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Talent Acquisition Specialist/Administrative Assistant

2 months ago

Charlottesville, United States Hospice of the Piedmont Full time

Job Type

Full-time

Description

Talent Acquisition Specialist /Administrative Assistant
Job Details

Job Type

Full-time

Charlottesville, VA •Human Resources
Description

Hospice of the Piedmont is committed to providing exceptional care and support to our community. We believe in attracting a diverse pool of talented individuals who share our passion for compassionate care. Join our team as a dedicated Talent Acquisition Specialist/Administrative HR Assistant. In this role you will assist and support the Department and functions of Human Resources, including the recruitment of talent and support of retention, tracking and administering pay, enforcing company policies and practices; and supporting a culture that upholds our mission and values. This position does not have any supervision responsibilities.

Responsibilities/General Duties (Including but not limited to):

  • Manage the recruitment process by placing ads, performing initial phone contact, and facilitating the hiring of qualified job applicants for open positions; collaborate with department managers to understand the skills and competencies required for openings.
  • Identify continuous opportunities to streamline the application process, ensuring regulatory requirements are met.
  • Manage all elements of a successful onboarding process, including background checks, employee eligibility verifications, professional reference checks, and pre-employment testing.
  • Collaborate with Education and department managers on reviewing, tracking, and documenting compliance with mandatory and non-mandatory training, continuing education, and work assessments.
  • Maintain compliance with federal, state, and local employment laws and regulations and recommended best practices; assist with review of policies and practices to maintain compliance.
  • Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources and talent management.
  • Maintain all Human Resources bulletin boards at all work locations with required up-to-date employment law postings.
  • Maintain HRIS and work collaboratively with payroll to ensure accurate information between HR and Payroll; help troubleshoot system discrepancies when needed.
  • Reconcile and process invoices for benefits and HR-related expenses.
  • Serve as contact for employees and vendors regarding all benefit plans, including enrollments, terminations, and mid-year changes.
  • Maintain all files, forms, and database information associated with Human Resources; ensure all files are compliant with federal and state laws and regulations, as well as with Hospice policies and procedures.
  • Respond to telephone calls, route calls to appropriate parties, and take messages.
  • Ensure timely responses and follow-up.
  • Perform word processing and data entry for various departments as needed.
  • Assist staff with administrative support as requested.
  • Greet team members and visitors in a positive and helpful manner, providing directions, information, and other assistance as needed.
  • Perform various clerical duties such as photocopying forms and reports, typing letters, forms, and labels, and mailing and faxing forms, etc.
  • Maintain an adequate level of office supplies and necessary forms, ordering office supplies from the appropriate department to facilitate smooth department operations.
  • Provide front desk reception coverage when needed.
  • Adhere to the practice of confidentiality regarding patients, families, staff, and the Agency
  • Assume all other tasks and responsibilities as assigned.
Requirements

Required Skills and Abilities:
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks and work in a fast-paced, team-based environment.
  • Ability to act with integrity, professionalism, confidentiality, and maintain fairness.
  • Proficient with Microsoft Office suite of related software.
  • Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
Education and Experience:
  • Bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • At least three years of human resources experience preferred, including recruitment.
  • Previous experience and understanding of general business functions, organizational flow, and following organizational policies and procedures.

We offer competitive wages and a comprehensive benefits package.

Hospice of the Piedmont is a non-profit, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and patients served.