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Contract and Invoice Administration Analyst

2 months ago

Seattle, United States Turner & Townsend Group Full time

Contract and Invoice Administration Analyst

Turner & Townsend is seeking the ideal analyst for its Commercial Operations team which provides services to one of our key clients. The team is responsible for the end-to-end management of the client’s business transactions, from contract processing through to invoice payment. Job Objectives: Contract Execution - Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc. Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow. PO Funding - Assist teams in creating purchase orders for all global regions. Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms as well as checking for billing errors such as duplication, math errors, missing back up or expense overages. Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team. Invoice Tracking - Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and AP processes the invoices correctly and timely. Invoice Log - Log all invoices received and reviewed, tracking issues and cost savings. Reporting and Analysis – Help to generate reporting to analyze invoice review and contract management to help improve the team’s performance and improve our service offerings. Minimum Requirements: 1-2 years relevant experience. Could also be entry level for new college grad Understanding of procurement/sourcing and contract activities. Understanding of the invoicing process, Accounts Payable, etc. Construction accounting experience; specifically, General Contractor payment application review. Experience in Oracle or other financial management software. Experience in reporting and analysis. Highly self-motivated and customer centric. Desire to meet and exceed agreed service levels. Excellent interpersonal skills including great communication. Ability to demonstrate collaborative behaviors. Organized and thorough individual with a high attention to detail. Knowledge of Google tools to include: Docs, Sheets, Slides, and Drive.

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