Atlanta Administrative Coordinator
2 weeks ago
Job Summary:
The Atlanta Administrative Coordinator is responsible for providing high-level administrative support to our Executive Director in their respective sales/programming areas. This role requires strong organizational, administrative, and time-management skills, with the ability to manage multiple projects simultaneously and work well under pressure.
Key Responsibilities:
• Maintain and organize executive calendars, schedule appointments, coordinate meetings, and ensure timely reminders.
• Serve as the primary point of contact for internal and external stakeholders, screening and directing phone calls, emails, and correspondence appropriately.
• Coordinate travel itineraries, including flight bookings, hotel accommodations, transportation, and visa arrangements, ensuring seamless travel experiences for executives.
• Arrange and prepare materials for meetings, conferences, and presentations, including agendas, documents, and presentations. Record meeting minutes and follow up on action items as needed.
• Handle administrative tasks such as expense reports, document preparation, filing, data entry, and maintaining organized electronic and physical filing systems.
• Daily communications with investors.
• Handle sensitive information with discretion and confidentiality, always maintaining a high level of professionalism and integrity.
Requirements:
• Bachelor's degree in business administration, office management, or related field preferred.
• Minimum of 5 years office experience in an administrative environment.
• Self-starter, demonstrates initiative and ownership of responsibilities.
• Strong oral and written communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and other relevant software applications.
• Ability to learn and use Salesforce proficiently and other new systems as they are introduced.
• Ability to work well under pressure and manage multiple projects simultaneously.
Work Environment:
The work environment is a professional office setting, and the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets, and bend or stand as necessary. This role requires the ability to work in a fast-paced environment and adapt to changing priorities and deadlines.
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