Executive Administrative Assistant

2 weeks ago

Tampa, United States VSP Vision Full time

Eye Doctor‘s Optical Outlets, a VSP Vision company, has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment, you‘ll know that you‘re doing work that matters-helping people bring their best vision to life.

With minimal supervision provide the highest level of confidential administrative support to the Executive‘s Office (Position Category E1 - E3; 50% or more of the time).

Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive‘s Office


Act as the Executive‘s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively


Receive, track, and follow up on the resolution of escalations to the Executive


Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective, accurate, and timely correspondence


Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information


Support departmental projects by gathering information and tracking status


Support the development of departmental presentations by gathering information, preparing handouts, preparing PowerPoint presentations, and preparing text


Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties


Manage and maintain departments‘ records/files to ensure security and confidentiality of the files


Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management

Job Specifications

Typically has the following skills or abilities:


Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent


Demonstrated ability to support a vice president or above (E1 - E3) greater than 50% of the time


Demonstrated ability to represent the executive in a professional manner to internal and external audiences


Type 30 wpm

Demonstrate experience working with confidential and sensitive information


Proficient with spreadsheet, word processing, and presentation applications


Strong verbal and written communication skills


Strong business acumen skills


Ability to meet tight deadlines

Ability to be flexible


Ability to understand and follow department and company policies and procedures


Ability to develop good working relationships across functional areas

Work Location:

5607 Johns Road

Tampa, FL 33634

#LI-ONSITE

#LI-VISIONCARE

Salary Range: $21.00 - 29.00

Compensation range for the role is listed above. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.

Optical Outlets Benefits Package

To empower our employees and their families to achieve their human potential, we provide a benefits package with tools and resources to support all aspects of their health-physical, mental, emotional, and financial.

Here‘s a quick overview of the standard benefits package.

  • Medical and dental insurance
  • Free vision care insurance and eyewear discounts
  • 401(k) retirement plan with employer match up to 3.3%
  • Paid vacation and holidays
  • Life, accidental, and disability insurance plans
  • EAP access for employees and family

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.


We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities.

As a regular part of doing business,VSPVision (‘VSP‘)collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.

  • Executive Administrative Assistant and Office Administrator

    6 days ago

    Tampa, United States Amerant Full time

    Executive Administrative Assistant and Office Administrator The Executive Administrative Assistant and Office Administrator provides support to the Tampa Executive Team, and other C-Suite Executives as needed. Acts as a liaison with the CEO's Senior Executive Assistant and works with the Facilities Manager to ensure a smooth operation in the Tampa Office....

  • Executive Administrative Assistant

    2 weeks ago

    Tampa, United States Florida Urology Partners Full time

    Job Type Full-time Description Florida Urology Partners is looking for an Executive Administrative Assistant. The Executive Administrative Assistant shall be directly responsible for supporting the administrative tasks and projects as assigned including but not yet limited to: time and calendar management, preparation of meeting materials such as formal...

  • Executive Assistant

    3 weeks ago

    Tampa, United States Tampa General Hospital Full time

    Job Summary This position supports the leadership team under our Information Technology Administration office. This includes support with our IT Inpatient Informatics and Innoventures leadership team. Responsible for performing high level administrative assistance at the executive level. Develops project/program procedures and carries projects through to...

  • Executive Administrative Assistant

    4 weeks ago

    Tampa, United States VSP Global Full time

    Eye Doctor's Optical Outlets, a VSP Vision company, has been supporting the eye health of the central Florida community for more than 35 years. Our team is collectively dedicated to providing our patients with the highest level of customer service and quality eyewear at an affordable price. Offering a fun and inclusive work environment, you'll know that...

  • Executive Administrative Assistant

    4 weeks ago

    Tampa, United States Cousins Full time

    Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy: Premier urban Sun Belt office portfolio, Disciplined about capital allocation, Best-in-class balance sheet, with Strong local operating platforms. Acting through its operating partnership,...

  • Executive/Administrative Assistant

    4 weeks ago

    Tampa, United States Lucent Group Inc Full time

    ADMINISTRATIVE ASSISTANT The Administrative Assistant operates within the Tampa SunGuide (TBSG) Regional Transportation Management Center (RTMC) in a full-time capacity, reporting directly to the RTMC Technical Administrative Coordinator. SUMMARY OF POSITION The Administrative Assistant responsibilities include providing comprehensive administrative...

  • Executive Administrative Assistant

    4 weeks ago

    Tampa, United States Streamline Defense Full time

    TITLE: Executive Administrative Assistant LOCATION: MacDill AFB, FL OVERVIEW Streamline Defense is seeking an exceptionally qualified candidate to serve as an Executive Administrative Assistant in support of Headquarters, United States Special Operations Command (HQ USSOCOM) Directorate of Plans, Policy, Strategy, Concepts, and Doctrine (J5)....

