Business Support Specialist

4 weeks ago

Spokane, United States National Guard Employment Network Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Be part of the future

We are one team, dedicated to working collaboratively to create the purposeful solutions that propel the world forward. We hope you will join our diverse team of top people - you bring your talent, and we'll give you the space and opportunities to grow and succeed. We are committed to make a difference.

What we offer:

Competitive salary

Paid vacation/holidays/sick time

Comprehensive benefits package including 401K, medical, dental, and vision care

On the job/cross training opportunities

Encouraging and collaborative team environment

Dedication to safety through our Zero Harm policy

What you will do

The Business Support Specialist is responsible for implementing and executing the business support standardized processes that align with company policies and government compliance. This position will report to the Regional Business Administration Manager.

How you will do it

Responsibilities include but are not limited to the following day-to-day general office duties:

Assists Regional Business Operations Manager in developing, implementing, and executing the business support standardized processes that align with company policies and government compliance.

Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.

Review Kronos Exception Report weekly and correct errors prior to feed into Time Entry.

Maintain electronic file storage of timesheets on the Area Shared Drive.

Setup correct prevailing wage rate for SRs and projects in the PWS system weekly.

Send Certified Payroll Reports and Statements of Compliance to customers weekly, for service. File electronically in the designated compliance portal or with the State weekly, and as required.

Submit PW restitution requests to designated compliance analyst for processing.

Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts, and new or adjusted POs with ICS or PC/PM for timely invoice processing in order to meet established KPIs.

Review ACE Accrued Receipts report monthly and submit adjustments to Fire Service Manager for approval.

Perform invoice research of monthly statements received from suppliers, as well as invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.

Complete and submit manual check requests for immediate payments not processed through Basware Alusta.

Complete and submit out of cycle payment requests via the EGPR tool.

Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.

Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.

Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.

Maintain and replenish office supplies as needed.

Route incoming calls and distribute incoming mail.

Perform other duties as directed by RBAM.

Additional Qualifications/Responsibilities

What we look for

Required:

High School Diploma

Strong attention to detail and excellent organizational skills.

Must be proficient in MS Excel and Word.

Must have the ability to multi-task in a fast paced and deadline driven environment.

Excellent written and verbal communication skills.

Ability to prioritize projects and strong problem-solving skills.

Good research skills and attention to detail.

Preferred:

3-5 years experience working in the construction industry.

2-year degree, or equivalent combination of education and experience.

2+ years experience with Washington state prevailing wage.

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