Contract and Invoice Administration Analyst

1 month ago

Seattle, Washington, United States Turner and Townsend Full time

Company Description



From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational programs covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. Working from 113 offices in 46 countries, we make the difference to projects across the real estate, infrastructure and natural resources sectors worldwide.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.


Job Description



Turner & Townsend is seeking the ideal analyst for its Commercial Operations team which provides services to one of our key clients. The team is responsible for the end-to-end management of the client's business transactions, from contract processing through to invoice payment.

The Contract & Invoice Administration Analyst will work closely with multiple stakeholders to successfully deliver their responsibilities, including; contract QA, purchase order creation, monitoring and management of business approvals, budget/funding management, invoice review, invoice issue resolution & invoice tracking.

Job Objectives:

The Commercial Operations service includes the following:

  • Contract Execution - Review contracts for accuracy and completion, route contracts for signature and upload to contract depository. Also assist in dealing with legal approvals, etc.
  • Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
  • PO Funding - Assist teams in creating purchase orders for all global regions.
  • Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms as well as checking for billing errors such as duplication, math errors, missing back up or expense overages.
  • Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
  • Invoice Tracking - Track invoices from submission for review to payment to ensure vendors follow invoice submission requirements and AP processes the invoices correctly and timely.
  • Invoice Log - Log all invoices received and reviewed, tracking issues and cost savings.
  • Reporting and Analysis – Help to generate reporting to analyze invoice review and contract management to help improve the team's performance and improve our service offerings.
  • Documentation & Other Support - Maintain a register of activities undertaken and associated timescales.

Qualifications

  • 1-2 years relevant experience. Could also be entry level for new college grad
  • Understanding of procurement/sourcing and contract activities.
  • Understanding of the invoicing process, Accounts Payable, etc.
  • Construction accounting experience; specifically, General Contractor payment application review.
  • Experience in Oracle or other financial management software.
  • Experience in reporting and analysis.
  • Highly self-motivated and customer centric.
  • Desire to meet and exceed agreed service levels.
  • Excellent interpersonal skills including great communication.
  • Ability to demonstrate collaborative behaviors.
  • Organized and thorough individual with a high attention to detail.
  • Knowledge of Google tools to include: Docs, Sheets, Slides, and Drive.

Additional Information



*On-site presence and requirements may change depending on our client's needs

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at

Turner & Townsend does not accept any speculative or unsolicited CV's that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV's will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

#LI-GO1

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

  • Supply Chain Procurement Leader

    1 week ago

    Seattle, Washington, United States Underground Administration Full time

    Procurement Manager (Underground Administration)Underground Administration is in search of a Procurement Manager to spearhead the procurement and supplier quality initiatives for our operations. This position entails managing multiple manufacturing facilities and distribution points. The Procurement Manager will be tasked with acquiring both direct and...

  • Aerospace Procurement Specialist

    4 days ago

    Seattle, Washington, United States Underground Administration Full time

    Procurement Manager (Aerospace)Underground Administration is looking for a Procurement Manager to spearhead the procurement and supplier quality initiatives within their Aerospace sector. This position entails managing multiple manufacturing facilities and distribution centers. The Procurement Manager will oversee the acquisition of both direct and indirect...

  • Strategic Sourcing Manager

    4 days ago

    Seattle, Washington, United States Underground Administration Full time

    Procurement ManagerUnderground Administration is looking for a skilled Procurement Manager to oversee procurement and supplier quality initiatives across its operations. This position entails managing procurement activities for a diverse range of products and services essential for manufacturing and distribution processes. The Procurement Manager will play a...

  • Sponsored Research Administration Manager

    4 days ago

    Seattle, Washington, United States AAHI Full time

    About the RoleWe are seeking a highly skilled and experienced Sponsored Research Administration Manager to join our team at AAHI. As a key member of our research administration function, you will be responsible for managing pre-award and post-award activities for our sponsored research portfolio.Key ResponsibilitiesProposal Development and Management: Serve...

  • Senior Grants Administrator

    3 days ago

    Seattle, Washington, United States City of Seattle Full time

    Job SummaryThe City of Seattle is seeking a highly skilled Senior Grants Administrator to lead our grants and contracts management team. As a key member of our team, you will play a pivotal role in driving fiscal administration of grants and contracts, ensuring compliance and financial management.Key ResponsibilitiesFinancial Management: Provide financial...

  • Contract Manager

    17 hours ago

    Seattle, Washington, United States PCI Government Services LLC Full time

    Job SummaryPCI Government Services LLC is seeking a highly skilled Contract Manager to join our team in Seattle, WA. As a key member of our procurement team, you will be responsible for providing support to contracts granted to our company by the federal government and ensuring all policies and procedures are being carried out.Key ResponsibilitiesProvide...

  • Administrative Support Specialist

    1 day ago

    Seattle, Washington, United States Phoenix Tower International Full time

    Job DescriptionWe are seeking a highly skilled Project Coordinator to join our dynamic team at Phoenix Tower International. As a key member of our team, you will provide administrative support on various telecom services projects, including real estate, site acquisition, and development, construction, permitting, and land use planning.Key...

