Administrative Assistant, Community Engagement

2 weeks ago

West Palm Beach, United States Jewish Federation of the Greater Palm Beaches Full time
Organization Summary:

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate nearly $30 million to leading a powerful impact in the community.

Position Summary:

The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with volunteers and donors, and excellent customer service is essential.

Essential Duties & Responsibilities
  • Draft business documents and project plans from both written specifications and recorded dictation.
  • Create and maintain spreadsheets and database.
  • Manage office administration including answering phones, filing, managing calendars and preparing and submitting check requests and expense reports.
  • Coordinate logistics for meetings and events, including invitations, RSVP's, payments, venue, food, materials.
  • Support Kohl Jewish Volunteer Center, Family and Community Engagement events and programs.
  • Take and prepare meeting minutes for distribution to meeting participants
  • Assist supervisor at events and meetings.
  • Assist supervisor with maintaining donor and event information in Federation's donor database.
  • Assist supervisor with travel arrangements and reimbursements associated with it.
  • Other duties as assigned.
Knowledge, Skills, and Abilities:
  • Associate degree, Bachelor's degree preferred plus 2+ years related administrative experience.
  • Experience working in administrative positions, office management required
  • Ability to manage multiple tasks, meet critical deadlines and work in a fast-paced environment required
  • Excellent customer service skills required
  • Excellent written and verbal communication skills required.
  • Well organized with a high level of detail orientation
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint). Preferably 2010
  • Experience preparing meeting minutes required
  • Database experience
  • This position requires the ability to work off-hour events morning, evening and possible weekends.

Pay Rate:

In addition to benefits, this role has an hourly pay rate of $22 to $26 per hour. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range.

The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation's discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract

  • Administrative Assistant onsite

    2 weeks ago

    West Palm Beach, United States GRS COMMUNITY MANAGEMENT Full time

    GRS Community Management one of Florida's largest community association management companies is seeking a Full-Time Administrative Assistant for one of our onsite associations in West Palm Beach. Candidate must have property management experience. The qualified candidate would have overall responsibility for providing administrative support to the onsite...

  • Community Engagement Liaison

    3 weeks ago

    Daytona Beach, Florida, United States Community Resource Network of Florida, LLC. Full time

    Job DescriptionThe Community Engagement Liaison plays a pivotal role in enhancing service lines and revenue for Community Resource Network of Florida, LLC. This position is responsible for identifying and building relationships with potential partners, conducting sales calls, and participating in professional organizations to drive business growth.Key...

  • Director of Admissions and Community Engagement

    4 weeks ago

    West Palm Beach, Florida, United States Westgate Health & Rehab Full time

    Director of Admissions and Community EngagementWestgate Health & Rehab is seeking a compassionate and experienced Director of Admissions and Community Engagement to join our team. As a key member of our admissions team, you will be responsible for guiding families through the transition into our nursing home, ensuring a seamless and supportive experience.Key...

  • Administrative Assistant

    2 weeks ago

    West Palm Beach, United States Jobgenix Full time

    About the job Administrative Assistant Jobgenix is a privately owned Professional firm in South Florida serving clients nationwide. We currently have several full-time openings for Administrative Assistants. The Admin Assistant is a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management...

  • Community Engagement Director

    4 weeks ago

    Riviera Beach, Florida, United States Community Partners of South Florida Full time

    Transformative Impact:We are seeking a highly skilled Community and Partner Engagement Director to join our dynamic team at Community Partners of South Florida. As a key member of our organization, you will play a vital role in developing and implementing a comprehensive community engagement strategy that supports the BRIDGES outcomes across all...

  • IT Administrative Assistant

    1 week ago

    West Palm Beach, United States Vets Hired Full time

    About the job IT Administrative Assistant Position Description: The IT Administrative Assistant is responsible for supporting the smooth operation of the IT Department. This position combines administrative responsibilities with basic technical knowledge, enabling the individual to provide essential support to the IT team and other staff. The IT...

  • Administrative Assistant

    4 months ago

    West Palm Beach, United States The Mosaic Group Full time

    This position is on-site in West Palm Beach, FL without the option for remote or hybrid.JOB BRIEF:We are looking for a responsible Administrative Assistant to work in an office environment of a Marketing and Public Relations Firm, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to...

  • Administrative Support Associate

    3 days ago

    West Palm Beach, Florida, United States GRS COMMUNITY MANAGEMENT Full time

    Community Management AssistantYou will provide top-notch administrative support to the onsite association manager in a dynamic and fast-paced environment at GRS Community Management. The ideal candidate will have a passion for delivering exceptional customer service and a strong background in property management.Key Responsibilities:Provide administrative...

