Executive Assistant

3 weeks ago

Tampa, United States Smiths Interconnect Full time

Job Description

The Executive Assistant will support senior leaders with a variety of advanced and complex administrative and business support activities. Serves as a professional liaison between senior leaders, their team, internal and external customers. Serves as the onsite administrative support for a fast paced corporate office with numerous customer visits. Requires knowledge of company operations, policies, and procedures. Handles information that may be confidential and critical in nature. Exercises independent judgment to resolve non-routine complex problems. Must exhibit a high level of discretion and professionalism in managing the visitor experience.

Duties & Responsibilities

  • Provides high-level administrative support in preparation of meeting, reports, memos, letters, statements and other documents.
  • Manages and positive and welcoming visitor experience (customers, suppliers, affiliates, employees, etc.).
  • Plans and maintains customer visit calendar and ensures all hosts/visitors are adequately supported for on-site visits.
  • Conducts necessary security protocol to pre-qualify visitors.
  • Manages meeting coordination to include room coordination, ordering meals, greeting visitors, etc.
  • Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Prepares and files corporate documents and reports in a timely manner.
  • Handles incoming communications which may include visitor request forms; maintains required security and other logs as assigned.
  • Assists with coordination of company events as assigned.
  • Works directly with functional teams to support a variety of internal departmental business requirements and administrative tasks.
  • Complies with company health, safety, and environmental policies.
  • Complies with all applicable U.S. export control and security regulations.
  • Performs other duties as assigned.
Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

The Individual

Technical Knowledge, Skills, and Abilities:
  • Demonstrate the Smiths values of Respect, Integrity, Passion, Ownership and Customer Focus daily.
  • Demonstrates professional interpersonal skills will the ability to interface with all levels of staff, internal and external customers.
  • Computer Proficiency in MS Office (Word, Excel, PowerPoint, MS Teams, and Outlook) and related office applications and software.
  • Ability to work independently or within a team on special projects and occasionally as the project lead.
  • Ability to maintains confidence and discretion in the handling of sensitive information.
  • Ability to organize, track, and convey information in clear and concise methods.
  • Ability to establish and maintain productive working relationships all stakeholders.
  • Ability to communicate professionally in writing and verbally.
  • Ability to be flexible and able to quickly adapt to the dynamic and evolving operating environment.
  • Able to exercise sound judgment in making business decisions.
  • Attentive to details.
Education/Experience:
  • High School Diploma or equivalent. Advance degree is desired
  • 5+ years of relevant executive level administrative support
  • US Person (Citizen or Permanent Resident)

About Smiths

At Smiths we apply leading-edge technology to design, manufacture and deliver market-leading innovative solutions that meet our customers' evolving needs, and touch the lives of millions of people every day. We are a FTSE100, global business of around 14,600 colleagues, based in 50+ countries. Our solutions have a real impact on lives across the planet, enabling industry, improving healthcare, enhancing security, advancing connectivity and supporting new homes. Our products and services are often critical to our customers' operations, while our proprietary technology and high service levels help create competitive advantage. We welcome colleagues with a curious mind, who are happy with responsibility, enjoy a challenge and are attracted by the idea of working at a business with a 170+ year history of innovation, and five global divisions, all experts in their field.

About Smiths Interconnect

Smiths Interconnect is a leading provider of technically differentiated electronic components, subsystems, microwave and radio frequency products that ensure high speed, secure connectivity of critical applications in the defence, aerospace, communications and industrial markets. Our microwave technology is used in radar, communication and surveillance systems that are mission-critical and operate in extreme environments in aerospace and defence. Our microwave components and connectors ensure optimal performance, durability and safety of space satellites. Our semi-conductor test products are used to test highly sophisticated semi-conductors and electronic circuits in communication systems, gaming products and computing devices. Our in-flight antenna systems give passengers internet connectivity gate-to-gate on planes around the world. Our connector and cable solutions ensure reliability of critical medical equipment, and safe operation of trains and transport systems.One of five divisions of Smiths Group, Smiths Interconnect employs over 2000 people. We have a global presence selling our products in over 50 countries with manufacturing facilities in nine countries and offices across North America, Europe and Asia.

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