  • Grants and Contracts Management Professional

    3 days ago

    Seattle, Washington, United States City of Seattle Full time

    Job SummaryWe are seeking a highly skilled Senior Grants Administrator to join our team at the City of Seattle. As a key member of our team, you will play a pivotal role in driving grants and contracts management, leading the fiscal administration of a five-year, $12 million federal grant.Key ResponsibilitiesProvide financial management and analysis for...

  • Project Financial Analyst

    23 hours ago

    Seattle, Washington, United States Clark Construction Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Project Financial Analyst to join our team at Clark Construction Group. As a key member of our project team, you will be responsible for providing financial guidance and support to our construction projects.Key ResponsibilitiesFinancial Reporting and AnalysisCompile and analyze financial data to...

  • Financial Systems Analyst

    1 week ago

    Seattle, Washington, United States Port of Seattle Full time

    Key Responsibilities:As a Financial Systems Analyst, you will play a crucial role in overseeing the administration of the Enterprise Accounts Receivable (AR) and Billing systems, along with various revenue-related subsystems and the online invoicing/payment platform. Your primary focus will be to maintain the financial accuracy of information recorded in the...

  • Sales Support Specialist

    3 days ago

    Seattle, Washington, United States Matter Contract Full time

    Job OverviewCompany: Matter ContractPosition: Sales Support SpecialistRole Summary:Matter Contract is a dedicated team of manufacturers' representatives catering to the architectural and design sectors, specializing in ancillary furniture, workstations, conferencing solutions, lighting, acoustics, and textiles.The Sales Support Specialist will work closely...

  • Intellectual Property Administrative Assistant

    1 week ago

    Seattle, Washington, United States BakerHostetler Full time

    Position OverviewWe are looking for a skilled and detail-oriented Intellectual Property Administrative Assistant to deliver comprehensive administrative and secretarial support to our attorneys within the Intellectual Property Practice Group. Department InsightOur team specializing in Electrical, Mechanical & Computer Science Patent Prosecution offers a...

  • Compensation and Benefits Analyst

    4 days ago

    Seattle, Washington, United States BGIS Full time

    Job OverviewBGIS is currently in search of a Compensation and Benefits Analyst to support our operations.This role involves a hybrid work model, requiring presence in the office twice a week.The hourly wage for this non-exempt role in the United States ranges from $25 to $28.As a prominent provider of integrated real estate management solutions, BGIS offers...

  • Administrative Assistant

    1 day ago

    Seattle, Washington, United States Balfour Beatty Full time

    Job SummaryBalfour Beatty US is seeking a highly skilled and experienced Front Desk Coordinator to join our team in Seattle, Washington. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing incoming calls, and ensuring the smooth operation of our front desk.Key ResponsibilitiesAnswering and...

  • Administrative Support Specialist

    16 hours ago

    Seattle, Washington, United States Swedish Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Swedish. As an Administrative Support Specialist, you will provide administrative support to our department, including providing exceptional customer service, typing, editing, and proofreading various documents, creating and maintaining...

  • Real Estate Services Administrator

    1 month ago

    Seattle, Washington, United States CBRE Full time

    Are you ready to start an exciting career with CBRE?About The Role:At CBRE, a Real Estate Services Administrator will provide general administrative support and assists with tenant and vendor customer service.What You'll Do:Perform a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and...

  • Financial and Administrative Coordinator

    1 week ago

    Seattle, Washington, United States All Things HR, LLC Full time

    Job OverviewAre you a skilled financial and administrative professional eager to contribute to a company that values its employees? We are in search of a dedicated individual to fulfill the role of Administrative and Financial Assistant.Company Overview: All Things HR, LLC is a leading provider of human resources consulting services, and we are looking for...

  • Financial and Administrative Coordinator

    1 week ago

    Seattle, Washington, United States All Things HR, LLC Full time

    Job OverviewAre you a skilled financial and administrative professional seeking a new opportunity in a dynamic environment? We are looking for a dedicated individual who values collaboration and employee-centric company culture.All Things HR, LLC is in search of a Financial and Administrative Coordinator to provide essential support in various office...

  • Financial and Administrative Coordinator

    1 week ago

    Seattle, Washington, United States All Things HR, LLC Full time

    Job OverviewAre you a skilled financial and administrative professional eager to contribute to a company that values its employees? We are seeking a dedicated individual to fulfill the role of Administrative and Financial Assistant.Company Overview: All Things HR, LLC is a dynamic organization specializing in human resources consulting. We are looking for an...

  • Business Systems Analyst

    1 week ago

    Seattle, Washington, United States eTeam Inc Full time

    KEY RESPONSIBILITIES Develop and maintain documentation related to Software Development Life Cycle (SDLC) and Change Management protocols. Assist in the transition of tools as required by the Developer Experience team to ensure alignment with the SDLC operational framework. Collect and enhance metrics pertinent to SDLC and Change Management methodologies....