Human Resources Coordinator

4 weeks ago

Highland Park, United States PARK DIST OF HIGHLAND PARK Full time
Job Details

Level
Entry

Job Location
West Ridge Center - Highland Park, IL

Position Type
Part Time

Salary Range
$20.50 - $23.60 Hourly

Description

Summary: This position is part-time budgeted to work up to 30 hours per week - ideal candidate will work at least three (3) eight (8)-hour days per week (24 hours a week) on a standard schedule with additional hours available. The Human Resource Coordinator oversees payroll processing and associated payroll tasks and facilitates administrative human resources functions. This role reviews timecard entries, processes biweekly payrolls, and oversees administrative of related payroll tasks. The role is responsible for resolving payroll-related problems and ensuring effective and accurate processing of payroll and related payroll procedures. This role will also assist with HRIS data entry, employment verification handling and other human resources administrative support functions. All processes are managed with confidentiality and in accordance with procedure, policy, and federal and state regulations.

Essential Duties and Responsibilities:
  • Reviews employee timecards and processes bi-weekly payroll; ensures accuracy and resolves issues and corrects discrepancies.
  • Administers and tracks payroll changes and adjustments including but not limited to program enrollment taxation/deduction report, reimbursement programs and private lesson data entry.
  • Administers payroll-related tasks including but not limited to administration of off-cycle pay, bonuses and stipends, deduction review and assignment.
  • Prepares off-cycle payrolls and manual checks as needed, including check reissuance.
  • Coordinates with the Finance department on periodic payroll audits and budget/payroll processes.
  • Performs customer service functions by answering employee requests and questions by email or by phone; assists with researching and resolving associated issues.
  • Responds to verbal or written employment verification requests.
  • Processes employee changes processing in HRIS software and other HRIS administrative tasks.
  • Assists with invoice and billing review and processing for ongoing HR processes.
  • Assists with responding to the general HR email account as needed.
  • Assists with tracking and filing for required and voluntary employee training completion.
  • Assists with management of electronic and paper filing; employee files and other HR-function files.
  • Distribute payroll checks.
  • Process mailings.
  • Performs other duties as assigned.
Supervisory Responsibilities: None

Qualifications

Education and/or Experience: Two-year (2) associate's degree in human resources, business administration, or related field or at least three (3) years of human resources or payroll administration experience; or any equivalent combination of education, relevant experience and/or training. Spanish speaking skills a plus.
  • Excellent organizational skills and attention to detail.
  • Excellent customer service skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficient with Microsoft Office Suite or related software.
  • Proficiency with or the ability to quickly learn the organization's HRIS.
Schedule: This position is part-time budgeted to work up to 30 hours per week - ideal candidate will work at least three (3) eight (8)-hour days per week (24 hours a week) on a standard schedule with additional hours available.

Classification: Non-exempt / hourly

Benefits: Enrollment in the Illinois Municipal Retirement Pension Fund (IMRF). Reduced cost or no cost enrollment in eligible recreational programs and facility usage.

Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Operates a variety of office equipment, including computer hardware, telephone, calculator, and photocopier, postage machine; required to grasp objects.
  • Regularly speak to others one-on-one in-person or over the phone.
  • Specific vision abilities required by this job include close vision and ability to adjust focus.
  • Must be able to lift up to 15 pounds regularly.

Working Conditions

The physical environment requires the employee to work primarily in an indoor office setting and sit for prolonged periods of time. Employee may occasionally work outside for short periods of time in heat/cold, wet/humid, and dry conditions. May be requested to work occasional evenings and weekends for staff trainings and special events.

The Park District of Highland Park is an equal opportunity employer.

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