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Human Resources Administrator

2 months ago

Deer Park, United States Bilfinger Full time

Location: Deer Park, TX (On-site)

Our Team:

The Bilfinger group of companies enhances the efficiency of assets, ensures a high level of availability, and reduces maintenance costs for its clients. Its portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion, as well as turnarounds.

Bilfinger Inc is a leading provider of complex and comprehensive industrial services specializing in chemicals, manufacturing, assembly, and construction. With over 80 years of experience, on a multitude of projects across multiple markets, we excel at making the impossible possible.

Driven by integrity and a long-standing culture of performance excellence, Bilfinger doesn't just build structures - we build relationships. Our professionals share a common goal; to keep promises, honor commitments and exceed client expectations. Our performance is what has helped, and continues to help forge strong partnerships, which are strengthened over time. Bilfinger provides employees with training and opportunities, both internally and externally, to further develop in their role and prepare them for elevated roles.

The Role:

The core responsibilities of the HR Administrator is to maintain and update employee records, as well as manage various HR documents and internal databases.

HR administrators act as the first port of call to employees and external partners for all HR related queries. As a priority, HR administrators handle the majority of employee documentation, including contracts and recruitment paperwork. The HR Administrator will support the HR department in ensuring smooth and efficient business operations. This role involves a wide range of HR tasks, including, maintaining employee data and records, supporting HR projects, managing incoming mail, responding to unemployment claims, employee onboarding and providing administrative support to all employees. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle sensitive information confidentially.

Duties and Responsibilities:

  • Serve as first point of contact for employees on any HR related queries
  • Manage the HR department's Outlook inbox.
  • Handle and distribute incoming office mail for various departments, ensuring proper routing and timely delivery.
  • Respond promptly to unemployment claims to avoid chargebacks and ensure all responses are handled in a timely manner.
  • Respond to employee inquiries regarding HR policies, procedures, and benefits.
  • Maintain and update employee records and files, ensuring all documentation is current and compliant with company policies and legal requirements.
  • Maintain I-9 recordkeeping
  • Updating databases internally (Success Factors, Learning, Viewpoint HR portal)
  • Process employee changes such as promotions, transfers, and terminations.
  • Provide administrative support to the HR department, including scheduling meetings, preparing reports for various departments, and managing HR-related correspondence.
  • Support with updating HR documents, i.e. onboarding documents and recruitment guides
  • Helping with various arrangements internally, from travel to job sites, to processing supply requests for all onboarding sites
  • Support new-employee orientations at headquarters
  • Provide support in various HR projects and initiatives.
  • Communicate and organize training with external partners
  • Perform other related duties as required and assigned.

Technical Knowledge and Skills:

  • Experience with HRIS systems preferred.
  • Working experience using Success Factors and/or Kronos preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Qualifications:

  • Bachelor's degree in Human Resources Management or a related discipline preferred.
  • Minimum 2 years' experience in Human Resources.
  • Excellent verbal and written communication and listening skills required.
  • Self-starter, strong interpersonal communication skills with all levels of colleagues, comfortable working with executive management.
  • Ability to handle sensitive and confidential information with discretion.

Desired Skills and Attributes:

  • Detail-oriented and able to multitask effectively.
  • Strong problem-solving skills and the ability to work independently.
  • Positive attitude and a strong team player.
  • Ability to work in a fast-paced environment and adapt to changing priorities.
  • Willingness to work both independently and as a team to meet quick deadlines and objectives.

Please reach out to Michelle Reynolds, michelle.reynolds@ in case of any questions related to this position.

Bilfinger Inc. is an Equal Opportunity Employer - M/F/Veterans/Disabled. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other legally protected characteristics.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Fraudulent employment offers -

We are aware that fraudulent employment offers are being transmitted via email by people claiming to be employees or representatives of Bilfinger. Prospective candidates are provided job descriptions and employment letters and are asked to complete and return employment information forms as well as official tax forms. These job offers may look genuine and could include names of Bilfinger legal entities, Bilfinger executives, their signatures, seals of authenticity , the Bilfinger brand and logo.

Please be advised that these communications are FRAUDULENT and are NOT sent from anyone within or affiliated with Bilfinger. These email messages are a scam and should be treated as such. Bilfinger does not make job offers via social media, unsolicited email or without personally interviewing candidates first. We never send you cheques in order to pay contractors to set up a home office. Never send money or pass on personal details to anyone suggesting they can provide employment with Bilfinger, and never reply to an email address that does not end in @.

If you receive such a message, you are advised to contact your local law enforcement agency and provide any details you may have. You also may forward the messages to compliance.helpdesk@.

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only.