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Office Coordinator
2 months ago
Debevoise & Plimpton LLP is a premier international law firm seeking a full-time Office Coordinator to support our San Francisco office. This is a non-exempt position that will work closely with and report to the Office Manager.
Key Responsibilities:- Assist with all aspects of office services, including duplicating, reception, catering, conference services, and supplies.
- Communicate effectively with attorneys, professional staff members, clients, and guests by phone, email, and in-person.
- Manage the front desk, answer phone calls, greet visitors, escort visiting attorneys/visitors to assigned offices/conference rooms, and enter all visitor's names into building security application.
- Coordinate conference room scheduling and collaborate with the Facilities Coordinator in preparation of client and internal meetings, events, and other facilities tasks.
- Collaborate with other departments, including Executive Assistants, Office Facilities, Legal Support Services, Technology Support Services, and with other Debevoise offices.
- Assist with ordering supplies, snacks, and beverages, stocking supply rooms, and keeping supply rooms organized.
- Assist the Office Manager with processing invoices, credit card reconciliation, facilities requests, building forms, and vendor COI forms.
- Perform other administrative duties as they arise.
- Minimum 3 years of experience in a law firm or corporate environment.
- Excellent Microsoft Office skills.
- Strong verbal, written, and interpersonal skills.
- Ability to manage time, multiple tasks, and work in a team setting.
- 5 days in the office with flexibility to work overtime.
- Associate's Degree or business school diploma.
- Law firm experience a plus.
Debevoise & Plimpton LLP is an equal opportunity/affirmative action employer. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, or national origin or any other legally protected category in accordance with U.S. law.
