Clinical Department Assistant Administrator
7 months ago
Define Strategic Plans- Collaborate with department leadership and division chiefs to establish clear and actionable strategic plans. Work closely with stakeholders to identify deliverable and measurable objectives, as well as define action items to achieve those objectives. Mission Area Scorecards- Develop and implement mission area scorecards to monitor and evaluate the performance of various departments and divisions. Analyze and present data to inform decision-making and drive continuous improvement. Ensure Adherence to Internal Controls- Regulate and maintain the established business operation processing environment to reinforce adherence to internal control structures. Oversee compliance with division and departmental policies related to fiscal, human resources, space and facilities management, and operational processing. Cross-Departmental Collaboration- Identify opportunities to leverage resources and establish cross-departmental programs to enhance efficiency and achieve shared goals. Faculty Liaison and Administration- Act as a liaison with faculty, administrative, and professional personnel, ensuring adherence to University policies and procedures. Assist with administrative aspects of faculty recruitment, appointment, credentialing, and promotion processes. Supervisor- Leads and coordinates team members, overseeing workflows to achieve departmental objectives. Manages personnel through recruitment, onboarding, training, and fostering professional development pathways. Drives staff performance by providing guidance, support, and addressing any necessary corrective measures. Designs, tracks, and evaluates job outcomes in alignment with strategic planning. Partner and collaborate with the Executive team, to recruit and retain a diverse group of talented faculty with a commitment in one or all of our academic missions of clinical care, education, and research Partner and collaborate with the Executive team to develop and maintain a faculty orientation and on-boarding program that provides our new faculty a comprehensive platform from which to achieve their greatest success as an academic anesthesiologist at the University of Virginia In collaboration with the Executive team- apply the principles of project management to departmental opportunities. Engage in a process of ongoing needs assessment Actively study and respond to emerging needs Build and maintain relationships with colleagues within the School of Medicine, and Health System, and other University Entities In addition to the above job responsibilities, other duties may be assigned.
Qualified applicants must have a Bachelor's degree in business administration or health care administration with at least four years of progressively responsible project management experience. A Master’s in Business Administration or Master’s In Healthcare Administration can substitute for years of experience. Experience in an academic medical center and/or large physician group practice is preferred. Must have excellent verbal and written communication. Ability to work in a high face pace environment. Must be able to work on several projects at one time and adapt to frequent change. Experience with customer interactions is required. Must have demonstrated proficiency with MS Office applications, including documents, spreadsheets, and presentations.
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
This position will remain open until filled. This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at
Please apply through UVA jobs and search for "Clinical Department Assistant Administrator". Complete an application online and attach a cover letter and CV/resume all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
-
Senior Administrative Assistant
3 weeks ago
Charlottesville, United States Virginia State Gov Full timeVirginia State Gov - JobID: senior-administrative-assistant-department-of-plastic-surgery-charlottesville-virginia-united-states [Office Assistant / Receptionist] As an Administrative Assistant at the State of Virginia, you'll: Perform general administrative duties; Receive information/data and prepare responses and reports; Handle phone calls and...
-
Administrative Assistant
1 week ago
Charlottesville, United States Encompass Health Full timeThe Human Resources Assistant, under the direction of the Director of Human Resources, provides administrative support to the human resources function to include, but not limited to, recruitment and retention of staff, benefits administration, orientation of staff, worker's compensation, and policy administration. This position is focused on primarily...
-
Senior Administrative Assistant
3 weeks ago
Charlottesville, United States University of Virginia Full timeThe University of Virginia seeks 2 Senior Administrative Assistants to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent's responsibilities include calendar management, website maintenance, meeting minutes,...
-
Senior Administrative Assistant
3 weeks ago
Charlottesville, United States State of Virginia Full timeThe University of Virginia seeks 2 Senior Administrative Assistants to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent's responsibilities include calendar management, website maintenance, meeting minutes,...
-
Senior Administrative Assistant
3 weeks ago
Charlottesville, United States University of Virginia Full timeSenior Administrative Assistants provide clerical and administrative support for a single person, a group of people, an office, or a program. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a...
-
Senior Administrative Assistant
3 weeks ago
Charlottesville, United States State of Virginia Full timeSenior Administrative Assistants provide clerical and administrative support for a single person, a group of people, an office, or a program. They are responsible for the same duties as an Intermediate Administrative Assistant, however, they operate with additional authority, independence, or level of complexity. They work under the general direction of a...
