Senior Administrative Assistant

7 months ago

Charlottesville, United States Commonwealth of Virginia Full time
The University of Virginia seeks a Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent’s responsibilities include calendar management, website maintenance, meeting minutes, assisting with PowerPoint slides, managing grant/manuscript references in RefManager or EndNote, professional development reimbursement to faculty, and other clerical duties as assigned. The chosen candidate will have a demonstrated capacity to work independently as well as the ability to make decisions based on standard operating procedures and policies, or per the guidance of leadership. The Senior Administrative Assistant will report to the Administrative Team Leader.

Responsibilities:
Provide advanced, administrative coordination to support office operations and special projects. Arrange business travel, coordinate meetings, and support agenda management and expense tracking. Maintain website and update faculty CVs. Scholarly reference management and assist with grants as needed. Compile data for preparation and editing for senior leaders. Review and answer correspondence, screen callers and visitors, and handle confidential matters. Manage electronic files and produce/edit reports and documents. Serve as the point of contact for facility, equipment, or service calls. Organize meetings and materials for special events. Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel. Track expenditures with receipts or other relevant documentation and prepare and/or process reimbursement requests. Provide assistance with the coordination of the interview and selection process, credentialing process, and graduation verification. Provide assistance to department leadership to ensure operations are executed on schedule, provide facilities support and resources are used efficiently. In addition to the above job responsibilities, other duties may be assigned.

Qualifications:
High School diploma with four years of relevant experience is required. Bachelor’s may substitute for experience. Must have excellent written and verbal communication skills. Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment. Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook and Excel) is required. Administrative experience in academia experience preferred.

Hiring Range: $17.50/hour - $21.50/hour commensurate with education and experience. This position will remain open until filled. This is a Non-Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance.

The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Eric Allen, Academic Recruiter at .

Please apply Here .

Required Application Materials:

CV

Cover Letter

Contact information for 3 references

Please note multiple documents can be submitted in the CV/Resume Box. Applications that do not contain all the required documents will not receive full consideration . Review of applicants will begin April 11, 2024.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

  • Senior Administrative Assistant

    4 weeks ago

    Charlottesville, United States University of Virginia Full time

    The University of Virginia seeks 2 Senior Administrative Assistants to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent's responsibilities include calendar management, website maintenance, meeting minutes,...

  • Senior Administrative Assistant

    4 weeks ago

    Charlottesville, United States State of Virginia Full time

    The University of Virginia seeks 2 Senior Administrative Assistants to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent's responsibilities include calendar management, website maintenance, meeting minutes,...

  • Senior Care Administrator Leader

    1 week ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    At Sunrise Senior Living, we are committed to providing quality care for seniors and their families. We believe in the importance of creating a supportive community where our team members can grow and develop their careers.About UsSunrise Senior Living has been championing quality of life in senior care for over 30 years. Our mission is to deliver...

  • Senior Administrative Assistant

    4 weeks ago

    Charlottesville, United States University of Virginia Full time

    Administrative Leads are engaged in administrative support and provide direction to multiple administrative staff. They are responsible for coordinating all administrative support operations across a large staff. They oversee others performing administrative tasks, including the assignment of work, with responsibility for approving timesheets and...

  • Senior Administrative Assistant

    4 weeks ago

    Charlottesville, United States State of Virginia Full time

    Administrative Leads are engaged in administrative support and provide direction to multiple administrative staff. They are responsible for coordinating all administrative support operations across a large staff. They oversee others performing administrative tasks, including the assignment of work, with responsibility for approving timesheets and...

  • Senior Administrative Assistant

    3 weeks ago

    Charlottesville, United States Virginia State Gov Full time

    Virginia State Gov - JobID: senior-administrative-assistant-department-of-plastic-surgery-charlottesville-virginia-united-states [Office Assistant / Receptionist] As an Administrative Assistant at the State of Virginia, you'll: Perform general administrative duties; Receive information/data and prepare responses and reports; Handle phone calls and...

  • Senior Administrative Assistant

    3 weeks ago

    Charlottesville, United States University of Virginia Full time

    Senior Administrative Assistants provide clerical and administrative support for a single person, a group of people, an office, or a program. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a...

  • Senior Administrative Assistant

    3 weeks ago

    Charlottesville, United States State of Virginia Full time

    Senior Administrative Assistants provide clerical and administrative support for a single person, a group of people, an office, or a program. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a...

