Current jobs related to Director, Grant and Contract Administration - Seattle - Community Passageways

  • Director of Grant and Contract Administration

    4 weeks ago

    Seattle, Washington, United States Community Passageways Full time

    Job Title:Director, Grant and Contract AdministrationJob Summary:Community Passageways seeks an experienced Director of Grant and Contract Administration to lead and enhance our grant and contract management processes. This position is critical to our strategic expansion into new funding territories, including foundation, city, state, and federal grants.Key...

  • Director Grant and Contract Administration

    4 weeks ago

    Seattle, United States Community Pageways Full time

    Our nonprofit organization seeks an experienced Director of Grant and Contract Administration to lead and enhance our grant and contract management processes. This position is critical to our strategic expansion into new funding territories including foundation city state and federal grants. The ideal candidate should have a strong background in managing...

  • Director Grant and Contract Administration

    2 months ago

    Seattle, United States Community Pageways Full time

    Our nonprofit organization seeks an experienced Director of Grant and Contract Administration to lead and enhance our grant and contract management processes. This position is critical to our strategic expansion into new funding territories including foundation city state and federal grants. The ideal candidate should have a strong background in managing...

  • Director of Grants and Contracts

    3 weeks ago

    Seattle, Washington, United States Medix™ Full time

    Director of Grants Management Job DescriptionWe are seeking a seasoned professional to lead our Grants Management team. The ideal candidate will have a strong background in federal grants and contracts, with a proven track record of ensuring compliance and strategic alignment.Key Responsibilities:Oversee all aspects of grants and contracts management,...

  • Director of Grants and Contracts

    1 month ago

    Seattle, Washington, United States HDT Bio Full time

    Director of Grants and ContractsHDT Bio is seeking a seasoned professional to lead our grants and contracts operations. As Director of Grants and Contracts, you will oversee the entire lifecycle of grants and contracts, ensuring seamless integration with our scientists, project management, human resources, and financial operations.Key...

  • Director of Grants and Contracts

    1 month ago

    Seattle, Washington, United States HDT Bio Full time

    Director of Grants and ContractsHDT Bio is seeking a seasoned professional to lead our grants and contracts team. As Director of Grants and Contracts, you will oversee the entire lifecycle of grants and contracts, ensuring seamless integration with our scientists, project management, human resources, and financial operations.Key Responsibilities:Oversee all...

  • Director of Finance and Grants Administration

    2 weeks ago

    Seattle, Washington, United States University of Washington Full time

    Job SummaryThe University of Washington is seeking a highly skilled Director of Finance and Grants Administration to join their team. This is a critical role that will oversee the financial affairs of the Institute of Translational Health Sciences (ITHS), a $85 Million health research institute based at the University of Washington.Key...

  • Director of Finance and Grants Administration

    2 weeks ago

    Seattle, Washington, United States University of Washington Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Finance and Grants Administration to join our team at the University of Washington. This is a critical role that will oversee the financial and grants management activities for the Institute of Translational Health Sciences (ITHS). The successful candidate will have a strong background in...

  • Director of Finance and Grants Administration

    1 week ago

    Seattle, Washington, United States University of Washington Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Finance and Grants Administration to join our team at the University of Washington. This is a critical role that will oversee the financial and grants management activities for our Institute of Translational Health Sciences.Key ResponsibilitiesDevelop and implement financial strategies to...

  • Senior Grant and Contract Administrator

    3 weeks ago

    Seattle, Washington, United States Seattle Children's Full time

    Job SummaryWe are seeking a highly skilled and experienced Grant and Contract Administrator to join our team at Seattle Children's. As a key member of our business operations team, you will be responsible for managing a complex portfolio of grants, including proposal preparation, fiscal process review, and budget development.Key ResponsibilitiesManage a...

  • Grant Administrator

    5 days ago

    Seattle, Washington, United States Plymouth Housing Full time

    Job SummaryThe Grant Administrator at Plymouth Housing plays a pivotal role in managing and overseeing the organization's diverse portfolio of governmental and private grants. This role is crucial for ensuring compliance, maintaining strong relationships with funders, and supporting the financial stability of Plymouth Housing by securing and managing grant...

