Office Administrator

2 weeks ago


Troy, United States Kapnick & Company, Inc. Full time

Job Type

Full-time

Description

Founded in 1946, Kapnick Insurance is an independent insurance advisory firm with Michigan roots and a global reach. Our 200+ colleagues provide expert guidance and creative problem solving pertaining to business insurance, risk solutions, employee benefits, worksite well-being, and personal insurance to a vast and diverse base of clients worldwide. For over 75 years, companies and individuals have looked to Kapnick as a trusted advisor, providing solutions that protect their operations and employees.

This Office Administrator position works to provide exceptional service to our clients as well as to other departments within our firm. We work together as a team to project the professional, family culture of the agency that will win trust and build feelings of loyalty for a long-term satisfying relationship with clients, visitors, and colleagues. We work to represent our firm in a manner consistent with our Core Values and make Kapnick Insurance the best in our business.

The Office Administrator's essential functions include:

  • Greet walk in traffic and direct them to the appropriate person for assistance
  • Accept and process in person payments from clients
  • Process and distribute mail, UPS, etc. and maintain postage meter and mailing supplies
  • Create and schedule pick-up for UPS and large mailings
  • Open and distribute faxes and assist other locations as needed
  • Run MVRs (Motor Vehicle Reports) as needed
  • Assist Kapnick colleagues when they work in Troy office
  • Maintain presentation room, and all conference rooms and guest spaces; assisting visiting guests and presenters as needed
  • Maintain the Troy inbox, preparing proposals and printing materials as projects are requested
  • Act as the backup to the Ann Arbor Office Administrator
  • Maintain storage room, printer/work area, kitchen, and lounge area; ordering supplies as needed
  • Notify the proper contact to handle any office maintenance issues such as heating, cooling, pest-control, etc.
  • Operate the switchboard
  • Assist with in-office events
  • Build business relationships with supply vendors
  • Attain CPR Certification and join the First Aid Team
  • Act as the Engagement Team leader for Troy office
  • Ensure workspace (office or cubicle) is set-up properly for new hires
  • Audit missing commissions for the accounting department
  • Audit accurate commission rates
  • Audit employee benefits new business
  • Conduct employee benefits data clean up when necessary
  • Perform your job in such a manner that other employees will consider it a pleasure and privilege to work with you
  • Regular and timely attendance is an essential function of the job
  • Perform other duties as assigned
Requirements

To be considered for the Office Administrator position, you should have:
  • High School Graduate or General Education Degree (GED): Required
  • Customer service experience
  • Basic knowledge of computers and related software programs (EPIC, Landis, Teams, Outlook, Word, and Excel)
  • Strong phone skills
  • Strong interpersonal and communication skills (written and verbal)
  • Ability to manage multiple priorities simultaneously
  • Ability to analyze large amounts of data
What's in it for you?
  • A team-based approach to client management
  • Flexibility
  • Full benefits package
  • 11 paid holidays including your birthday
  • Competitive Salary
  • Profit sharing (after a year of service)
  • Bonus potential
  • A caring workplace culture that has something for everyone

  • Office Administrator

    2 weeks ago


    Troy, United States Wild Bill's Tobacco Full time

    The Office Administrator will coordinate office activities and operations while providing clerical and administrative support. Duties/Responsibilities: Directs office activities and functions to maintain efficiency and compliance with company policies. Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled,...

  • Office Administrator

    2 weeks ago


    Troy, United States Wild Bill's Tobacco Full time

    Job DescriptionJob DescriptionDescription:The Office Administrator will coordinate office activities and operations while providing clerical and administrative support.Duties/Responsibilities:Directs office activities and functions to maintain efficiency and compliance with company policies.Assists clerical and support staff with their assigned duties,...


  • Troy, United States TM Advisors Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator to join our team! TM Advisors is a multifaceted organization that focuses on wealth management, accounting, and business advisory services. We are looking for an energetic personality with a desire to grow within our organization. You will perform clerical and administrative functions in...


  • Troy, United States START Full time

    Office Administrator role will manage day to day activities of the office, as well as ancillary support of the Sales team. - Proficiency using Microsoft Office Tools (Excel, Power point, Teams, etc.) - Well Organized and ability to consistently meet deadlines - Effective verbal, non-verbal, negotiation and written communication skills - Ability to sustain a...


