Administrative Assistant

1 month ago


Troy, United States Michigan Design Center Full time
Job DescriptionJob DescriptionOverviewThe Administrative Assistant plays a crucial role in providing administrative and clerical support to ensure the efficient operation of the office. They contribute to the overall success of the organization by assisting in daily office tasks.Key responsibilities
  • Manage and coordinate office activities and operations to secure efficiency and compliance with company policies
  • Answer and direct phone calls, take messages, and manage correspondence
  • Organize and schedule meetings, appointments, and travel arrangements for management and staff
  • Assist in the preparation of regularly scheduled reports
  • Maintain a filing system for important and confidential company documents
  • Provide support for the preparation of presentations and reports
  • Manage office supplies inventory and place orders when necessary
  • Assist in the organization of office events and meetings
  • Act as the point of contact for internal and external clients
  • Coordinate with other departments to ensure compliance with established processes
  • Handle sensitive information in a confidential manner
  • Perform data entry and update records and databases
  • Submit and reconcile expense reports
  • Assist with other administrative and ad-hoc tasks as needed
Required qualifications
  • Proven work experience as an Administrative Assistant, office admin assistant, or in a related role
  • Proficiency in MS Office (MS Excel and MS Word, in particular)
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • High school diploma; additional qualification as an Administrative assistant will be a plus
  • Ability to multi-task and work well under pressure
  • Self-motivated with a positive and professional approach to work
  • Flexibility and adaptability
  • Strong team-player with the ability to maintain confidentiality
  • Basic knowledge of accounting and bookkeeping procedures, a plus
  • Knowledge of basic IT troubleshooting, a plus
  • Proficiency in data entry and management, a plus


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