Administrative Assistant, Community Engagement
2 months ago
Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $30 million to leading a powerful impact in the community.
Position Summary:
The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with volunteers and donors, and excellent customer service is essential.
Essential Duties & Responsibilities
- Draft business documents and project plans from both written specifications and recorded dictation.
- Create and maintain spreadsheets and database.
- Manage office administration including answering phones, filing, managing calendars and preparing and submitting check requests and expense reports.
- Coordinate logistics for meetings and events, including invitations, RSVP's, payments, venue, food, materials.
- Support Kohl Jewish Volunteer Center, Family and Community Engagement events and programs.
- Take and prepare meeting minutes for distribution to meeting participants
- Assist supervisor at events and meetings.
- Assist supervisor with maintaining donor and event information in Federation's donor database.
- Assist supervisor with travel arrangements and reimbursements associated with it.
- Other duties as assigned.
- Associate degree, Bachelor's degree preferred plus 2+ years related administrative experience.
- Experience working in administrative positions, office management required
- Ability to manage multiple tasks, meet critical deadlines and work in a fast-paced environment required
- Excellent customer service skills required
- Excellent written and verbal communication skills required.
- Well organized with a high level of detail orientation
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint). Preferably 2010
- Experience preparing meeting minutes required
- Database experience
- This position requires the ability to work off-hour events morning, evening and possible weekends.
Pay Rate:
In addition to benefits, this role has an hourly pay rate of $22 to $26 per hour. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range.
The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation's discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract
-
Administrative Assistant, Community Engagement
1 month ago
West Palm Beach, United States Jewish Federation of Palm Beach County Full timeOrganization Summary: Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $30 million...
-
Administrative Assistant, Community Engagement
3 weeks ago
West Palm Beach, United States Jewish Federation of Palm Beach County Full timeOrganization Summary: Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $30 million...
-
West Palm Beach, Florida, United States Jewish Federation of the Greater Palm Beaches Full timeOverviewThe Jewish Federation of Palm Beach County is a nonprofit organization dedicated to transforming, inspiring and saving lives in the community. As an Administrative Assistant, you will be responsible for office administration while working within the mission, vision, and core values of the organization.SalaryThis role has an estimated hourly pay rate...
-
Community Association Administrator
1 week ago
West Palm Beach, Florida, United States GRS COMMUNITY MANAGEMENT Full timeAdministrative Assistant Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at GRS Community Management in West Palm Beach.About the RoleThis is a full-time position that requires strong administrative experience, particularly in property management. The successful candidate will be responsible for...
-
Community Management Assistant
1 week ago
West Palm Beach, Florida, United States GRS COMMUNITY MANAGEMENT Full timeJob Description:GRS Community Management is seeking an experienced Administrative Assistant to join our team in West Palm Beach. The successful candidate will be responsible for providing administrative support to the onsite association manager, ensuring seamless day-to-day operations.Responsibilities:Assist the onsite association manager in managing...
-
Community Engagement Director
4 weeks ago
West Palm Beach, Florida, United States Boys and Girls Clubs of Palm Beach County, Inc. Full timeAbout the RoleWe are seeking a highly skilled Community Engagement Director to join our team at Boys & Girls Clubs of Palm Beach County, Inc. The successful candidate will be responsible for recruiting, training, and supervising volunteers to support our community outreach initiatives.This is a full-time position that offers a competitive salary range of...
-
Community Engagement Coordinator
5 days ago
West Palm Beach, Florida, United States Jewish Federation of Palm Beach County Full timeAbout the Role:As a Family Connector with the Jewish Federation of Palm Beach County, you will play a vital role in building connections within our community. This part-time position is perfect for parents looking to engage with other families raising Jewish children and strengthen their ties to Judaism.The ideal candidate will be passionate about creating...
-
Community Engagement Specialist
1 week ago
West Palm Beach, Florida, United States Boys and Girls Clubs of Palm Beach County, Inc. Full timeAbout the RoleWe are seeking a skilled and experienced Community Engagement Specialist to join our team at the Boys and Girls Clubs of Palm Beach County, Inc. This role offers a unique opportunity to develop and implement strategies to engage volunteers and promote volunteerism within the community.ResponsibilitiesDevelop and implement strategies to engage...