  • Senior Grants Management Director

    2 weeks ago

    Seattle, Washington, United States Medix™ Full time

    Job SummaryWe are seeking a highly experienced and strategic Director of Grants Management to lead our team in ensuring seamless integration of federal grants and contracts across their entire life-cycle. The ideal candidate will possess strong leadership, organizational, and communication skills, with a proven ability to drive process improvements and...

  • Director, Grants Management

    1 month ago

    Seattle, United States HDT Bio Full time

    HDT Bio is seeking a dynamic and experienced Director/Head of Grants Management to join our innovative biotechnology company. The successful candidate will oversee our grants team and will ensure the seamless integration of federal grants/contracts throughout their lifecycle with scientists, project management, human resources and financial operations. This...

  • Grant and Contract Manager

    3 weeks ago

    Seattle, Washington, United States University of Washington Full time

    Job Title: Grant and Contract ManagerWe are seeking a highly skilled Grant and Contract Manager to join our team at the University of Washington. As a key member of our research administration team, you will be responsible for managing all aspects of proposal development for grants and contracts submitted by departments within the UW School of Medicine.Key...

  • Grants & Contracts Coordinator

    1 month ago

    seattle, United States Robert Half Full time

    Robert Half is partnering with a highly well-known Non-Profit Organization for a Grants & Contracts Coordinator to join their team!This role offers hybrid-remote flexibility in Seattle, Washington.Key Duties:Oversee the grant and contract application and management process, ensuring all necessary documents are submitted accurately and on time.Monitor...

  • Grants & Contracts Coordinator

    2 months ago

    Seattle, United States Robert Half Full time

    Robert Half is partnering with a highly well-known Non-Profit Organization for a Grants & Contracts Coordinator to join their team!This role offers hybrid-remote flexibility in Seattle, Washington.Key Duties:Oversee the grant and contract application and management process, ensuring all necessary documents are submitted accurately and on time.Monitor...

  • Grants Administrator

    4 weeks ago

    Seattle, Washington, United States Medix Full time

    Grants AdministratorMedix is seeking an experienced Grants Administrator to join our team in Seattle, WA. As a key member of our grants management team, you will play a critical role in overseeing the submission, compliance, and reporting of grants, ensuring alignment with institutional goals and funder requirements.Key Responsibilities:Grant Application and...

  • Grants Administrator

    4 weeks ago

    Seattle, United States Medix Full time

    Grants Administrator - Seattle, WA Overview: We are seeking an experienced Grants Administrator to work closely with Principal Investigators (PIs) in managing all aspects of grants, from pre-award to post-award. This key role will oversee the submission, compliance, reporting, and relationship management for a portfolio of grants, ensuring alignment with...

  • Grants Administrator

    4 weeks ago

    Seattle, United States Medix Full time

    Grants Administrator - Seattle, WA Overview: We are seeking an experienced Grants Administrator to work closely with Principal Investigators (PIs) in managing all aspects of grants, from pre-award to post-award. This key role will oversee the submission, compliance, reporting, and relationship management for a portfolio of grants, ensuring alignment with...

  • Temporary Grants and Operations Administrator

    4 weeks ago

    Seattle, United States EPIP Full time

    Temporary Grants and Operations Administrator (MF) Posted on February 25, 2020 About the Medina Foundation Founded in 1947, the Medina Foundation is a Seattle-based foundation that focuses its giving in 14 counties in the greater Puget Sound region. With a staff of 3.5 employees and a board of 10 Trustees, the Foundation grants approximately $4 million...

Director, Grant and Contract Administration

2 months ago

Seattle, United States Community Passageways Full time

Our non-profit organization seeks an experienced Director of Grant and Contract Administration to lead and enhance our grant and contract management processes. This position is critical to our strategic expansion into new funding territories, including foundation, city, state, and federal grants. The ideal candidate should have a strong background in managing qualitative and quantitative data, emphasizing system implementation for grant and contract compliance and budget support.


As the primary liaison for our funders, sub-recipients, and vendors and a key collaborator across various departments, the Director will be responsible for streamlining communication and ensuring that all parties, including our Executive Team, board, and program directors, are regularly informed about their fiduciary duties and the status of contracts and grant spending. This role is about maintaining the status quo and transforming our current processes to handle increasing demands more efficiently.


The Director will report to our COO and co develop a robust infrastructure for managing our grants and contacts. This leadership role is crucial in addressing current gaps in the team's proactive communication and organizational skills. The position calls for exceptional abilities in Excel and a readiness to adapt to new technologies, ensuring that our organization stays at the forefront of effective grant and contract administration.



