Executive Assistant

2 weeks ago

Tampa, United States Geneo Full time
Description

Health & Beauty - it's in our DNA, the name Geneo is inspired by its root word "gene". Born out of two great companies; Lumenis®, a global leader in pioneering innovative, energy-based solutions for Aesthetic and Vision applications, and its subsidiary Pollogen®, the innovators of the groundbreaking Geneo X® and the Oxygeneo technology. Together, Pollogen & Lumenis created the perfect balance of science and artistry in Geneo®.

Glo2Facial™ is a breakthrough treatment that unlocks the body's natural superpowers: Oxfoliate™ with O2 bubbles, amplify with LUX, a lite ultrasound experience, and detox via lymphatic massage for clean, calm and naturally hydrated skin. With its cutting-edge oxfoliation™ technology, Glo2Facial is the only treatment that triggers a natural oxygenation process from within, creating the ideal conditions to nourish and transform the skin from the inside out.

The Role Summary:

The Executive Assistant (EA) will provide high-level administrative support to Geneo leadership. The EA will manage schedules, coordinate meetings, handle communication on behalf of the executive, and contribute to the efficiency of the business by providing timely and effective support. This role requires a highly organized, proactive, and detail-oriented individual who can manage multiple tasks while maintaining confidentiality..

Essential Responsibilities:

  • Assembling and preparing information used in discussions/meetings of executive staff and outside individuals, such as agendas &, presentations
  • Handling highly confidential information, discreetly.
  • Provide executive assistant support to Executive Leadership - calendar management, travel, presentations.
  • Coordinate special projects, meetings, and event planning, such as Quarterly Business Review, support with National Sales Meetings as well as other assigned projects.
  • Data analysis and reporting.
  • Heavy travel arrangements: domestic.
  • Prepare/edit correspondence/communication, presentations, and confidential documents.
  • Expense reporting and budget tracking.
  • Manage supplies and ordering as need to support business function.
Qualifications:
  • 3+ years' experience supporting C-level Executive/s.
  • Experience booking both international and domestic travel for executives.
  • Exceptional Microsoft Office skills, creating presentations using PowerPoint and using Excel for spreadsheets.
  • Experienced at managing multiple calendars, including events calendars.
  • Event planning experience - you get rave reviews for throwing outstanding company events that everyone loves.
  • Ability to help make the executives you support more productive.


We include full health benefits, that's medical, dental, vision, FSAs, and HSAs. We also provide Basic Life/AD&D and Long-Term Disability coverage at no cost to you Top these benefits off with a 401(K) plan with an employer match & did we mention, facials

Competencies:

The ideal candidate for this role will exhibit competency in the areas listed below. At Geneo, we see possessing these values as vital to the success of the position:

Abundance: We share a win-win, pay it forward attitude.

Bend Time: We embrace a breakthrough mindset and challenge "business as usual" to achieve what others might consider impossible.

Conflict with Kindness: We value diversity of opinions and debate for better business decisions, not personal ones.

Data Drives Decisions: We celebrate the weird data that drives the most value and uncovers opportunities others miss.

Execution is Expected: This is a high performance, high IQ, no bs company.

Focus: We focus on outcomes that matter.

Job Specifications

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the employees of this job description. Duties, responsibilities, and activities may change at any time with or without notice.

Geneo and Glo2Fcial are committed to equal employment opportunity. We do not discriminate based on an individual's race and associated traits, sex, gender, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, sexual orientation, gender identity and expression, age, genetic information, military and veteran status, or any other basis prohibited by law state or federal. This policy governs all aspects of employment at Geneo and Glo2Facial, including hiring, assignments, training, promotion, compensation, employee benefits, employee discipline and discharge, and all other terms and employment conditions.

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