Office Coordinator

1 month ago


San Marcos, California, United States Mental Health Systems, Inc. Full time
Job Summary

Mental Health Systems, Inc. is seeking a highly organized and detail-oriented Office Coordinator to provide administrative support to our team. As a key member of our staff, you will be responsible for ensuring the smooth operation of our office and providing exceptional customer service to our clients and stakeholders.

Key Responsibilities
  • Provide clerical support to our program, including reception, filing, and data entry.
  • Assist with administrative tasks such as preparing communications and reports, and maintaining accurate records.
  • Use Microsoft Office software, spreadsheets, and databases to perform tasks and maintain records.
  • Greet and assist visitors and clients, and provide general information about our organization.
  • Log receipt of checks and/or cash, and deposit in the appropriate account through designated channels.
  • Aid in the general operation of our facility, including organization and cleanliness, errands, and office supplies inventory.
  • Open clients in our electronic health record (EHR) system and enter demographic data.
  • Maintain confidentiality of client information and adhere to all relevant laws and regulations.
  • Participate in scheduled program meetings and contribute to the development of our organization.
Requirements
  • High School Diploma or equivalent required.
  • Valid California driver's license and current auto insurance required.
  • Knowledge of Microsoft Office and EHR software preferred.
  • Cultural Competency understanding required.
  • Bilingual preferred.
Physical Demands

The following physical demands represent what must be met to successfully perform the essential functions of this position:

  • ☒ Seeing
  • ☒ Hearing
  • ☒ Speaking
  • ☒ Stooping/Bending
  • ☒ Working in cramped spaces
  • ☒ Moving around facility
  • ☒ Moving between offices/clients
  • ☒ Driving
  • ☐ Climbing
  • ☒ Lifting/carrying heavy items
  • ☒ Pushing/pulling/dragging items
  • ☒ Standing for long periods
  • ☐ Working outside/underground
  • ☒ Using hands/fingers
  • ☒ Sitting for long periods


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