Events Coordinator

1 week ago

New York, United States PAC NYC Full time
About Perelman Performing Arts Center (PAC NYC)

Following 9/11, the community and civic planning process that resulted in the World Trade Center master plan in 2003 envisioned a new performing arts center as one of the anchors of the site. The Perelman Performing Arts Center (PAC NYC) opened in the Fall of 2023 realizing that plan and becoming the new home for emergent and established artists in theater, dance, music, opera, and multi-disciplinary performance from New York and the world in downtown Manhattan.

Our mission

PAC NYC's mission is to create connections by cultivating bonds between extraordinary artists and communities, with exemplary performances in active dialogue across the arts, and in our flexible, intimate spaces, inviting conversation and new relationships. Our art and our audiences reflect the dynamic energy of all five boroughs of New York City. Our work asks all of us to consider and embrace the complexities of society. Together, we welcome the entire world.

The role

The Events Coordinator is responsible for overseeing the logistics, administration and coordination of events and rentals at the Perelman Performing Arts Center, PAC NYC. This role will support the work of our Events team who are building a robust and diverse portfolio of events and rentals at PAC NYC's new performing arts space. The Events Coordinator will coordinate the administration of the department including tracking rental inquiries and managing internal databases, as well as coordinating events logistics and providing day-of support for events in PAC NYC's space.

Your key responsibilities
  • Work closely with the Events senior management team to provide planning and on-site coordination support for the dynamic portfolio of events and rentals at PAC NYC.
  • Record and track all new rental inquiries, including oversight of the rentals e-mail inbox and support initial site tours as needed.
  • Responsible for rental and event database and calendar management including Excel Event trackers, the YESPlan calendar, Cvent (Social Tables), SharePoint folders and other organizational-wide platforms.
  • For assigned events, manage the event directly from client discussions and planning to execution and completion with creative problem solving and attention to detail.
  • Work cross-functionally and distribute event information with other departments for events including the catering team, production, operations, security and audience services.
  • Maintain positive client relationships to encourage successful events and repeat business.
  • Support in developing marketing materials and coordinate promotional efforts for rentals at PAC NYC.
  • Handle finance requests for department, including some rental budget creation, managing purchase orders, invoices and working with the PAC NYC Finance team with respect to accounts payable and receivable.
  • Support in Developing and improving the systems, processes and tools used by the Events team to enhance and improve workflow, collaboration, communication, and impact.
  • Perform other related duties as assigned or requested.
What it takes to be successful in the role
  • 2+ years in events coordination and execution, with sales and performing arts center experience preferred.
  • Strong interpersonal and relationship-building skills.
  • Ability to work some nights and weekends as needed.
  • A team player who doesn't look at any task as too small.
  • Excellent written and verbal communication skills.
  • Ability to work under pressure and meet deadlines.
  • Technical proficiency required, including experience in using Excel.
  • Detail-oriented with strong organizational skills.
  • Passion for the performing arts and a commitment to PAC NYC's mission.

This position will remain open until a diverse and qualified pool of finalists has been identified.

Compensation and Benefits

Annual salary will range between $55,000 and $65,000 plus full benefits. Our benefits package includes health, dental, vision, life, accidental death and dismemberment and disability benefits, and self-insured dental, vision and health care and dependent day care flexible spending accounts. Full time employees are eligible for paid time off and 401K enrollment with employer match.

We encourage you to apply

At PAC NYC, we are committed to building a diverse and inclusive workplace. If you're excited by this role and the job description aligns with you and the work you are passionate about doing, please apply to the position. We encourage all applicants who are committed to contributing to an equitable and inclusive work environment to submit an application for a role with us without feeling like they need to meet every single qualification of the position, specifically people from traditionally excluded/marginalized groups. You might be the right candidate for this role, or for others that we're adding to our team.

Our commitment to creating a diverse and equitable workplace

Equal employment opportunity and a commitment to a diverse staff are fundamental principles at PAC NYC, where employment opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender identity, sexual orientation, age, national origin, citizenship, disability, veteran status or any other protected characteristic as established under law.

  • Event Producer

    1 week ago

    New York, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Event Technology Sales

    1 month ago

    New York, United States TWST Events Full time

    Job DescriptionJob DescriptionEvent Technology SalesHybrid - In Office/RemoteFull-TimeJob SummaryWe have an opening for a Full-time Salesperson to focus on North America clients. The ideal candidates will have at least 4 years of SAAS sales experience or working in the events industry. TWST MeetMax is an industry leading provider of event technology to B2B...

  • Event Coordinator

    1 week ago

    New York, United States Hedge Funds CareHelp For Children Full time

    Event Coordinator Description: Help For Children (HFC) is an international nonprofit foundation dedicated to raising money and funding programs for the prevention and treatment of child abuse. Through a large network of active volunteers, Committee members, and Board members in association with a staff based in New York City, fundraising and grant making is...

  • Marcy Blum Events | Event Producer | new york city, ny

    1 week ago

    new york city, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Marcy Blum Events | Event Producer | new york city, ny

    1 week ago

    new york city, United States Marcy Blum Events Full time

    Job Description: We're currently on the lookout for a Lead Event Producer who thrives in dynamic creative environments and exhibits exceptional communication skills, but who also knows how to have fun. In this role, you'll take charge of planning, executing, and coordinating assigned events, ensuring that each event reflects the unique vision and preferences...

