Administrative Support

7 days ago

Carmel, United States Aston Carter Full time

Job Title: Administrative SupportJob Description Join our Procurement team and provide essential administrative support. This role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations. Responsibilities Counting, opening, identifying, sorting, logging, uploading, and scanning all assigned daily mail, faxes, or keys. Assisting with the daily shipment of documents/keys. Pulling files and preparing folders consisting of titles, salvage titles, power of attorney's, and other support documentation. Handling inbound call volume if/when the need arises. Assisting with locating lost documents if necessary. Conducting quality reviews of files for accuracy, ensuring all required/executable documents have been procured and that the file is ready for billing. Communicating with internal employees and some clients or vendors via email (2-5 calls a day if needed). Essential Skills Administrative support experience. Proficiency with Microsoft Outlook, Excel, and Word. Experience with filing and mailroom operations. Customer service skills. Data entry and file processing experience. Ability to multitask effectively, such as working on dual screens, processing paperwork, and communicating with customers or internal employees via email. High School Diploma or GED minimum. Additional Skills & Qualifications Good job tenure with a stable work history. Ability to handle working in a fast-paced environment. 1+ years of customer service experience (call center, administrative, or retail; ideally from companies like Chick-fil-A, Starbucks, Target, cell phone stores, etc.). Work Environment This position is onsite with no work-from-home option. The work hours are Monday - Friday, 8:00am - 5:00pm, with potential for some overtime. The environment is carpeted and cubicle-based with strict attendance policies. The dress code is business casual; acceptable attire includes jeans, joggers, khakis, slacks, polos, nice blouses, plain sweaters, or sweaters/long sleeves with university or sports team logos, and closed-toed shoes. No sweatpants, yoga pants, or hoodies with holes are allowed. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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