Administrative Support Specialist for Agriculture

5 days ago


Boise, Idaho, United States Idaho Division of Human Resources Full time
Job Description:

We are seeking a highly skilled Administrative Support Specialist to join our team in the Ag. Inspections Division, Bureau of Ag. Services.

About the Role:

This is an exciting opportunity to work with us and contribute to the success of our organization. As an Administrative Support Specialist, you will be responsible for providing administrative support to programmatic staff, which may entail typing correspondences, assembling reports, conducting research, compiling information for speeches and conferences, preparing presentations, making travel arrangements, scheduling calendars, writing letters and articles, proofreading and editing correspondence, and any other tasks assigned.

Key Responsibilities:
  • Answers general program questions and redirects calls when necessary
  • Sends requested information via email and mail, as requested to new applicants
  • Updates the FSMA database with new farm information and informs staff of the entered operations
  • Becomes familiar with the Organics, Warehouse, FSMA, Hemp, and Hops programs and develops the ability to answer basic programmatic questions
  • Saves emailed documentation to appropriate folders and forwards to the appropriate programmatic personnel
  • Createss and maintains electronic filing system
  • Createss and maintains hard copy filing system
  • Supports programs in administrative tasks related to the Organics, Warehouse, FSMA, Hemp, and Hops programs
  • Provides administrative support to programmatic staff which may entail typing correspondences, assembling reports, conducting research, compiling information for speeches and conferences, preparing presentations, making travel arrangements, scheduling calendars, writing letters and articles, proofreading and editing correspondence, and any other tasks assigned
Requirements:

To be successful in this role, you will need to have good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. You should also have experience in interpreting, applying and explaining complex information such as regulations, policies or services, independently solving problems/performing liaison activities in a work setting, and coordinating activities requiring complex arrangements.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year.

Location:

This position is located in Boise, ID.



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