chief Operating Officer. The position requires a highly organized and detail-oriented administrative professional.

Key Responsibilities:
  • Manage the COO's calendar, scheduling appointments, and liaising with direct reports across various time zones.
  • Oversee the executive's email correspondence in Outlook, including organizing, drafting replies, and identifying action items from discussions.
  • Participate in meetings and document minutes for the executive.
  • Facilitate project management tasks by developing and maintaining internal workflows, ensuring follow-ups with relevant parties, and utilizing project management software.
  • Coordinate travel arrangements for both domestic and international trips, including flights and accommodations, as well as processing expense reports.
  • Greet visitors to the office and manage incoming calls for the executive.
Qualifications:
  • A minimum of three years of experience in administrative and executive support roles.
  • A Bachelor's degree is preferred.
  • Proficiency in Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint.
  • Bilingual proficiency in English and Spanish is preferred.
  • Experience with project management tools, such as ClickUp.
  • Exceptional organizational and time management skills.
  • Excellent verbal and written communication abilities.
  • Ability to exercise sound judgment and prioritize tasks effectively.
  • Proactive and takes initiative in problem-solving.
  • Strong solution-oriented mindset.

Juno is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is dedicated to fostering a respectful and inclusive environment for all individuals.