Senior Executive Assistant

2 weeks ago

Culver City, California, United States Rose International Full time

Position Overview:

The selected candidate will provide comprehensive administrative assistance to two senior executives, ensuring efficient management of their daily operations. This includes responsibilities such as calendar oversight, expense management, meeting coordination, travel arrangements, and additional support as required.

Key Responsibilities:

  • Deliver administrative support to two executive leaders, encompassing calendar management, expense tracking, travel logistics, and team coordination.
  • Gather, organize, and prepare materials for both internal and external approvals.
  • Act as the primary contact for operational requirements within the team.
  • Document and manage notes from significant marketing meetings.
  • Coordinate marketing assets across various channels, collaborating with artist marketing to ensure effective promotion of music initiatives.
  • Engage with business teams, fellow administrative staff, and executives to facilitate smooth operations.
  • Oversee priority calendars and ensure timely delivery of project timelines.
  • Manage the creation of codes for music-related programs.
  • Generate tracking links for marketing campaign analytics.

Qualifications:

  • A minimum of 2 years of experience in support roles within the entertainment or marketing sectors.
  • Exceptional organizational skills with a keen attention to detail, capable of managing multiple tasks in a dynamic environment.
  • Proven ability to meet deadlines and demonstrate initiative in decision-making.
  • A proactive attitude, with a willingness to tackle tasks of varying complexity.
  • Strong written and verbal communication skills, coupled with a high level of professionalism.
  • Ability to influence and manage conflicts effectively, knowing when to escalate issues and applying sound judgment.
  • Experience in entertainment marketing is advantageous.
  • Familiarity with onboarding and training new team members.
  • Direct experience handling sensitive information with discretion and integrity.
  • Proficient in managing calendars, scheduling meetings, arranging travel, and processing expense reports.
  • Adaptable, quick learner with a flexible approach.
  • A genuine passion for the entertainment industry.
  • Results-driven, positive demeanor, with a strong desire to learn and excel.
  • A commitment to personal and professional growth.
  • Proficiency in creating presentations using Keynote, along with strong presentation skills.

Equal Opportunity Employment:

Rose International is committed to providing equal employment opportunities to all qualified applicants, regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Note: Only candidates authorized to work in the designated country will be considered for this position.

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