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Recruiting Operations Coordinator

2 months ago

Brookfield, United States Educated Solutions Corp Full time

Educated Solutions Corp. (ESC) - a WI based staffing firm, servicing clients across the country and certified as a Woman Business Enterprise with 25+ years in business - has an exciting opportunity for a Recruitment Operations Coordinator to join their internal team in Brookfield, WI. This role provides day-to-day support delivering quality communication and services to ESC internal staff, a team of recruiters, as well as ESC candidates/clients. This role requires effective multi-tasking while providing oversight to all things administrative and recruitment support (submittals/interviews/onboarding) to this $10M business with 200+ contract staff. This is a salaried role with comprehensive benefits including: company-subsidized insurance premiums, 401k with company match, profit sharing, 3 weeks PTO, paid holidays and flexible scheduling options around normal M-F business hours.

The key to this role is past recent and relevant administrative experience in the staffing industry.

The incumbent of this role will:

  • Coordinate and direct all administrative tasks for the ESC Recruitment business.
  • Update and manage all job postings – using 5+ job boards/100s of job updates per week – and strategize with Account Managers as to placement, language and frequency of postings.
  • Coordinate submittals and interviews for a multitude of candidates directed at both vendor system and non-vendor system staffing programs.
  • Track internal metrics and report back to ESC Leadership to assist with internal staff management.
  • Meet with candidates to complete new hire paperwork and employment packages while verifying validity and completeness of information.
  • Conduct Educational and Criminal Background checks to ensure that candidates meet pre-employment qualifications.
  • Schedule and coordinate drug screening appointments for candidates.
  • Assist in benefit enrollment and onboarding process.
  • Enter and maintain candidate information within applicant tracking system.
  • Generate recruitment metric reports both manually and using applicant tracking system.
  • Perform filing of confidential documents/materials.
  • Complete unemployment forms and verification calls as required.
  • Maintain new hire benefit eligibility, communications and enrollment.
  • Monitor office supply levels and replenish as needed.
  • Maintain cleanliness and appearance of all office work spaces.
  • Take on other special projects as needed related to ESC business

Qualifications:

  • Bachelor’s Degree
  • 2+ years’ experience in the staffing/recruitment industry.
  • 2+ years’ experience managing administrative tasks within an office environment
  • Strong PC Proficiency in MS Office
  • Strong Internet experience including usage/management of job boards, job posting sites and Vendor Management Technology.
  • Experience in the administration of Indeed.com
  • Experience in the administration of LinkedIN.com
  • Experience with Beeline, Fieldglass, VNDLY, Workday and/or any other VMS SW.
  • Strong organizational skills with impeccable attention to detail, including time management and multi-tasking
  • Excellent interpersonal and communication skills
  • Ability to primarily work in office – in Brookfield, WI