Senior Grants Administrator

THE DEPARTMENT The Office of Sustainability & Environment (OSE) develops and implements citywide environmental policies and programs that propel our city toward a sustainable, equitable, and carbon-neutral future. We are committed to creating a diverse and inclusive workplace. The sustainability and environmental fields have often failed to reflect the experiences and identities of people affected by their decisions and outcomes, including Black, Indigenous, People of Color, Immigrants, Refugees, People with Disabilities, and LGBTQ+ people. We strongly encourage people with these identities or from other marginalized communities to apply. THE JOB We are recruiting a new Senior Grants Administrator to join our team and drive grants and contracts management, leading the fiscal administration of a five-year, $12 million federal grant. This grant focuses on advancing community-driven urban forestry in Seattle’s most in-need areas, starting with low-canopy heat islands affected by environmental pollution and socioeconomic inequities. You will lead all aspects of grant compliance, financial management, contract administration, and data analysis and reporting. You will work directly with community-based organizations and City partners to support compliance with Federal and City policies and to measure outcomes. Your work will play a pivotal role in ensuring the effective stewardship of grant funds and supporting evidence-based decision-making. This is a Sunset position that receives full benefits with a term until the end of 2028. Responsibilities: Financial Responsibilities: Provide financial management and analyses for complex grants and projects. Forecast and monitor various spending plans across multiple funding streams and partners. Create and maintain financial/budget compliance tracking tools and reporting procedures. Provide budget preparation and interpretation support and consultation. Reconcile grant expenditures and other budget allocations with Finance Manager. Grants Management Lead Role: Act as the expert on federal grants, ensuring compliance. Develop grant administration policies and procedures. Prepare compliance and status reports for leadership. Ensure timely submission of grant reports. Collaborate with program staff and external partners. Identify and implement tools and processes to improve grant administration and reporting. Contract Management Work: Take an inclusive approach to developing and managing contracts with sub-recipients and consultants. Monitor and process invoices. Data and Evaluation: Establish data collection systems to collect, analyze, and report on program outcomes. Train partners on reporting financial and outcome data using Excel, Tableau, and ArcGIS. To be successful, you are committed to: Working to support climate and environmental justice with an equity and inclusion mindset and cultural sensitivity. Centering Race and Social Justice principles into your analysis and work. Using your expertise and analysis skills to support impactful and innovative programs. Maintaining respectful and responsive interactions, demonstrating a strong customer service orientation, and possessing the ability to build trusting relationships while setting boundaries. Leading multiple projects and adapting to changing priorities with grace and flexibility. Professional accountability and detail orientation. Listening and communicating intentionally and clearly with diverse groups of people with varying levels of technical understanding. To be effective, you will have the following experience and expertise: Financial Analysis: Managing and analyzing finances, monitoring spending plans, and budgeting. Grant Compliance: Ensuring adherence to federal grant rules and guidelines. Contract Administration: Developing and managing contracts, ensuring policy compliance and supporting sub-recipients with varying levels of federal grants experience. Reporting and Evaluation: Organizing and analyzing program data to inform decisions. Technical Proficiency: Using software tools for statistical and spatial reports. Minimum Qualifications: In addition to the skills and experience listed above, this job requires the following (or a combination of training, experience, or education that provides the skills needed to perform the job): Five years of professional experience in budget management, financial analysis, accounting, or related work. Four years of professional experience in budget management, financial analysis, accounting, or related work AND an associate degree in business or public administration, finance, accounting, or a related field. Three years of professional experience in budget management, financial analysis, accounting, or related work AND a bachelor’s degree in business or public administration, finance, accounting, or a related field. This overtime eligible position is classified as a Finance Analyst, Senior. The salary range for this classification is $50.12 - $58.37. New employees begin at Step 1 of the pay progression, which is $50.12/hr. Current City employees starting rate of pay will be based on Personnel Rules regarding promotions. We offer a hybrid schedule, which offers remote work three days per week. Why work at the City? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website. To be considered for this role, please complete the online application fully and attach: A PDF current resume. A PDF cover letter that explains your interest in this job and your relevant talents and experiences. Who may apply: This position is open to all applicants that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Office of Housing encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. Job offers are contingent on review of a background check of conviction and arrest records. In compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17 applicants will be provided an opportunity to explain or correct background information. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. If you have questions or would like to request an accommodation, please contact Nicolette Hornbeck at Nicolette.Hornbeck@seattle.gov . #J-18808-Ljbffr