Administrative Support Specialist

4 days ago


Tahlequah, Oklahoma, United States Northeastern State University Full time

The Administrative Assistant will provide administrative support for assigned university operations. This role requires a high level of organization, communication, and problem-solving skills.

Job Description
  • Prepares a variety of correspondence, including emails, letters, and reports.
  • Attends meetings, records minutes, and prepares meeting agendas and supporting documents.
  • Makes travel arrangements for assigned personnel and ensures timely and efficient travel experiences.
  • Researches and prepares various reports to support university operations.
  • Answers telephone calls, greets visitors, and provides information and assistance as needed.
  • Maintains office supply inventory, reorders supplies as necessary, and ensures efficient use of resources.
  • Sorts and distributes mail in a timely and accurate manner.
  • Makes appointments and manages calendars for assigned personnel.
  • Processes purchase orders and purchase card statements in accordance with university policies.
  • Assists in the development and management of assigned budgets.
  • Designs and prepares marketing and promotional materials to support university initiatives.
  • Maintains website and social media accounts to ensure accurate and up-to-date information.
  • Maintains a variety of documents and forms in a secure and organized manner.
  • DIRECTS THE WORK OF STUDENT EMPLOYEES AS ASSIGNED.
  • Enters information into computerized databases to ensure accuracy and efficiency.
  • Prepares a variety of schedules and calendars to support university operations.
  • Maintains a variety of files and records in a secure and organized manner.
  • Assists in the coordination of conferences, programs, and special events.
Requirements
  • Knowledge of university policies and procedures.
  • Knowledge of modern office practices and procedures.
  • Knowledge of computers and job-related software programs.
  • Skill in oral and written communication.
  • Skill in providing customer services.


  • Tahlequah, Oklahoma, United States Circle of Care Full time

    Job Overview:Circle of Care is seeking a highly skilled Administrative Assistant to join our team. This role will provide general administrative support to staff and supervisors, while also coordinating incoming invoices and bills.Key Responsibilities:- Provide administrative assistance to the Director of Facilities and other program staff as needed.-...


  • Tahlequah, Oklahoma, United States Northeastern State University Full time

    Job TitleAdministrative AssistantAbout the JobThis role provides administrative support for various university operations, ensuring seamless day-to-day functions. The ideal candidate will possess excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesPrepare correspondence and...


  • Tahlequah, Oklahoma, United States Circle of Care Full time

    **Job Title:** Office Support Specialist**Job Description:We are seeking a detail-oriented Office Support Specialist to join our team at Circle of Care. The successful candidate will provide administrative support to our staff, ensuring smooth operations and high-quality service delivery.**Key Responsibilities:**Provide administrative assistance to program...


  • Tahlequah, Oklahoma, United States BrightSpring Health Services Full time

    About Our Line of BusinessBrightSpring Health Services has a long history of providing high-quality support to individuals with disabilities. Our community living services are designed to promote independence and quality of life, while our adult host homes provide a safe and supportive environment for those who require assistance with daily living. In...


  • Tahlequah, Oklahoma, United States Wyndy LLC Full time

    Job Summary: We are looking for a dedicated and responsible individual to fill the role of Transportation Support Specialist at Wyndy LLC. As a key member of our team, you will be responsible for ensuring the safe and efficient transportation of students near 74464.The estimated salary for this role is $48,000 - $58,000 per year, depending on...


  • Tahlequah, Oklahoma, United States Wyndy LLC Full time

    About the RoleWe are looking for a compassionate and responsible After School Support Specialist to join our team at Wyndy LLC in Tahlequah, OK.The successful candidate will be responsible for providing support with homework, supervising activities, and engaging in recreational pursuits with the kids.To be successful in this role, you will need to have a...


  • Tahlequah, Oklahoma, United States Circle of Care Full time

    **Job Summary:** We are seeking an Administrative Coordinator to provide general administrative support to our staff at the Circle of Care facility. This is a part-time position requiring 5 hours of work per day, Monday through Friday.**Responsibilities:**Provide direct administrative assistance to program staff as needed.Receive and assist clients and...

  • Office Administrator

    2 weeks ago


    Tahlequah, Oklahoma, United States BrightSpring Health Services Full time

    Company OverviewBrightSpring Health Services is a leading provider of disability services, with over four decades of experience in supporting individuals with intellectual, developmental, or cognitive disabilities. Our community living services are provided in 27 states across the US, with a comprehensive range of high-quality services including Community...


