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Fleet Operations Coordinator

2 months ago

Brookfield, Wisconsin, United States Vaco Full time

Vaco is actively seeking a Fleet Operations Coordinator. This role is designed for individuals who thrive in a dynamic, full-time environment.


Key Responsibilities:

  • Maintenance & Repair Management:
    1. Support the upkeep of maintenance ledgers and produce monthly reports across various branches.
    2. Draft and distribute maintenance contracts to relevant personnel, ensuring timely follow-ups for signatures.
    3. Input new contract details into the business management system.
    4. Oversee monthly billing processes related to maintenance.
    5. Coordinate with internal teams to obtain outstanding equipment hour meter readings.
    6. Participate in cross-training initiatives to assist all sectors of the Fleet Service Group.
  • Leasing Administration:
    1. Provide lease rate quotations to sales support teams for customer proposals.
    2. Identify financing options for leases, ensuring all documentation is accurate and complete.
    3. Address lease inquiries from clients and account representatives.
    4. Maintain organized lease files and ledgers for effective tracking and reporting.
    5. Ensure timely notifications regarding lease expirations.
    6. Evaluate and determine the fair market value of equipment post-lease, collaborating with account managers to present optimal solutions for clients.
    7. Keep leasing, fleet, and maintenance documentation well-organized.
  • Fleet Support:
    1. Assist the Fleet Analyst in developing monthly lease rate sheets and comprehensive fleet reports.
    2. Collaborate with the Fleet Operations Manager in creating fleet presentations, which may involve occasional travel.

Required Skills: Proficiency in advanced Excel (including pivot tables and formulas) is essential; familiarity with PowerBI is advantageous.


Diversity Commitment: Vaco is dedicated to fostering a diverse workplace and encourages applications from individuals of all backgrounds, including women, people of color, LGBTQ+ individuals, those with disabilities, ethnic minorities, foreign-born residents, and veterans.


Equal Employment Opportunity:

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on various protected characteristics.


Privacy and Confidentiality: Vaco respects your privacy and is committed to transparent policies regarding personal information.


Compensation Transparency: Compensation for this role is determined by various factors, including individual skills, experience, and organizational needs.