  • Healthcare Administrator Professional

    2 days ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    Sunrise Senior Living Career OpportunityWe are excited to offer a career opportunity as a Healthcare Administrator Professional at Sunrise Senior Living.About the Role:Oversee the daily operations of the skilled nursing center, ensuring compliance with federal, state, and local regulations and Sunrise Senior Living policies.Collaborate with interdisciplinary...

  • Senior Care Med Tech Specialist

    3 weeks ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    We are seeking a dedicated Senior Care Med Tech Specialist to join our team at Sunrise Senior Living. In this role, you will play a vital part in providing exceptional care and services to our residents.About the RoleAs a Senior Care Med Tech Specialist, you will be responsible for administering medications, documenting medication administration, and...

  • Administrative Assistant

    3 days ago

    Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full time

    **Job Summary:** We are seeking a highly motivated and experienced Executive Assistant to support our senior leadership team at the University of Virginia. This role requires strong organizational skills, excellent communication abilities, and a professional demeanor.The ideal candidate will have significant experience in office management, including...

  • Senior Living Assistant

    7 days ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    Welcome to Sunrise Senior Living, where we strive to provide a supportive and inclusive community for our residents and team members alike. As a Caregiver, you will be an integral part of our team, playing a vital role in delivering exceptional care and support to our residents.What You'll DoYou will assist residents with daily living activities, such as...

  • Skilled Nursing Administrator

    2 weeks ago

    Charlottesville, United States Sunrise Senior Living Full time

    Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 7th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME The Colonnades Job ID 2024-221267 JOB OVERVIEW "Sunrise is the best place that I've ever worked,...

  • Grants and Contracts Assistant, Specialist, Administrator, or Senior Administrator, Department of Surgery

    7 months ago

    Charlottesville, United States Commonwealth of Virginia Full time

    The Department of Surgery is seeking applicants for a Grants and Contracts Assistant, Specialist, Administrator, or Senior Administrator to support our growing Division of Surgical Sciences, our clinician scientists, and our translational research efforts. Qualified candidates must possess a comprehensive understanding of grants and contracts administration....

  • Senior Care Assistant

    3 weeks ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    Sunrise Senior Living is a leading provider of senior care services, with over 30 years of experience in championing quality of life for seniors. As a Certified Nursing Assistant (CNA), you will play a vital role in delivering high-quality care to our residents.About the RoleThis is a full-time opportunity, working in Skilled Nursing, where you will be...

  • Med Tech Specialist

    1 day ago

    Charlottesville, Virginia, United States Sunrise Senior Living Full time

    About the RoleWe are seeking a highly skilled Med Tech Specialist to join our team at Sunrise Senior Living. In this role, you will be responsible for providing high-quality care and services to our residents while administering medication and treatments in a safe and organized manner.Job ResponsibilitiesAdministration of medications as prescribed by...

  • Construction Administration Managers/Senior Construction Administration Managers

    4 weeks ago

    Charlottesville, United States State of Virginia Full time

    Exciting career opportunities await individuals seeking to contribute to the dynamic projects within the UVA Health Division of Capital Construction and Renovations (CC&R). We are actively recruiting for Construction Administration Managers/Senior Construction Administration Managers to oversee the construction of substantial healthcare, research, and...

  • Construction Administration Managers/Senior Construction Administration Managers

    4 weeks ago

    Charlottesville, United States University of Virginia Full time

    Exciting career opportunities await individuals seeking to contribute to the dynamic projects within the UVA Health Division of Capital Construction and Renovations (CC&R). We are actively recruiting for Construction Administration Managers/Senior Construction Administration Managers to oversee the construction of substantial healthcare, research, and...

  • Resident Travel Assistant

    7 days ago

    Charlottesville, Virginia, United States Five Star Senior Living Full time

    Job DescriptionWe are currently seeking a highly motivated Community Driver to join our team at Morningside of Charlottesville. As a Community Driver, you will play a vital role in ensuring the safe and efficient transportation of our residents to various activities.Responsibilities and DutiesDrive Company Vehicles: Safely operate company vehicles to...

  • Administrative Assistant

    7 months ago

    Charlottesville, United States Commonwealth of Virginia Full time

    Biorepository and Tissue Research Facility (BTRF) is seeking Administrative Assistant to perform clerical and administrative work to support the BTRF activities. They work under the general direction of a supervisor, and have a demonstrated capacity to work independently as well as ability to make decisions based on standard operating procedures and...