  • Executive Assistant

    3 weeks ago

    Tampa, United States Carbon Wealth Management Full time

    Our Executive Assistant opening is an opportunity to work in a professional setting, at an intimate, yet, growing work environment. CWM's primary internal goal is to provide our clients with an unparallelled service experience.The Executive Assistant will report to CWM Executives, and directly support all others within our office, with the help of any...

  • Administrative Assistant

    4 weeks ago

    Tampa, United States RTT Borg Full time

    Rebuilding Together Tampa Bay (RTTB) is a non-profit organization dedicated to providing critical home repairs at no cost to individuals in need across 20 counties spanning Tampa Bay, Southwest Florida, and Central Florida regions. Our mission is represented in our commitment to repairing homes, revitalizing communities, and rebuilding lives. We envision a...

  • Executive Assistant

    4 weeks ago

    Tampa, United States Hiregy Full time

    JOB ID 21357 – Executive AssistantLocation:  Tampa, 33609 – This position is onsitePay:  $30.00 - $32.00 per hour, depending upon experienceType:  Contract to hireSchedule:  M-F, 9:00 AM to 5:00 PM ESTJob description: Provide comprehensive administrative support to the VP of Development and other executives, ensuring smooth daily...

  • Executive Assistant

    7 days ago

    Tampa, United States MG Enterprises Full time

    Company DescriptionMG Enterprises empowers entrepreneurs to build purpose-driven brands using proven business strategies grounded in Biblical principles.Who We Need:I'm looking for an experienced, highly intelligent, tech-savvy, and resourceful Executive Assistant who can effectively support me by taking various tasks off my plate, allowing me to focus on...

  • Administrative Assistant

    4 weeks ago

    Tampa, United States SNI Companies Full time

    Job Details Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and...

  • Administrative Assistant

    4 weeks ago

    Tampa, United States ECS Limited Full time

    ECS is seeking an Administrative Assistant to work in our Orlando, FL office Preparation, receipt, coordination, staffing and distribution of correspondence, rosters, materials and briefings, receipt of visitors and phone calls, administration of hardcopy files and electronic records, coordination of travel arrangements, preparation and submission of travel...

  • Executive Assistant

    3 weeks ago

    Tampa, United States The Calendar Group Full time

    Our client is seeking a dynamic and highly skilled Executive Assistant to provide comprehensive administrative support to the CEO and executive team of a Florida based technology company. The EA will manage various activities, events, and personal affairs, ensuring seamless operations in a fast-paced environment. This role requires flexibility, as it may...

  • Executive Assistant

    3 weeks ago

    Tampa, United States Advantive Full time

    We're seeking a professional Executive Assistant to provide administrative support to our CEO and executive team. Are you a teacher or other non-traditional candidate looking to get into the corporate world? Do you want to learn about all the inner workings of a software company? Then this may be the right opportunity for you. The ideal candidate will be a...

  • Executive Assistant

    3 weeks ago

    Tampa, United States Smiths Interconnect Full time

    Job Description The Executive Assistant will support senior leaders with a variety of advanced and complex administrative and business support activities. Serves as a professional liaison between senior leaders, their team, internal and external customers. Serves as the onsite administrative support for a fast paced corporate office with numerous customer...

  • Administrative Assistant

    1 week ago

    Tampa, United States Highwoods Properties Full time

    Description The Administrative Assistant will provide day-to-day administrative support for the asset management, property management and maintenance teams, and assist with the general operation of the Tampa division office. Represents Highwoods Properties in a professional manner to customers, vendors, and the public. Will champion efforts meant to enhance...

  • Administrative Assistant

    3 weeks ago

    Tampa, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionWe are partnering with a specialty manufacturer and supplier of storefront, architectural metals, and building products for the retail and commercial construction industries, that is looking to add an Administrative Assistant to their team!Administrative AssistantTemp-to-hireTampa, FL 33626Pay:...

  • Executive Assistant

    2 weeks ago

    Tampa, United States Geneo Full time

    Description Health & Beauty - it's in our DNA, the name Geneo is inspired by its root word "gene". Born out of two great companies; Lumenis®, a global leader in pioneering innovative, energy-based solutions for Aesthetic and Vision applications, and its subsidiary Pollogen®, the innovators of the groundbreaking Geneo X® and the Oxygeneo technology....

  • Executive Assistant, People

    3 weeks ago

    Tampa, United States Tampa General Hospital Full time

    JOB SUMMARY Responsible for performing high level administrative assistance at the executive level. Develops project/program procedures and carries projects through to completion while serving as a liaison to VP and senior management. Performs administrative functions including, but not limited to correspondence, research, maintaining calendars, scheduling...