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Administrative Assistant

2 months ago

North Palm Beach, United States National Guard Employment Network Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Position Specific Description

We are seeking a highly organized Administrative Assistant to support both our NextEra Energy Transmission (NEET) and GridLiance group and provide essential departmental and administrative support to our staff in Juno Beach, FL.

This role will involve managing multiple calendars, setting up meetings, coordinating team events and activities, and handling general correspondence and expense account submissions.

Key Responsibilities:
•Efficiently manage and coordinate calendars, schedule meetings, and secure meeting locations.
•Coordinate with facilities for any required support and maintenance.
•Handle general correspondence and communication on behalf of the team.
•Submit and track expense accounts, ensuring timely processing and accuracy.
•Manage invoice processing, vendor records and other information using SAP.
•Assist in tracking budgets and financial activities, ensuring accurate record-keeping.
•Facilitate the onboarding process for new employees, ensuring a smooth transition.
•Maintain excellent records, particularly in Excel, to ensure data is accurate and up-to-date.
•Plan and execute team events and activities, ensuring all logistics are handled smoothly.

Highly Preferred Skills:

•Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
•Experience with SAP for invoice processing and vendor maintenance.
•Strong written communication skills, including spelling, grammar, punctuation, and vocabulary.
•Ability to maintain strict confidentiality.
•Exceptional attention to detail and accuracy in all tasks.
•Self-starter with the ability to act independently when appropriate.
•Experience in planning and organizing events.

Ideal Candidate:
•Has excellent organizational and time-management skills.
•Demonstrates a high level of professionalism and discretion.
•Is adaptable and able to manage multiple priorities.
•Exhibits strong problem-solving skills and initiative.

Location: Juno Beach, FL. This role is fully onsite.

Job Overview
Employees in this job perform diversified and confidential administrative duties by applying broad and comprehensive experience, skills, and knowledge of organizational policies and practices. This position requires some independent judgment of org standards.

Job Duties & Responsibilities
Under supervision:

Contacts other departments and/or outside agencies to resolve problems
Audits and processes invoices in accordance with accounts payable procedures
Interacts with all levels of employees as needed to perform responsibilities
Works on special projects as requested
Performs other job-related duties as assigned

Qualifications

Qualifications

Qualifications