Executive Administrative Assistant

4 weeks ago

Tampa, United States Cousins Full time

Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership, Cousins Properties LP, primarily invests in Class A office buildings located in high-growth Sun Belt markets. Cousins Properties (NYSE: CUZ) develops, owns, and manages a 20 million square foot trophy office portfolio in the high-growth Sun Belt markets of Atlanta, Austin, Charlotte, Dallas, Nashville, Tampa, and Phoenix.

Founded in 1958, Cousins creates shareholder value through its extensive expertise in the development, acquisition, leasing, and management of high-quality real estate assets. The Company has a comprehensive strategy in place based on a simple platform, trophy assets, and opportunistic investments. For more information, please visit www.cousins.com.

Job Summary:

The Executive Assistant must be proficient in all aspects of administrative support and possess an ability to multitask. Outstanding customer services skills are critical to properly interact with other Cousins employees, business leaders, vendors, and customers. Verbal and written communication skills are vital to success. The position supports the Managing Director of Tampa and interacts with other senior executives within Cousins. Attention to detail, quality communication, accuracy, a high sense of urgency, the ability to manage projects and protect confidential information are essential.

Description of Responsibilities:

This position is on-site in Tampa, FL. This is not a remote or hybrid position.

Administration

  • Create, review and process expense reports.
  • Travel Coordination.
  • Calendar management and meeting scheduling/coordination.
  • Process invoices through Accounting Software (Yardi) as executives' coder.
  • Assist hiring manager within the market or Human Resources with any on-boarding of new employees who are direct reports.
  • Association membership renewals plus sponsorships.
  • Performs clerical tasks for staff as needed.
  • Prepares building inspection reports, status reports, tracking reports, correspondence, and files.
  • Assists in tracking and inputting data into Deal Manager for all RFP's.
  • Collects information for tax consultant.
  • Plans and coordinates end of year events.
  • Process commission invoices from brokers.
  • Tracks leasing occupancy activity and regularly updates deal notes.
  • Assists Managing Director with leasing strategy for vacant spaces.
  • Maintain property books, updating the rent rolls, stacking plans, floor plans, as necessary.
  • Gather information and prepare PowerPoint presentation for the quarterly market calls.
  • Prepare commencement documents, ROFO's, ROFR's, and other legal notes using templates supplied by Legal.
  • Provide general support to the Managing Director in every aspect of commencement documents.
The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Required Knowledge, Skills, and Abilities:
  • Entry level Commercial Real Estate position.
  • Bachelor's degree is required.
  • Real Estate interest is preferred.
  • Real Estate license preferred.
  • Must possess strong interpersonal skills and an ability to work and communicate effectively with all levels of operations.
  • Must have the ability to manage time and multiple projects efficiently and achieve required results.
  • Must have the ability to handle confidential and sensitive information.
  • Experience researching and booking travel online (not through a specific system).
  • Must possess excellent customer service skills.
  • Must be detail oriented and well organized.
  • Proficient with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • High proficiency in written and spoken English is required.
  • Must be able to define problems, collect data, establish facts, and draw valid conclusions.
  • Must have strong attention to detail, a high sense of urgency, organizational and project coordination skills, and the ability to multi-task priorities and assignments with minimal supervision.
  • Demonstrated track record of effective written and verbal communication skills.
  • Skills in complex problem solving, judgment, critical thinking, and decision-making.
  • Yardi experience a plus.
  • Physical Demands may vary. The individual is occasionally required to sit, stoop, kneel, and crouch. The individual may need to lift to 20 pounds.
  • Responsiveness - Need to perform responsibilities with an acute sense of urgency to meet the needs of others; respond to solve problems; willing to accept a variety of tasks associated with this position.
  • Integrity - Demonstrate sound business ethics; consistently comply with organizational values; protect confidential information.
  • Customer Service - Demonstrate optimum customer service delivery while performing all job functions.
  • Communication - Able to clearly express ideas; present verbal information in a straightforward manner; ask questions to open channels of communication; listen to understand perspective of others.

Cousins is an equal opportunity employer where employment decisions are based on merit, qualifications, and aptitude. The Company does not discriminate in employment opportunities or employment practices on the basis of race, color, religion, creed, sex (including gender, pregnancy, sexual orientation, and gender identity), national origin or ancestry, physical or mental disability, veteran status, age, genetic information, or any other class or characteristic protected by federal, state, or local law.

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