-
Administrative Assistant onsite
2 months ago
West Palm Beach, United States GRS COMMUNITY MANAGEMENT Full timeGRS Community Management one of Florida's largest community association management companies is seeking a Full-Time Administrative Assistant for one of our onsite associations in West Palm Beach. Candidate must have property management experience. The qualified candidate would have overall responsibility for providing administrative support to the onsite...
-
West Palm Beach, Florida, United States Jewish Federation of Palm Beach County Full timeAbout the RoleAs an Administrative Assistant at the Jewish Federation of Palm Beach County, you will play a vital role in supporting our mission to transform, inspire, and save lives in the community.We are seeking a highly organized and detail-oriented individual with excellent customer service skills to join our team. In this role, you will be responsible...
-
Community Engagement Specialist
5 days ago
West Palm Beach, Florida, United States MorseLife Health Systems Full timeMorseLife Health Systems is seeking a Community Engagement Specialist to manage the intake and enrollment process for new PACE program participants, while providing information about the program and coordinating inquiries from the community. This role requires strong communication and interpersonal skills to establish relationships with prospects and...
-
West Palm Beach, Florida, United States Jewish Federation of Palm Beach County Full timeWe are seeking an Administrative Support Specialist to join our team in Palm Beach County.About the RoleThis position plays a crucial role in supporting our mission, working closely with volunteers and donors, and providing excellent customer service.Key ResponsibilitiesDraft business documents, project plans, and meeting minutes from written specifications...
-
Reception and Administrative Assistant
4 days ago
West Palm Beach, Florida, United States Vivian Suarez - State Farm Agent Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Full-time Bilingual Receptionist to join our team at Vivian M. Suarez State Farm. This role involves working closely with clients, managing office communications, and supporting the team with various administrative tasks and projects.ResponsibilitiesGreet clients warmly in person and over...
-
Administrative Assistant
1 month ago
West Palm Beach, United States Jobgenix Full timeAbout the job Administrative Assistant Jobgenix is a privately owned Professional firm in South Florida serving clients nationwide. We currently have several full-time openings for Administrative Assistants. The Admin Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management...
-
Administrative Assistant
2 months ago
West Palm Beach, United States Jobgenix Full timeAbout the job Administrative Assistant Jobgenix is a privately owned Professional firm in South Florida serving clients nationwide. We currently have several full-time openings for Administrative Assistants. The Admin Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management...
-
Administrative Assistant
2 hours ago
West Palm Beach, United States Safebound Full timeCompany Description Safebound Luxury is a branch of Safebound Moving & Storage, a company designed to simplify the logistics process for clients that require high level services. The luxury division offers white glove delivery, staging, installations, inspections and storage services. Safebound has helped numerous designer firms, development companies and...
-
Administrative Assistant
6 months ago
West Palm Beach, United States The Mosaic Group Full timeThis position is on-site in West Palm Beach, FL without the option for remote or hybrid.JOB BRIEF:We are looking for a responsible Administrative Assistant to work in an office environment of a Marketing and Public Relations Firm, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to...
-
Community Engagement Coordinator
4 days ago
West Palm Beach, Florida, United States City of Riviera Beach Full timeKey ResponsibilitiesProvide support with program coordination, implementation, and evaluationAssist with supervision of children, teens, adults, and seniors during recreation programsMaintain a safe and clean environment for all participantsThe ideal candidate will possess excellent communication and interpersonal skills, with the ability to work effectively...
-
Community Engagement Specialist
6 days ago
West Palm Beach, Florida, United States Boys and Girls Clubs of Palm Beach County, Inc. Full timeAbout the RoleThe Boys & Girls Clubs of Palm Beach County is seeking a highly motivated Community Outreach Coordinator to join our team. As a key member of our staff, you will play a critical role in recruiting, training, and supervising volunteers to support our mission. This is an exciting opportunity for someone who is passionate about working with youth...
-
Administrative Assistant
3 weeks ago
West Palm Beach, United States Hustle Notice Biz Full timeAdministrative AssistantDepartment: CommuniboostEmployment Type: Full TimeLocation: West Palm Beach, FLCompensation: $16.50 - $26.00 / hourDescriptionPosition Overview: Communiboost is looking for a detail-oriented and organized Administrative Assistant to support our team in West Palm Beach,FL. This role involves managing day-to-day administrative tasks,...