Executive/Administrative Assistant

11 hours ago

Tampa, United States Lucent Group Inc Full time

ADMINISTRATIVE ASSISTANT

The Administrative Assistant operates within the Tampa SunGuide (TBSG) Regional Transportation Management Center (RTMC) in a full-time capacity, reporting directly to the RTMC Technical Administrative Coordinator.

SUMMARY OF POSITION

The Administrative Assistant responsibilities include providing comprehensive administrative support to the Department's Contract Manager, as well as other FDOT ITS personnel within the RTMC, the RTMC Manager, and additional RTMC staff for daily operational needs within the RTMC and TBSG operations.

The Administrative Assistant is responsible for handling confidential administrative tasks and performing standard administrative duties, including managing office files, preparing, reviewing, and editing documents, maintaining calendars, and coordinating meetings. This position collaborates closely with the RTMC Technical Administrative Coordinator.

REQUIREMENTS FOR IDEAL CANDIDATE

  • High school degree or equivalent
  • Notary Public in State of Florida
  • Two years of proven experience:
    • As an administrative assistant
    • Government Contract, preferred.
  • Demonstrated ability to communicate complex issues in plain language verbally and in writing.
  • Proficiency with Windows-based and Microsoft applications.
  • Knowledge of office principles
  • Proven ability utilizing office-related equipment.
  • Excellent ability to record meeting minutes.
  • Excellent filing ability
  • Ability to coordinate multiple real-time activities and priorities.
  • Ability to solve problems.
  • Critical thinking skills.
  • Excellent interpersonal relationships.
  • Pass a state law enforcement background check and 9 panel drug screening.
  • Adhere to all Lucent Group, Inc. and FDOT rules and regulations, policies and procedures.
DUTIES:
  • Provides/coordinates administrative support services to the RTMC and assumes the role as an administrative liaison with internal and/or external sources.
  • Assists in managing complex budgetary, personnel, and purchasing functions by interpreting and implementing FDOT administrative policies and procedures.
  • Supports monthly invoicing efforts.
  • Performs routine office or clerical support tasks according to well-established procedures. Examples include receiving, logging in, sorting, and distributing mail, preparing outgoing mail, preparing payment documents, photocopying, filing, posting, or proofing data, or answering telephone calls and recorded messages.
  • Works performed may also include composing routine correspondence, drafting memos, preparing routine reports, preparing presentations, maintaining/processing records and invoices for various expenditures, logging correspondence, scheduling meetings or appointments, arranging travel, screening and directing incoming calls, providing information, maintaining files, or transcribing dictation.
  • Prepares documents using Microsoft applications, formats, proofs, edits documents for errors.
  • Provides/coordinates relief for the RTMC Receptionist in their absence. • All other tasks assigned by the Department.
  • Top of Form
TOTAL REWARDS:
  • Biweekly pay
  • Health and welfare benefits:
    • Medical, dental, vision
  • Disability Insurance
  • Employee Assistance Program
  • Life Insurance-
  • 401k
  • Tuition Reimbursement
  • Paid Time Off
  • Ten (10) paid holidays.


LUCENT GROUP, INC. CULTURE EXPECTATION

At Lucent Group Inc, we believe in creating a best-in-class employee experience and culture which includes diversity as a fundamental value and a strategic advantage. We are committed to fostering an inclusive environment where all individuals feel respected, valued, and empowered to bring their authentic selves to work. We recognize that diversity encompasses a wide range of characteristics, including, not limited to race, ethnicity, gender identity, sexual orientation, age, disability, religion, nationality, and socio-economic background.

LGI's supports a team approach focused on inclusion which fosters growth and development. Trust, reliability, and dependability are the expectations of all employees.

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