RequirementsThe ideal candidate will have at least 7 years of progressive experience in grants and contracts management, with proven success in managing large, multi-source funding for a nonprofit organization. A bachelor's degree in public administration, nonprofit management, or a related field is required; a master's degree is preferred. The candidate should possess strong technical skills in grants management software, financial compliance, and nonprofit accounting, as well as certifications such as CGMS or CNAP. We are seeking a strategic leader with excellent communication skills, a high degree of attention to detail, and demonstrated experience cultivating relationships with funders and stakeholders."

This blend of education, experience, and technical skills ensures that the candidate can effectively manage complex funding environments and contribute to the overall sustainability and growth of the organization.

Grant and Contract Management
  • Oversee the administration of existing grants and contracts, ensuring compliance with all terms and conditions.
  • Lead the pursuit of additional funding opportunities, aligning with our strategic goals for 2024 and beyond.
  • Implement and manage systems for tracking and reporting on grant and contract utilization, ensuring alignment with budgetary and compliance requirements.
  • Although we have contract grant writers, occasionally this position will be required to support grant writing on a team compromised of operations staff and executive leadership.

Contract Compliance
  • Guide program teams on contract requirements, developing systems for tracking and ensuring fulfillment.
  • Collaborate on drafting monthly and quarterly progress reports.
  • Assemble supporting materials/documents for funders, managing timely submissions.
  • Partner with the Finance team to oversee invoice processing and grant budget expenditures.
  • Monitor contract termination dates, managing renewals and extensions.
  • Handle contract close-outs, extensions, or renewals, and guide new/renewing grant applications.
  • Draft, prepare, review, revise, negotiate, and execute all contracts.
  • Maintain organized, accurate records and correspondence.

Data Management and Reporting
  • Manage both qualitative and quantitative data related to grants and contracts.
  • Develop and maintain advanced Excel spreadsheets and adapt to new technologies for efficient data management.
  • Provide regular, detailed reports to the board regarding fiduciary responsibilities related to public funding.
  • Partner with IT Director and Program staff to maintain reporting infrastructure and program evaluation methods

Communication and Collaboration
  • Serve as the primary point of contact for funders, ensuring proactive and clear communication.
  • Regularly update program directors on the status of their contracts and grant spending.
  • Foster a culture of proactive collaboration with program and operations staff, ensuring all departments are aligned and informed.
Financial Management and Budgeting
  • Create and manage budgets for multiple grants and contracts including forecasting, tracking expenses and revenue while ultimate ensuring we meet funder's expectations
  • Understands basic accounting principles and practices as it relates to restricted and unrestricted funds, costs allocations, and indirect costs
  • Manage Fiscal review processes
Risk Management and Legal Acumen
  • Ability to identify risks associated with grants and contract management including potential compliance violations, under-performance, or financial mismanagement
  • Familiarity with contracts, legal agreements, IP rights, and any other legal rights related to grants and funding

Team Leadership
  • Lead, manage, and mentor the grants and contracts team, including a Senior Contracts Manager and a Data Quality Analyst.
  • Address current gaps in communication and organizational skills within the team, setting high standards for performance and accountability.

Strategic Planning and Analysis
  • Contribute to strategic planning, particularly in identifying and securing new funding opportunities.
  • Analyze contract and grant portfolios to assess performance and identify areas for improvement.

Stakeholder Engagement
  • Engage with internal and external stakeholders to ensure alignment of contracts and grants with organizational goals.
  • Lead discussions and presentations to the board, funders, and other key stakeholders.


Note: We value diverse experiences and perspectives. Lived experience with systemic racism, involvement in the criminal justice system, or engagement in social reform efforts is highly valued and can be considered equivalent to formal education if accompanied by the skills listed as important above. We seek candidates who are passionate about these issues and committed to promoting justice and equity.

BenefitsHybrid position
401k with matching
Aetna Health Insurance
Aetna Dental
Aetna Vision
Flexible Spending Account
Short Term and Long Term Disability
Voluntary Insurance100k employer paid life insurance
Employee Assistance Program
Employee Discount ProgramFin Fit- Financial literacy services
Metlife Legal PlansGenerous PTO and Sick leave