Executive Administrative Assistant

1 week ago

Tampa, United States VSP Vision Full time

Eye Doctor‘s Optical Outlets, a VSP Vision company, has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment, you‘ll know that you‘re doing work that matters-helping people bring their best vision to life.

With minimal supervision provide the highest level of confidential administrative support to the Executive‘s Office (Position Category E1 - E3; 50% or more of the time).

Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive‘s Office


Act as the Executive‘s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively


Receive, track, and follow up on the resolution of escalations to the Executive


Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence


Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information


Support departmental projects by gathering information and tracking status


Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text


Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties


Manage and maintain departments‘ records/files to ensure security and confidentiality of the files


Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management

Job Specifications

Typically has the following skills or abilities:


Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent


Demonstrated ability to support a vice president or above (E1 - E3) greater than 50% of the time


Demonstrated ability to represent the executive in a professional manner to internal and external audiences


Type 30 wpm

Demonstrate experience working with confidential and sensitive information


Proficient with spreadsheet, word processing, and presentation applications


Strong verbal and written communication skills


Strong business acumen skills


Ability to meet tight deadlines

Ability to be flexible


Ability to understand and follow department and company policies and procedures


Ability to develop good working relationships across functional areas

Work Location:

5607 Johns Road

Tampa, FL 33634

#LI-ONSITE

#LI-VISIONCARE

Salary Range: $21.00 - 29.00

Compensation range for the role is listed above. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.

Optical Outlets Benefits Package

To empower our employees and their families to achieve their human potential, we provide a benefits package with tools and resources to support all aspects of their health-physical, mental, emotional, and financial.

Here‘s a quick overview of the standard benefits package.

  • Medical and dental insurance
  • Free vision care insurance and eyewear discounts
  • 401(k) retirement plan with employer match up to 3.3%
  • Paid vacation and holidays
  • Life, accidental, and disability insurance plans
  • EAP access for employees and family

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.


We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.

As a regular part of doing business,VSPVision (‘VSP‘)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.

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