  • Tahlequah, Oklahoma, United States Codeforce360 Full time

    Certified Nursing Assistants play a vital role in providing exceptional patient care at Codeforce360. As a Front Desk Healthcare Support Specialist, you will be responsible for ensuring that each patient receives personalized attention and comprehensive care from the moment they enter our Clinic.Your key responsibilities will include:Grooming and bathing...


  • Tahlequah, Oklahoma, United States East Coast Migrant Head Start Project Full time

    Child Safety Transport Specialist Job DescriptionAs a Child Safety Transport Specialist at the East Coast Migrant Head Start Project, you will play a critical role in ensuring the safe transportation of children to and from our campus. Your primary responsibilities will include supervising children during their daily commute, ensuring their safety and...


  • Tahlequah, Oklahoma, United States Northeastern State University Full time

    About the Job:This Administrative Assistant role supports various university operations, requiring a high level of organization, attention to detail, and excellent communication skills.


  • Tahlequah, Oklahoma, United States SCI Shared Resources LLC Full time

    Job OverviewIn this role, you will have the opportunity to make a meaningful impact on the lives of individuals and families during their most vulnerable times. As a Funeral Support Specialist at SCI Shared Resources LLC, you will be responsible for assisting with funeral home and cremation related duties.ResponsibilitiesSafely transport deceased from...


  • Tahlequah, Oklahoma, United States Circle of Care Full time

    **Job Summary:** Circle of Care is seeking a Support Services Assistant to join our team. This part-time position requires 5 hours of work per day, Monday through Friday, and offers a competitive salary and benefits package.**Responsibilities:**Provide administrative support to program staff, including answering phones, responding to emails, and processing...


  • Tahlequah, Oklahoma, United States Med-Trans Corporation Full time

    Job Summary:We are seeking a highly skilled and experienced Critical Care Flight Specialist to join our team at Med-Trans Corporation.About the Role:This is a challenging and rewarding position that requires collaboration with air and ground teams, effective communication, and adherence to safety protocols. The successful candidate will be responsible for...


  • Tahlequah, Oklahoma, United States Northeastern State University Full time

    Job Summary:This Administrative Assistant position provides critical administrative support to assigned university operations, requiring a strong focus on detail and excellent communication skills.Duties and Responsibilities:Prepare correspondence, meeting minutes, and supporting documentsMake travel arrangements and prepare reportsProvide customer service,...


  • Tahlequah, Oklahoma, United States Anders Group Full time

    About the OpportunityWe are seeking a highly skilled Travel Nurse RN to join our team in Labor and Delivery at an esteemed healthcare facility in Tahlequah, Oklahoma.As a Travel Nurse Specialist, you will be responsible for providing exceptional patient care and support to mothers and newborns during the labor and delivery process.


  • Tahlequah, Oklahoma, United States BrightSpring Health Services Full time

    About Our CompanyBrightSpring Health Services has four decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental or cognitive disability. Our community living services are provided across 27 states with several thousand programs and a comprehensive...


  • Tahlequah, Oklahoma, United States AHS Staffing Full time

    We are seeking a skilled Medical Imaging Specialist to join our team in Tahlequah, Oklahoma. This travel opportunity is perfect for professionals looking for a new challenge and the chance to explore the American heartland.About the RoleAs a Medical Imaging Specialist, you will be responsible for performing diagnostic imaging procedures using various...


  • Tahlequah, Oklahoma, United States Northeastern Health System Full time

    About the RoleWe are seeking a highly skilled Perinatal Nurse Specialist to join our team as a Travel L&D Registered Nurse. This is a fantastic opportunity for experienced nurses to work in an acute care hospital setting and provide exceptional patient care.As a member of our team, you will have the chance to develop your skills and expertise while working...


  • Tahlequah, Oklahoma, United States SCI Shared Resources, LLC Full time

    Are you passionate about providing exceptional support to families in need? Do you have a strong commitment to delivering compassionate care and exceeding customer expectations?We are seeking a skilled Funeral Support Specialist to join our team at SCI Shared Resources, LLC. In this critical role, you will play a vital part in ensuring the smooth operation...