Executive Meeting Coordinator

4 days ago

Denver, Colorado, United States Sage Hospitality Full time
About the Role

Sage Hospitality is seeking a highly skilled and experienced Executive Meeting Manager to join our team. As a key member of our sales and events team, you will be responsible for booking short-term meetings and groups into our hotel, supervising and executing the setup, breakdown, and service of conference meeting rooms.

Key Responsibilities
  • Meetings and Events Sales: Receive and respond to all customer inquiries, negotiate and capture all profitable Rooms & Catering business.
  • Marketing and Communication: Provide marketing collateral to clients and guests, including menus, meeting room layouts, and seating capacity diagrams.
  • Proposal and Contract Management: Prepare and send requested proposals and contracts to designated potential clients.
  • Event Coordination: Coordinate all details pertaining to room lists, including room types, shared rooms, room locations, handicap-accessible rooms, and room billing.
  • Client Education: Educate Event Planners on hotel procedures, such as meal guarantees, setup styles, payment terms, available hotel services, and more.
  • Event Execution: Coordinate all details to appear on each Event Order, including meeting room setup specifications, banquet food and beverage items, audio-visual equipment, and billing details.
  • Communication and Reporting: Distribute final Rooming Lists and Banquet Event Orders to all applicable service staff, conduct site inspections, and entertain qualified potential clients in accordance with Sage Hospitality policies.
  • Sales and Relationship Building: In a timely, accurate, and consistent manner, document and report all sales activities as required, maintain an active list of top accounts to ensure continuous relationship building activities, and perform other services and duties as requested.
Requirements
  • Education and Experience: Prefer 1-2 years previous hotel experience, marketing experience in the travel and tourism industry desirable, with a demonstrated ability to lead and manage large-scale initiatives.
  • Knowledge and Skills: Must possess the ability to negotiate, convince, sell, and influence professionals and hotel guests, ability to manage extensive amounts of information, knowledge of sales procedures associated with the hotel industry, and excellent written and spoken skills.
  • Physical Demands: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits
  • Eligible to Participate in Sales Bonus Incentive: Eligible to participate in a sales bonus incentive program.
  • Marriott and Sage Hotels and Restaurant Discounts Worldwide: Eligible for discounts at Marriott and Sage Hotels and Restaurants worldwide.
  • Free On-Site Parking: Free on-site parking for all employees.
  • One Free Hot Meal per Shift: One free hot meal per shift for all employees.
  • Free RTD EcoPass: Free RTD EcoPass for all employees.
  • Competitive Benefits Package: Competitive benefits package, including health savings and flexible spending accounts, basic life and AD&D insurance, company-paid short-term disability, paid time off for vacation, sick time, and holidays, and more.

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