Administrative Support

4 weeks ago


Carmel, United States Aston Carter Full time

Job Title: Administrative SupportJob Description

Join our Procurement team and provide essential administrative support. This role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations.

Responsibilities

+ Counting, opening, identifying, sorting, logging, uploading, and scanning all assigned daily mail, faxes, or keys.

+ Assisting with the daily shipment of documents/keys.

+ Pulling files and preparing folders consisting of titles, salvage titles, power of attorney's, and other support documentation.

+ Handling inbound call volume if/when the need arises.

+ Assisting with locating lost documents if necessary.

+ Conducting quality reviews of files for accuracy, ensuring all required/executable documents have been procured and that the file is ready for billing.

+ Communicating with internal employees and some clients or vendors via email (2-5 calls a day if needed).

Essential Skills

+ Administrative support experience.

+ Proficiency with Microsoft Outlook, Excel, and Word.

+ Experience with filing and mailroom operations.

+ Customer service skills.

+ Data entry and file processing experience.

+ Ability to multitask effectively, such as working on dual screens, processing paperwork, and communicating with customers or internal employees via email.

+ High School Diploma or GED minimum.

Additional Skills & Qualifications

+ Good job tenure with a stable work history.

+ Ability to handle working in a fast-paced environment.

+ 1+ years of customer service experience (call center, administrative, or retail; ideally from companies like Chick-fil-A, Starbucks, Target, cell phone stores, etc.).

Work Environment

This position is onsite with no work-from-home option. The work hours are Monday - Friday, 8:00am - 5:00pm, with potential for some overtime. The environment is carpeted and cubicle-based with strict attendance policies. The dress code is business casual; acceptable attire includes jeans, joggers, khakis, slacks, polos, nice blouses, plain sweaters, or sweaters/long sleeves with university or sports team logos, and closed-toed shoes. No sweatpants, yoga pants, or hoodies with holes are allowed.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.



  • Carmel, United States Aston Carter Full time

    Job Title: Administrative Support Job Description Join our Procurement team and provide essential administrative support. This role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations. Responsibilities + Counting, opening, identifying, sorting, logging, uploading, and scanning all assigned...


  • Carmel, United States Aston Carter Full time

    Job Title: Administrative Support Job Description Join our Procurement team and provide essential administrative support. This role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations. Responsibilities + Counting, opening, identifying, sorting, logging, uploading, and scanning all assigned...


  • Carmel, United States Aston Carter Full time

    Job Title: Administrative Support Job Description Join our Procurement team and provide essential administrative support. This role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations. Responsibilities + Counting, opening, identifying, sorting, logging, uploading, and scanning all assigned...


  • Carmel, United States Aston Carter Full time

    Job Title: Administrative SupportJob Description Join our dynamic procurement team as an Administrative Support professional. You will play a crucial role in ensuring efficient handling of daily mail, documents, and communication tasks. This position offers a supportive work environment with opportunities for growth and performance...


  • Carmel, United States Aston Carter Full time

    Job Title: Administrative SupportJob Description Join our dynamic procurement team as an Administrative Support professional. You will play a crucial role in ensuring efficient handling of daily mail, documents, and communication tasks. This position offers a supportive work environment with opportunities for growth and performance...


  • Carmel, Indiana, United States Aston Carter Full time

    Job Title: Administrative Support SpecialistThis role involves handling daily mail, documents, and assisting with various administrative tasks to ensure smooth operations in a fast-paced environment.We are seeking an experienced administrative professional to join our team as an Administrative Support Specialist. In this role, you will be responsible for...


  • Carmel, Indiana, United States Aston Carter Full time

    Company OverviewAston Carter is a world-class corporate talent solutions provider that serves thousands of clients across the globe.We specialize in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions.Our extensive network and deep recruiting expertise enable us to meet the evolving needs...


  • Carmel Valley, United States Balance Staffing - Salinas Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Balance Staffing in Salinas. As an Executive Administrative & Finance Assistant, you will be responsible for providing exceptional support to our clients and staff.


  • Carmel, Indiana, United States The MJ Companies Full time

    Job DescriptionThe MJ Companies is seeking a highly motivated Administrative Support Specialist - Client Relations to join our Benefits Consulting team. As a key member of our team, you will be responsible for providing exceptional support to our clients and internal stakeholders.About the RoleIn this role, you will work closely with Client Executives to...


  • Carmel Valley, United States Balance Staffing - Salinas Full time

    Job Title: Administrative Support Professional - Client ServicesLocation: Carmel, CAJob Type: Full-timeAbout Us:Balance Staffing is a full-service staffing agency that connects talented professionals with exceptional employers. We strive to build lasting relationships with our employees and clients while guiding them towards career success and business...

  • Administrator

    4 weeks ago


    Carmel, United States BrightSpring Health Services Full time

    RN AdministratorJob LocationsUS-IN-CARMELIDLine of BusinessAdoration Home Health and HospicePosition TypeFull-TimeOur CompanyAdoration Home Health and HospiceOverviewOur Home Health RN Branch Directors are the heart of our organization who support patients by overseeing clinical services, and establishing, implementing, and evaluating goals and objectives...


  • Carmel, United States H.S.H LIMITED Full time

    Working alongside the amazing team at The Quail, we are seeking an Administrative Assistant to support our team.* Work for a highly prestigious hotel located in sunny Carmel Valley, California.* Learn and grow within a strong hospitality operation.* Exceptional medical benefits, Employee discounts on Lodge, Golf, and Dining services.Key Accountabilities*...


  • Carmel, Indiana, United States RADcube, LLC Full time

    Job DescriptionRADcube, LLC is a technology consulting company that takes pride in providing innovative and hands-on support to our clients through their digital transformation. As an Administrative Assistant, you will be required to perform basic administrative tasks including composing emails, printing documents, scheduling meetings, answering phones, and...


  • Carmel, United States Martin Marietta Materials, Inc. Full time

    Serve as Administrative Assistant to the Regional VP/ GM. Providing comprehensive administrative support to Regional & District Senior Leadership. Requirements. Exercise independent judgment and discretion regarding confidential matters. Use advanced Administrative Assistant, Administrative, Regional, Assistant, District Manager, Skills, Business Services,...

  • RN Administrator

    2 months ago


    Carmel, United States Res-Care, Inc. Full time

    Our Company Adoration Home Health and Hospice Overview Our Home Health RN Branch Directors are the heart of our organization who support patients by overseeing clinical services, and establishing, implementing, and evaluating goals and objectives for clinical services that promote standards of quality and contribute to optimal care and service for...


  • Carmel, United States Provisions Group Full time

    Systems AdministratorPosition Description:The ideal candidate will have experience providing support to users across multiple states and centers and will be working with the day-to-day administration of Google, M365, Azure, and Meraki Networks. We are seeking a self-starter with experience working with cross-functional teams and managing multiple projects...


  • Carmel, United States Provisions Group Full time

    Systems AdministratorPosition Description:The ideal candidate will have experience providing support to users across multiple states and centers and will be working with the day-to-day administration of Google, M365, Azure, and Meraki Networks. We are seeking a self-starter with experience working with cross-functional teams and managing multiple projects...


  • Carmel, United States J&J Management Services Full time

    Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary A full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property managers,...


  • Carmel, United States J&J Management Services LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryA full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office...


  • Carmel, United States Crawford & Associates Full time

    Crawford & Associates is seeking an experienced Administrative Services Manager to oversee the daily operations of our Carmel office. This role will be responsible for managing confidential records, serving as the primary point of contact for clients and vendors, and providing administrative support with client and firm reports.Responsibilities:Manage...