Office Operations Coordinator

7 days ago


St Louis, Missouri, United States United States of America Chess Federation Full time
About the Role

We are seeking an experienced Administrative Support Specialist to join our team at the United States of America Chess Federation. This is a full-time position that offers a competitive salary, benefits package, and opportunities for professional growth. As an Administrative Support Specialist, you will provide critical support to our organization by managing office operations, organizing files and records, setting up meetings, preparing documents, and providing general customer service.

This role requires a high degree of accuracy and attention to detail to ensure tasks are completed in a timely and efficient manner. The ideal candidate should have excellent organizational skills, the ability to multitask and prioritize tasks, and strong communication and interpersonal skills. An estimated salary for this role is $55,000 - $70,000 per year, depending on experience.

Responsibilities and Expectations
  1. Manage office operations, including answering phone calls, greeting visitors, and maintaining a clean and organized workspace.
  2. Organize and schedule meetings and appointments, as well as prepare materials and documentation as needed.
  3. Develop and maintain a filing system, both physical and digital, to ensure accurate and efficient record-keeping.
  4. Prepare and distribute email, correspondence memos, letters, faxes, and forms as required.
  5. Assist in the preparation of regularly scheduled reports, including data entry and formatting.
  6. Maintain contact lists, including updating and verifying information as necessary.
  7. Book travel arrangements, including flights, hotels, and rental cars, as needed.
  8. Submit and reconcile expense reports, ensuring accuracy and attention to detail.


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