Finance & Contracts Admin
1 month ago
Must Haves:
- Strong proficiency in Excel and advanced analytical skills.
- Excellent mathematical skills and attention to detail.
- Experience with financial processes, invoicing, and contract management.
- Strong organizational and process management skills.
- Ability to work well within a team and maintain a positive attitude.
- Bachelor’s degree
Pluses:
- AEC industry experience is a plus
- Experience with Deltek and/or Oracle is a plus.
- International contracts/finance
- Federal grant experience
Day to Day:
A large design and Engineering consulting firm is currently seeking a highly skilled Finance/Contracts Administrator to join our team. The ideal candidate will have exceptional skills in Excel, strong analytical capabilities, and the ability to manage large datasets efficiently. This role is crucial in supporting our project managers, ensuring the accuracy of our financial processes, and maintaining our budget tracking systems.
Key Responsibilities:
1. **Excel Proficiency:
- Utilize advanced Excel functions including pivot tables.
- Manage and analyze datasets spanning up to 20 tabs and thousands of rows.
- Create and use templates for data analysis and reporting.
- Ensure fast and accurate data processing and analysis.
2. **Rate Tables and Invoicing:
- Build and maintain rate tables.
- Analyze risk and profit to determine rates.
- Ensure the accuracy of invoicing, verifying that correct rates are applied, and invoices are sent out promptly.
- Double-check billing details for accuracy before sending out invoices.
3. **Process Management:
- Follow and enforce established processes and checklists.
- Ensure documentation is complete and accurate.
- Coordinate with project managers to ensure adherence to processes and resolve any discrepancies.
- Bug project managers as necessary to ensure compliance with processes.
4. **Team Collaboration:
- Work effectively with different project managers and team personalities.
- Foster a positive team environment and exhibit a collaborative attitude.
- Experience working with various types of project managers is a plus.
5. **Detail Orientation and Math Skills:
- Maintain a high level of detail orientation and accuracy.
- Apply strong mathematical skills to all tasks.
- Be very detail-oriented to ensure accuracy in all financial and contractual documents.
6. **Contracting:
- Assist in putting together contract pieces using templates.
- Ensure client information is accurately added to contracts.
- Familiarity with fixed-price contracts is a plus.
- Experience with subcontracting is beneficial.
7. **Budget Tracking:
- Monitor budget performance and ensure projects stay within budget.
- Track gross profit margins and ensure they align with company goals.
- Identify red flags and problem-solve budget issues as they arise.
- Assist in finding solutions when project scopes change, or additional work is required without additional pay.
8. **Industry Experience:
- Experience in the industry is a significant advantage.
- At least one year of experience in a related role is required.
- Ideal for project administrators looking to advance their careers.
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