  • Director of Adult Learning and Engagement

    3 weeks ago

    West Palm Beach, Florida, United States ASSOCIATION OF ART MUSEUM DIRECTORS Full time

    Director of Adult Learning and EngagementThe Association of Art Museum Directors seeks a Director of Adult Learning and Engagement to provide a range of relevant, creative, and engaging programs and activities for adults. The successful candidate will guide the Adult Program Manager to do the same and ensure effective evaluation of these programs serving...

  • Administrative Assistant

    4 weeks ago

    West Palm Beach, Florida, United States Salvation Army Full time

    As an Administrative Assistant at Salvation Army, you will be responsible for providing exceptional support to our team. Your key responsibilities will include:Key Responsibilities:Answering and directing phone calls, as well as taking messages and forwarding calls to the correct departmentsGreeting visitors and providing a warm welcome to our...

  • Administrative Assistant

    2 days ago

    West Palm Beach, United States Jet Aviation Full time

    Administrative Assistant Location: West Palm Beach, FL, US Flexible Work Arrangement: Onsite Job Category: Customer Standards & Services Career Level: Graduate / Entry Level Requisition Id: 3266 Since 1967, Jet Aviation has been crafting flight in its smoothest form. From one hangar in Basel, Switzerland, to some 4,000 employees, and some 50 locations...

  • Senior Community Engagement Director

    3 weeks ago

    Palm Beach Gardens, Florida, United States Brookdale Senior Living Full time

    Senior Community Engagement DirectorAt Brookdale Senior Living, we are dedicated to making lives better for our residents, and we are seeking a Senior Community Engagement Director to join our team.This is a senior-level position responsible for promoting, creating, developing, and maintaining an environment that supports a culture of engagement based on...

  • Administrative Assistant

    1 month ago

    West Palm Beach, United States AppleOne Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant About Us: Our client is a fast-paced and dynamic organization dedicated to delivering excellent services to our clients. We are seeking a detail-oriented and organized Administrative Assistant with at least 2 years of experience to join our team. This is a great opportunity for someone looking...

  • Administrative Assistant

    2 weeks ago

    West Palm Beach, United States Mears Group Full time

    Administrative Assistant West Palm Beach, FL 33407 Mears Construction, A Quanta Services Company At Mears Construction, we believe in developing and retaining the best people in the industry and providing the best value services to our customers in the natural gas and electric industries.  We take pride in developing the infrastructure of our country by...

  • Communications Specialist

    4 months ago

    West Palm Beach, United States Florida Crystals ASR Group Full time

    The Communications Specialist is responsible for producing engaging written, graphic and multimedia content for the global organization as well as managing projects and supporting the communications department through administrative functions such as ordering materials and premiums, creating requisitions, managing shipping or delivery of items to their...

  • Administrative Assistant

    6 days ago

    West Palm Beach, United States Storage Rentals of America Full time

    Admin Assistant (Accounts Payable)Become the newest member of our exciting team at Storage Rentals of America (SROA) as we redefine self-storage!At Storage Rentals of America, we offer a career and opportunity to grow. We strongly believe in growing our talent and promoting within. We are proud to be honored as one of the TOP WORKPLACES of South Florida by...

  • Administrative Assistant

    5 days ago

    West Palm Beach, United States Storage Rentals of America Full time

    Admin Assistant (Accounts Payable)Become the newest member of our exciting team at Storage Rentals of America (SROA) as we redefine self-storage!At Storage Rentals of America, we offer a career and opportunity to grow. We strongly believe in growing our talent and promoting within. We are proud to be honored as one of the TOP WORKPLACES of South Florida by...

  • Administrative Assistant

    6 months ago

    West Palm Beach, United States Business Support Services of Salem Full time

    Business Support Services is currently seeking a court reporter that provides verbatim reporting of Social Security hearings for the Office of Hearings Operations (OHO).Position:Admin. Assistant/Verbatim Hearing Reporter (Part Time Position).Major Duties and Responsibilities of a VHR (The examples provided do not cover all the duties which the incumbent in...

  • Administrative Assistant

    6 months ago

    West Palm Beach, United States Business Support Services of Salem Part time

    Business Support Services is currently seeking a court reporter that provides verbatim reporting of Social Security hearings for the Office of Hearings Operations (OHO).Position:Admin. Assistant/Verbatim Hearing Reporter (Part Time Position).Major Duties and Responsibilities of a VHR (The examples provided do not cover all the duties which the incumbent in...

  • Medical Assistant

    3 weeks ago

    West Palm Beach, Florida, United States Actalent Full time

    Job Title: Back Office Medical Assistant FloaterThe Back Office Medical Assistant Floater plays a vital role in promoting health and wellness in a safe and friendly environment. Under the direct supervision of a clinician, this team-based position performs quality patient care for both clinical and administrative functions.Key Responsibilities:Supports...