Administrative Support Specialist
5 days ago
We are seeking a highly organized and self-driven individual to join our team as an Executive Administrative Assistant to the CFO. This role will directly support the Chief Financial Officer and global finance leadership team.
Key Responsibilities:- Perform a broad range of administrative duties, including preparing reports and agendas that require compilation, layout, and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or data in final form.
- Coordinate and drive scheduling/logistical support for global events, meetings, summits, and/or conferences.
- Act as the point of contact between the CFO and external stakeholders.
- Maintain appropriate discretion and confidentiality.
- Coordinate travel, accommodations, and reservations (domestic and international).
- File expense reports and ensure timely reimbursement.
- Produce reports, presentations, and briefs as needed.
- Manage team member requests and queries appropriately.
The successful candidate will have exceptional organizational skills, with the ability to manage complex schedules, prioritize tasks, and anticipate needs. A strong attention to detail and problem-solving skillset is also required.
Requirements:- Ten plus years of experience as an Executive Administrative Assistant supporting C-Level Executives of a global company.
- Prior experience managing complexities of global travel.
- Proficient in multiple applications, including Microsoft Outlook, Word, Excel, Microsoft TEAMS, PowerPoint, SharePoint, and One-Drive.
- Able to manage multiple tasks and competing priorities calmly and efficiently while exhibiting a sense of urgency.
- Excellent verbal and written communications skills.
- Seasoned professional in handling sensitive situations with utmost discretion and confidentiality.
This role offers a comprehensive benefits package designed to promote work-life balance and provide financial security for you and your family. The estimated US base salary range for this full-time position is $43,250 - $91,750 per hour. Additional compensation may include benefits, discretionary bonuses, and equity.
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