Administrative Coordinator II

1 day ago


Chesapeake, United States City of Chesapeake Full time

Public Works is seeking two highly motivated applicants to provide organizational, technical, and responsible administrative support. One of the positions will provide support to the Director of Public Works and the other position will provide support for the Operations Manager of Public Works. Responsibilities include:

Administrative Coordinator II to the Director

  • Assist with department organizational coordination and timely completion of tasks. Establish and maintain operational goals and objectives. Coordinate with Public Works division heads. Compile reports and/or statistical analyses. Maintain statistical information/findings.
  • Assist with preparation and maintenance of Public Works Council Agenda Item submittals. Maintain department strategic plan.
  • Assist with special projects and assignments in support of the department such as team-building, training, development programs, succession planning, department accreditation, special events planning, etc.
  • Schedule/coordinate meetings. Maintain minutes as needed. Produce flowcharts, presentations, forms, etc., as needed.
  • Perform employee resource related functions including recruitment process. Maintain employee records and assist with analytical information regarding staff complement (reclassify/add-delete positions).
  • Review and provide input for departmental regulations (policy and procedures). Advance new regulations as needed.
  • Provide operating budget input for assigned area.
  • Supervise Public Works lobby coverage (Office Assistants).
Administrative Coordinator II to the Operations Manager
  • Assist with the Operations divisions organizational coordination and timely completion of tasks. Establish and maintain operational goals and objectives. Coordinate with section heads. Integral with day-to-day operations regarding workflow, customer engagement, and reporting. Compile reports and/or statistical analyses. Maintain statistical information/findings.
  • Assist with special projects and assignments in support of the Operations divisions such as team-building, training, development programs, succession planning, special events planning, etc.
  • Schedule/coordinate meetings. Maintain minutes as needed. Produce flowcharts, presentations, forms, etc., as needed.
  • Perform employee resource related functions including recruitment process. Maintain employee records (database/org chart) and assist with analytical information regarding staff complement (reclassify/add-delete positions). Maintain records involving Duty Status Assessments ( DSA ), Temporary Restricted Duty ( TRD ), evaluations, CDL , etc.
  • Research and draft disciplinary actions as needed. Maintain database.
  • Maintain departmental regulations (policy and procedures). Coordinate biannual updates. Advance new regulations as needed. Perform Accreditation Manager tasks (statement and regulation updates) every four years during the American Public Works Association ( APWA ) Re-Accreditation process.
  • Assist in Public Works Emergency Operations Center ( PWEOC ) during inclement weather emergencies. Receive calls and dispatch work orders to field personnel, manage data tracking, and support report production.
Requires the ability to work independently and perform detailed. Must be able to interact well with internal and external customers in-person and via phone and email. Possess familiarity with or ability to understand Public Works workflows. Ability to think critically, analyze, and distill large quantities of data into concise reports quickly with very little lead time. Must have a extensive knowledge with Microsoft Office software and City work management software. Proofreading, comprehensive knowledge of grammar, and organizational skills required. Must be able to work well in a diverse and fast paced work environment.

Required Qualifications
Vocational/Educational Requirement: Requires any combination of education and experience equivalent to a bachelor's degree in business administration, public administration, or a closely related field.
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of four years of full-time equivalent experience in administrative support and supervision.
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

  • Chesapeake, Virginia, United States First Baptist Church South Hill Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the general operations of the Administration Office at First Baptist Church South Hill.Key ResponsibilitiesAdministrative Support: Provide administrative support to the Administration Office, including answering phone calls,...


  • Chesapeake, Virginia, United States Oath Law Full time

    About the RoleWe are seeking an exceptional Administrative Coordinator to join our team at Oath Law. As an Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our office and remote teams.Key ResponsibilitiesOversee day-to-day office and remote operations in VirginiaExecute other office administration tasks as...


  • Chesapeake, Virginia, United States First Baptist Church South Hill Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support for the general operations of the Administration Office at First Baptist Church South Hill. The successful candidate will be responsible for providing exceptional customer service, managing office supplies, and maintaining accurate...


  • Chesapeake, Virginia, United States Wetherington Homes Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Wetherington Homes. As a key member of our staff, you will be responsible for providing exceptional customer service, coordinating buyer orientations, and maintaining accurate records.ResponsibilitiesCoordinate buyer orientations with the...


  • Chesapeake, Virginia, United States City of Chesapeake Full time

    Job SummaryThe Human Resources Coordinator II position is a key role in the City of Chesapeake's HR department, responsible for ensuring the smooth processing of personnel actions across all departments. This includes reviewing and approving personnel actions, maintaining accurate documentation, and providing support to departmental payroll/HR staff.Key...