  • Troy, United States Activ8 Recruitment & Solutions Full time

    We are seeking an Office Administrator/Receptionist. Your main role is front desk administration and reception duties, you will provide exceptional client service and ensure our premises reflect the professional image of the corporation. If you are reliable, resourceful, take initiative, and are willing to be hands-on to help various departments achieve...


  • Troy, United States Activ8 Recruitment & Solutions Full time

    We are seeking an Office Administrator/Receptionist. Your main role is front desk administration and reception duties, you will provide exceptional client service and ensure our premises reflect the professional image of the corporation. If you are reliable, resourceful, take initiative, and are willing to be hands-on to help various departments achieve...


  • Troy, United States START Full time

    Job DescriptionJob DescriptionOffice Administrator role will manage day to day activities of the office, as well as ancillary support of the Sales team.- Proficiency using Microsoft Office Tools (Excel, Power point, Teams, etc.)- Well Organized and ability to consistently meet deadlines- Effective verbal, non-verbal, negotiation and written communication...

  • Office Administrator

    2 weeks ago


    Troy, United States LND ENTERPRISES LLC Full time $18 - $23

    Job DescriptionJob DescriptionLandscape Lighting Manufacturer in Troy is seeking a highly organized and proactive Office Administrator to join our team and ensure smooth daily operations. Responsibilities include customer service, answering phone calls, responding to emails, handle basic bookeeping tasks and process invoices, organize and maintain office...


  • Troy, United States Troy Independent School District Full time

    Summary: Facilitate the effective operations of the Administration Office by greeting and assisting the public, answering telephone calls, and providing clerical service to the administrative staff. Qualifications:Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient keyboarding, word processing, and digital file...

  • Office Administrative

    2 months ago


    Troy, United States LND ENTERPRISES LLC Full time

    Job DescriptionJob DescriptionLighting Manufacturer in Troy Michigan has an Immediate opening for an Office Administrator.  Candidates ***Must have a working knowledge of Quickbooks Software***  to be considered for this position. Duties include but not limited to Customer Service, Invoicing, Accounts Receivable, some Data Entry and Light Filing. Work...


  • Troy, New York, United States New York State Coalition Against Sexual Assault Full time

    About the RoleThe New York State Coalition Against Sexual Assault (NYSCASA) is seeking a highly skilled and detail-oriented Executive Assistant to support the organization's day-to-day operations. As a key member of the Executive Director's team, you will be responsible for providing administrative support, coordinating tasks, and ensuring the smooth...


  • Troy, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Troy, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Troy, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Troy, United States Michigan Design Center Full time

    Job DescriptionJob DescriptionOverviewThe Administrative Assistant plays a crucial role in providing administrative and clerical support to ensure the efficient operation of the office. They contribute to the overall success of the organization by assisting in daily office tasks.Key responsibilitiesManage and coordinate office activities and operations to...


  • Troy, Pennsylvania, United States Troy Independent School District Full time

    Administrative Support Role**Job Summary:**- Provide administrative support to the Troy Independent School District team by assisting with the smooth operation of the Administration Office.**Key Responsibilities:****I. Communication and Reception**- Answer and direct incoming calls, take messages, and assist callers in a professional and courteous manner.-...


  • Troy, New York, United States Cynet Systems Full time

    Job SummaryCynet Systems is seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for maintaining, updating, and inputting data into multiple database systems.Key ResponsibilitiesData Management: Experience with maintaining, updating, and inputting data into multiple database systems.Data...


  • Troy, New York, United States Rose International Full time

    Job Title: Database AdministratorRose International, a leading provider of innovative solutions and services, is seeking a highly skilled Database Administrator to fill a key role in our organization.Job Summary:We are looking for a detail-oriented and analytical individual to manage and maintain our database systems, ensuring data accuracy and integrity....


  • Troy, Michigan, United States Law Firm Full time

    Job OverviewWe are seeking a skilled Senior Administrative Coordinator to provide essential support within our esteemed law firm. The ideal candidate will benefit from a dedicated office space and will be part of a comprehensive benefits program, which includes employer-sponsored health insurance, substantial retirement contributions, and competitive paid...


  • Troy, Michigan, United States Dickinson Wright Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Benefits Coordinator to join our team at Dickinson Wright. The successful candidate will be responsible for assisting with the administration and maintenance of our various benefit programs and plans, as well as communicating with attorneys and support staff regarding available benefits.Key...