  • Event Coordinator

    4 weeks ago

    New York, United States Michael Page Full time

    Our client is currently seeking an Event Coordinator, who will report directly to the Senior Director of Development & Events and the Executive Director & COO. The Event Coordinator is primarily responsible for executing fundraising events in multiple cities, coordinating informational changes and additions to the website, and assisting with the development...

  • Event Coordinator

    3 weeks ago

    New York, United States Michael Page Full time

    Our client is currently seeking an Event Coordinator, who will report directly to the Senior Director of Development & Events and the Executive Director & COO. The Event Coordinator is primarily responsible for executing fundraising events in multiple cities, coordinating informational changes and additions to the website, and assisting with the development...

  • Event Coordinator

    3 weeks ago

    New York, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereAre you ready for the next step in your career in Corporate Events? Come join a well-established, respected team as an Events Coordinator! Our client is seeking a highly organized, communicative team player who believes no detail is too small.Events Coordinator Benefits:Competitive salaryBenefit...

  • Event Coordinator

    2 months ago

    New York, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereOur client is looking for an exceptional Events Coordinator to play an exciting role in their business. The ideal candidate will play the role of an event project coordinator, and have the ability to handle multiple projects at once. They are seeking someone who is passionate about curating...

  • Event Coordinator

    3 weeks ago

    New York, United States Goodwin Recruiting Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereEvent Coordinator / Manager Wanted: Where Elegance Meets Excellence Are you a skilled event professional with a passion for luxury and attention to detail? At this iconic and upscale destination, we create unforgettable experiences for our guests. We’re looking for a dedicated Event Coordinator...

  • Corporate Event Coordinator

    6 days ago

    New York, New York, United States Percepta House Full time

    Job OverviewPercepta House is seeking a detail-oriented and organized Corporate Event Coordinator to support the planning, coordination, and execution of events.Estimated Salary: $45,000 - $60,000 per yearThe ideal candidate will possess excellent communication skills, be able to multitask, and have a strong understanding of event management software. As a...

  • Event Planning Coordinator

    5 days ago

    New York, New York, United States NeuGroup Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Planning Coordinator to join our team. This role will play a key part in supporting the Events Department and other organizational functions as needed.As an Event Planning Coordinator, you will be responsible for assisting with the logistics and coordination of in-person and virtual...

  • Event Team Coordinator

    1 week ago

    New York, United States Paragon NYC Inc. Full time

    At Paragon NYC, we embrace the vibrant energy of Manhattan to deliver outstanding events that inspire and engage. Our commitment to excellence extends not only to our clients but also to the growth and development of our team members. We are currently looking for a detail-oriented Event Team Coordinator to join our team. This position is perfect for...

  • Event Project Coordinator

    1 month ago

    New York, New York, United States Goodwin Recruiting Full time

    Job DescriptionWe are seeking an exceptional Events Coordinator to play a key role in our business. The ideal candidate will have the ability to handle multiple projects at once and be passionate about curating memorable moments for our clients.The Event Coordinator will be responsible for:Proficiency in event technology tools (Keynote, Slack, Google Suite,...

  • Technical Event Coordinator

    6 days ago

    New York, New York, United States Ephoca Full time

    Job OverviewEphoca is a leading provider of innovative solutions dedicated to delivering high-quality products and services to our valued customers. As the U.S. subsidiary of Innova SRL, we combine expertise from both domestic and international markets, ensuring excellent customer experiences and top-notch products.About the RoleWe are seeking an experienced...

  • Travel Experience Coordinator

    6 days ago

    New York, New York, United States Elev8 Events Full time

    As a Travel Experience Coordinator at Elev8 Events, you will play a vital role in delivering exceptional travel experiences for our clients.About the RoleWe are seeking a highly skilled and customer-focused individual to join our team. The ideal candidate will have excellent communication and interpersonal skills, strong problem-solving abilities, and...

  • Corporate Event Coordinator

    2 days ago

    New York, New York, United States Percepta House Full time

    We are seeking a highly skilled and organized Corporate Event Coordinator to join our team at Percepta House in New York, NY. This is a Full-Time position that requires excellent communication skills and the ability to multitask.Job OverviewThe successful candidate will work closely with our event planning team to ensure smooth operations before, during, and...

  • Apprentice - Events Coordinator

    4 weeks ago

    New York, United States Michael Page Full time

    p>Our client is currently seeking an Event Coordinator, who will report directly to the Senior Director of Development & Events and the Executive Director & COO. The Event Coordinator is primarily responsible for executing fundraising events in multiple cities, coordinating informational changes and additions to the website, and assisting with the...

  • Community Event Coordinator

    1 week ago

    New York, New York, United States Primary Full time

    About Primary">We are a community-focused membership space designed for children and families, centered on Montessori, child-led learning and mindful practices. Our commitment is to provide a nurturing environment where children, parents, and caregivers find a collaborative and caring atmosphere.">Event Planning & Coordination">Plan, organize, and execute...

  • Marketing and Events Coordinator

    3 days ago

    New York, New York, United States Yoh, A Day & Zimmermann Company Full time

    Job SummaryWe are seeking an experienced Marketing and Events Coordinator to join our team at Yoh, a Day & Zimmermann Company. The successful candidate will have 4+ years of management experience, preferably in the entertainment industry.About the RoleThe Marketing and Events Coordinator will be responsible for providing typical tour marketing services for...