Executive Support Specialist
2 weeks ago
We are seeking a highly organized and detail-oriented Executive Support Specialist to support various teams in our organization.
The ideal candidate will have 2+ years of experience providing administrative support and possess outstanding written and verbal communication skills. They will be reliable, flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality.
About the Job- Perform a range of administrative duties including conference room reservations, coordinating team meetings and events, and facilitating catering.
- Assist with office moves, new hire workspace preparation, and booking travel, lodging, and expense reports.
- Prepare emails, letters, and other documents using Microsoft Office Suite.
- Conduct research and compile data for review as needed.
- Ensure smooth office operations by distributing incoming mail and packages, arranging and tracking package shipments, and maintaining office supply ordering and inventory.
- Administrative duties such as conference room reservations, coordinating team meetings and site events, and facilitating catering.
- Office moves, new hire workspace preparation, and booking travel, lodging, and expense reports.
- Preparation of emails, letters, and other documents using Microsoft Office Suite.
- Data compilation and research as needed.
- Sustaining office operations through mail distribution, package arrangement, and inventory management.
- 2+ years of experience providing administrative support.
- Reliable attention to detail, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
- Outstanding written and verbal communication skills.
- Ability to multi-task in a fast-paced environment and meet defined deadlines.
- Strong organization skills and ability to work well without direct supervision.
- A dynamic and fast-paced work environment.
- Opportunity to interact with team members at all levels of the organization.
- Valid Idaho notary certification would be beneficial.
- A competitive salary of $31.03 per hour.
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