Project and Administrative Services Coordinator
6 days ago
Excellence Through People Take your engineering career to the next level by working with energetic, talented, and forward-thinking colleagues and clients who invest in the collective good, take a balanced approach to sustainable solutions, are flexible to the realities of complex changes, and provide genuine effort to do the right by others.
Who We Are:
Power System Engineering (PSE) is an electrical energy expert that provides relationship-driven engineering and consulting services for forward-thinking partners who pursue long-term energy solutions. Check out our website at: www.powersystem.org
Our Point of View:
- People We foster strong relationships with our clients, colleagues, and community through integrity and our spirit of teamwork to further our collective well-being, safety, and success.
- Problem-Solving We thrive on the unique challenges that stretch our skills and expertise, where we can turn complex challenges into opportunities for collaborative achievements.
- Progress We create safe spaces for experimentation, treating each relationship and project as an opportunity to positively shape the culture and collective advancement.
What We Are Looking For:
Dedicated professional to provide project coordination and administrative assistance to the Renewable Energy Resources Department, Vice President, Practice Area Managers, and Project Managers.
What You Will Be Doing:
- Core Values: Embrace, uphold, and live out PSEs core values around People, Problem-Solving, and Progress.
Administrative Assistance 60-70%
- Collaborate with project managers to create tools and processes to improve work product, workload, and resource planning.
- Assist in marketing and business development efforts.
- Assist with preparing and submitting technical proposals in response to Request for Proposals (RFPs).
- Assist with project cost and progress tracking to meet budgets and deadlines.
- Work with the Operations Department and project managers to prepare all monthly invoicing.
- Coordinate and prepare information for project or internal department meetings, participate in meetings, and record meeting minutes.
- Work on various internal administrative tasks, such as approving expense reimbursements, engineering license applications, and other administrative tasks as necessary, such as assisting with travel arrangements, coordinating intranet updates, and being professional.
- Coordinate meetings, including external coordination with venues and internal coordination with attendees.
- Work cooperatively with other PSE team members to improve our efficiencies and work product.
Project Coordination 30-40%
- Under minimal supervision and direction, arranges appointments and prepares meeting minutes, memos, letters, reports, proposals, charts, contracts, etc.
- Assist in simpler technical aspects of renewable energy design projects, such as reviewing electrical site plans and one-line diagrams as part of ongoing efforts to review DER interconnect applications and solar PV production modeling using helioscope and PVSyst.
- Assist with technical reports, including proofreading, editing, formatting, printing, assembly, and submission to the client. Attention to detail is a key component of these tasks.
- Assist with the preparation of construction bid packages and contracts.
What You Will Need:
Education and Experience
- Bachelors degree preferred. Associate degree in technical writing, editing, administrative assistance, or a related field will be considered. Preference will be given to individuals with a technical degree.
- 2+ years relevant experience, preferably with a professional services firm.
Knowledge and Skills
- Highly organized, detail-oriented, and able to work independently
- Advanced knowledge of the Microsoft Office Suite (Word, Excel, and PowerPoint)
- Excellent communication skills
- Strong teamwork and people skills.
- Ability to multi-task, prioritize workload, problem-solve and meet deadlines.
- Entrepreneurial and willing to dive into technical aspects of renewable energy projects.
- Proficiency with Microsoft Project a plus.
~Please note that the salary information displayed alongside this job posting may not accurately reflect the compensation package offered by our organization. We understand that some job boards may generate salary estimates or ranges based on available data, which may not accurately represent the compensation package we offer. We strive to provide competitive salaries based on industry standards, qualifications, and experience. For accurate and up-to-date information regarding compensation, benefits, and other employment details, please refer to the details provided directly by Power System Engineering during the application process or contact our HR department.
People. Power. Future
Power System Engineering is an Equal Opportunity/Affirmative Action Institution and does not discriminate on the basis of race, sex, gender identity, marital status, pregnancy, sexual orientation, age, disability, veteran status, religion, color, ancestry, or national origin or any other characteristic protected by federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.
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