Executive Event Coordinator

2 weeks ago

New York, United States TEKsystems Full time

*Description*
The NY Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York-based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Culinary, Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.
Roles & Responsibilities:
-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Continuously research and report innovative and creative event and entertainment options
-Solid office management / workplace environment knowledge
-Strong customer service and executive interaction experience
-Understand brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
to end, for customer facing meetings, town halls, etc.
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time
Required Skills:
-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client's needs
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
o Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Accrued Sick time
*Skills*
Project management, Event planning, Event coordination, executive administrative support, Event management, Virtual events, Calendaring, Email, Content strategy
*Top Skills Details*
Project management,Event planning,Event coordination,executive administrative support
*Additional Skills & Qualifications*
*Team of 8, looking to grow to a team of 13. This team supported around 297 meetings and events so far this year. Very fast paced environment.
*Candidates need to have great organizational skills, Able to engage with C-Suites/Executives, managing different projects at once. Engagements with the clients is handled very meticulously.
*Customer Facing, bringing them onsite and making it a memorable experience.
*Open to seeing candidates with 2-3 years of exp or up to 10 years.
*Bulk of there business is meetings, ordering catering, providing a unique experience to the client or nonprofit.
*Opportunity for candidates to volunteer in the tower, own different vendor relationships. Lots of growth opps as well.
*6 month Contract Extendable. Closer to the 2 year mark there is opportunity for conversion.
*Fully Onsite.
*Works well on a large team, able to take professional feedback and apply it accordingly.
*Someone who has worked in TECH and the Event Space is ideal.
*Anyone coming in with a rolodex of professional relationships/vendors is great.
*Experience Level*
Intermediate Level
*Pay and Benefits*
The pay range for this position is $30.00 - $53.00
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*
This is a fully onsite position in New York,NY.
*Application Deadline*
This position will be accepting applications until Dec 12, 2024.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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