  • Chesapeake, United States City of Chesapeake Full time

    Job Description The Human Resources Coordinator II position is responsible for processing personnel actions such as new hires, status changes, salary adjustments, and terminations for all City departments ensuring actions are in accordance with policy and have been properly approved in accordance with established internal controls. The primary...


  • Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Summary The Human Resources Coordinator II position is a key role in the City of Chesapeake's Human Resources department, responsible for ensuring the smooth processing of personnel actions across all departments. This includes reviewing and approving personnel actions, maintaining accurate documentation, and providing support to departmental payroll/HR...


  • Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Title: Traffic Engineer II/IIIThe City of Chesapeake's Department of Public Works is seeking a highly skilled Traffic Engineer II/III to lead our Traffic Calming Program and provide technical expertise in traffic modeling and leadership.Key Responsibilities:Oversee the Traffic Calming Program and ensure its successful implementation.Review and analyze...


  • Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Title: Traffic Engineer II/IIIJoin the City of Chesapeake's Department of Public Works as a Traffic Engineer II/III, where you will play a crucial role in shaping the city's transportation infrastructure. As a key member of our team, you will be responsible for overseeing the Traffic Calming Program, reviewing Traffic Impact Analyses, and ensuring the...


  • Chesapeake, United States City of Chesapeake (VA) Full time

    The Licensed Clinician II operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs including but not limited to significant emotional...

  • Analyst Manager II

    1 day ago


    Chesapeake, United States Sellers & Associates, LLC Full time

    Job Title / Labor Category TitleAnalyst Manager IILocationSELLERS & ASSOCIATES - US (Primary)Security Clearance RequirementsSecretJob DescriptionWho we Are Sellers & Associates, LLC (S&A)is a Veteran Owned Small Business (VOSB) that provides effective and affordable Programmatic and Engineering Support Services and Solutions to our Government and Commercial...


  • Chesapeake, United States City of Chesapeake (VA) Full time

    The Licensed Clinician II (Counselor, Case manager, Clinical Social Worker) operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs...


  • Chesapeake, United States City of Chesapeake Full time

    The Licensed Clinician II (Counselor, Case manager, Clinical Social Worker) operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs...


  • Chesapeake, United States City of Chesapeake (VA) Full time

    The Licensed Clinician II (Counselor, Case manager, Clinical Social Worker) operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs...


  • Chesapeake, Virginia, United States Prism Maritime Full time

    Job Title: Engineering Analyst IIPrism Maritime is seeking an experienced Engineering Analyst II to join our team in Chesapeake, VA. As a key member of our Quality Control team, you will be responsible for ensuring technical quality and procedural compliance in our maritime installation and modernization projects.Key Responsibilities:Project Planning and...


  • Chesapeake, Virginia, United States Prism Maritime Full time

    Job Title: Engineering Analyst IIPrism Maritime is seeking a highly skilled Engineering Analyst II to join our team. As a key member of our Quality Control team, you will be responsible for ensuring technical quality and procedural compliance in our maritime installation and modernization projects.Key Responsibilities:Project Planning and Coordination:...


  • Chesapeake, Virginia, United States City of Chesapeake Full time

    Job DescriptionThe City of Chesapeake's Department of Public Works is seeking a highly skilled Traffic Engineer II/Engineer III to lead our Traffic Calming Program and provide technical expertise in traffic modeling and leadership. The selected candidate will oversee the program, review Traffic Impact Analyses, and review Maintenance of Traffic Plans. A...


  • Chesapeake, Virginia, United States City of Chesapeake Full time

    Job Title: Traffic Engineer II/IIIThe City of Chesapeake's Department of Public Works is seeking a skilled Traffic Engineer II/III to lead our Traffic Calming Program and review Traffic Impact Analyses and Maintenance of Traffic Plans. The selected candidate will have a strong working knowledge of traffic engineering practices and experience in supervising a...


  • Chesapeake, United States City of Chesapeake Full time

    The Licensed Clinician II operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs including but not limited to significant emotional...


  • Chesapeake, United States City of Chesapeake Full time

    The Licensed Clinician II operates as part of a comprehensive 23-Hour Crisis Stabilization team that provides ongoing assessment, crisis intervention and clinical determination for level of care to individuals experiencing a behavioral health crisis. This dynamic team addresses urgent behavioral health needs including but not limited to significant emotional...