-
Senior Administrative Assistant
7 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe University of Virginia seeks a Senior Administrative Assistant to join the Department of Family Medicine within the School of Medicine. The Senior Administrative Assistant will provide administrative support for a group of clinical and research faculty. The incumbent’s responsibilities include calendar management, website maintenance, meeting minutes,...
-
Administrative Assistant
3 weeks ago
Charlottesville, United States Sentara Full timeCity/StateCharlottesville, VAOverviewWork ShiftFirst (Days) (United States of America)Job SummaryPerform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing...
-
Administrative Support Professional
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeAbout the Commonwealth of VirginiaThe University of Virginia, a renowned institution in the Commonwealth of Virginia, is seeking a highly skilled Administrative Support Professional to join its esteemed team. The successful candidate will be part of the vibrant Anesthesiology Department, contributing to delivering exceptional patient care.Role OverviewThis...
-
Medical Assistant
3 weeks ago
Charlottesville, Virginia, United States Sentara Full timeAbout the RoleWe are seeking a highly skilled Medical Assistant to join our team at Sentara Obstetrics & Gynecology Specialists in Charlottesville, VA. This is a full-time position working 8 am - 5 pm, Monday - Friday.Job SummaryThis role involves performing patient care and administrative/clerical related tasks and procedures based on training, education,...
-
Pediatric Department Assistant
6 days ago
Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full timeWe are seeking a skilled Clinical Office Coordinator to join our team in the Department of Pediatrics at the University of Virginia. In this role, you will provide essential support services, including calendar management, data entry, and coordination of meetings and events.About the RoleThis position requires a strong attention to detail, excellent...
-
Charlottesville, United States Commonwealth of Virginia Full timeThe Department of Surgery is seeking applicants for a Grants and Contracts Assistant, Specialist, Administrator, or Senior Administrator to support our growing Division of Surgical Sciences, our clinician scientists, and our translational research efforts. Qualified candidates must possess a comprehensive understanding of grants and contracts administration....
-
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeAmbulatory Clinic Administrative Support SpecialistJob SummaryThe Ambulatory Clinic Administrative Support Specialist plays a vital role in the operational efficiency of our ambulatory clinics. This position requires strong interpersonal and organizational skills, knowledge of clinic operations, and the ability to provide general clinic support through...
-
Administrative Assistant- Intermediate Care Unit
2 weeks ago
Charlottesville, United States Sentara Healthcare Full timeCity/StateCharlottesville, VAOverviewWork ShiftFirst (Days) (United States of America)Job SummaryPerform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing...
-
Administrative Coordinator
4 weeks ago
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeThe Commonwealth of Virginia seeks a highly skilled Administrative Generalist to support the Department of Medicine, Division of Nephrology at the University of Virginia School of Medicine. As a key member of the administrative and fiscal team, this individual will provide exceptional support for multiple operational, fiscal, and administrative functions.Key...
-
Administrative Assistant- Intermediate Care Unit
3 weeks ago
Charlottesville, United States Sentara Healthcare Full timeCity/State Charlottesville, VA Overview Work Shift First (Days) (United States of America) Job Summary Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of...
-
Administrative Assistant- Intermediate Care Unit
4 weeks ago
Charlottesville, United States Sentara Full timeCity/State Charlottesville, VA Overview Work Shift First (Days) (United States of America) Job Summary Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact,...
-
Radiology Fellowship Administrator
7 months ago
Charlottesville, United States Commonwealth of Virginia Full timeThe UVA Department of Radiology and Medical Imaging is seeking a full-time Radiology Fellowship Administrator to join the Department’s Medical Education Team. The incumbent will coordinate day-to-day operations of the programs and serve as an important liaison with Program Directors, trainees, Department leadership, education team members, School of...
-
Charlottesville, United States Commonwealth of Virginia Full timeThe Ambulatory Program Assistant Coordinator assists with administrative duties as well as performs clinical functions (e.g. vital signs, medication review, pending of medication refills), assist providers with administrative tasks, and provide general support to the clinical staff. Under the direction of the clinic manager or designee, Ambulatory Program...
-
Charlottesville, Virginia, United States Commonwealth of Virginia Full timeRadiology Research Administrator Job SummaryThe Department of Radiology & Medical Imaging at the Commonwealth of Virginia is seeking a highly skilled Research Administrator to join our dynamic research team. This role is eligible for a hybrid schedule, allowing for remote work and on-site collaboration.The successful candidate will serve as a key member of...
