Contract and Invoice Administration Analyst

2 months ago

Seattle, United States Turner and Townsend Full time

Company Description

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Job Description

Turner & Townsend is seeking the ideal analyst for its Commercial Operations team which provides services to one of our key clients. The team is responsible for the end-to-end management of the client’s business transactions, from contract processing through to invoice payment.

The Contract & Invoice Administration Analyst will work closely with multiple stakeholders to successfully deliver their responsibilities, including; contract QA, purchase order creation, monitoring and management of business approvals, budget/funding management, invoice review, invoice issue resolution & invoice tracking.

Job Objectives:

The Commercial Operations service includes the following:

  • Contract Execution - Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.
  • Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
  • PO Funding - Assist teams in creating purchase orders for all global regions.
  • Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms as well as checking for billing errors such as duplication, math errors, missing back up or expense overages.
  • Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
  • Invoice Tracking - Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and AP processes the invoices correctly and timely.
  • Invoice Log - Log all invoices received and reviewed, tracking issues and cost savings.
  • Reporting and Analysis – Help to generate reporting to analyze invoice review and contract management to help improve the team’s performance and improve our service offerings.
  • Documentation & Other Support - Maintain a register of activities undertaken and associated timescales. 

Qualifications

  • 1-2 years relevant experience.  Could also be entry level for new college grad
  • Understanding of procurement/sourcing and contract activities.
  • Understanding of the invoicing process, Accounts Payable, etc.
  • Construction accounting experience; specifically, General Contractor payment application review.
  • Experience in Oracle or other financial management software.
  • Experience in reporting and analysis.
  • Highly self-motivated and customer centric.
  • Desire to meet and exceed agreed service levels.
  • Excellent interpersonal skills including great communication.
  • Ability to demonstrate collaborative behaviors.
  • Organized and thorough individual with a high attention to detail.
  • Knowledge of Google tools to include: Docs, Sheets, Slides, and Drive.

Additional Information

*On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.


All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. 

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